Administrative Assistant

Birmingham Reporting Service, Inc.   Birmingham, AL   Full-time
Posted on April 28, 2022
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We are looking for a responsible person to perform a variety of administrative and clerical tasks. Duties of this position include providing support to our managers and employees by assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities also include invoicing, assisting clients and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills. If you have previous experience as a Secretary or Executive administrative assistant and are familiar with the legal community, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Use computer programs
  • Maintain contact lists
  • Book travel arrangements
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Work with numbers and invoicing

Skills

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Birmingham Reporting Service, Inc.

Birmingham, AL