Vice President for Institutional Advancement

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Vice President for Institutional Advancement

Salary

$110,000.00 - $120,000.00 Annually

Location

WA 99301, WA

Job Type

Full-Time

Job Number

E-18-012

Division

Foundation

Opening Date

06/05/2018

Description

Columbia Basin College ("CBC" or the "College") seeks a Vice President for Institutional Advancement to be the senior administrative official responsible for CBC's Institutional Advancement operations including fundraising and resource development, public and college relations, brand management and marketing, alumni, public website, social media and college intranet, graphics and printing, special events and related enterprises. The Institutional Advancement Division includes oversight of the CBC Foundation, College Relations, Marketing, Governmental Relations and Graphics & Printing Departments.  The Vice President of Institutional Advancement also serves as the Executive Director of the CBC Foundation and the Public Information Officer for the College.

This position is responsible for implementing an advancement program that meets the fundraising, marketing, communications and legislative goals of Columbia Basin College and through a Quid Pro Quo agreement includes the Columbia Basin College Foundation, a 501(c)3 non-profit organization.  The Vice President for Institutional Advancement is a senior-level administrative position that reports to the College President and the Foundation Board Chair.


Closing Date: Open Until Filled (First Consideration closes July 5, 2018 at 11:59 pm Pacific Time)

Primary Responsibilities

Foundation

  •  Responsible for the overall management of the Foundation and serve as the Executive Director of the Foundation providing senior leadership, planning and board support;
  • Supervise the establishment of strategic and annual fundraising goals in support of College and Foundation priorities;
  • Serve as the lead major gifts officer for the College and Foundation, providing strategy and oversight for campaign and major gift solicitations benefiting the College;
  • Oversee all other major gift assignments of Foundation staff, including prospect review and strategy sessions, assignment of specific fundraising goals and metrics guiding the performance of other Foundation staff;
  • Establish a prospect management system to ensure prospects are identified, qualified, assigned to a team member and solicited;
  • Establish a stewardship program that recognizes and thanks donors for their support, and includes, as appropriate, members of the CBC administrative team including the President and Academic Deans;
  • Develop, cultivate and strengthen new and existing donor relationships to achieve annual goals, lead capital campaigns, and achieve long range financial support;
  • Increase contributions to include individual corporate, governmental, and Foundation relationships/partnerships. Use creative, timely and relevant communications to build internal and external relationships;
  • Manage the operations of the Foundation operating budgets, maintaining comprehensive tracking records and analysis of results. This includes oversight of endowments, fund accounts, investment accounts, operating budgets, fiscal reports, scholarships, and annual audits.  Provide appropriate and relevant training and development to Board members;
  • Oversee all aspects of Foundation's financial management activities to include budgeting, accounting, auditing and investing; oversee the preparation of periodic and annual fiscal reports;
  • Oversee yearly audits or audit reviews with outside CPA firm; provide direct interface and needed records and information to auditors;
  • Oversee management of investments consistent with the Board's Investment Policy and conduct ongoing evaluations of the performance of the Foundation's external Investment Manager;
  • Assure that the Foundation has the internal control systems required to ensure financial integrity, accurate accounting and endowment records and maintain the balance between revenues and expenditures;
  • Oversee and review the accounting process and recordkeeping system of the Foundation, including review and approval of invoices and vouchers;
  • Recommend policy positions concerning operations and fund development to the Board; based on Board action, develop policy and procedures for Foundation implementation;
  • Lead planning that integrates College needs with Foundation development and funding practices, working collaboratively with the College President, Foundation Board and Foundation staff in planning and policy making;
  • Develop a cohesive advancement program that furthers the link between the College, Foundation and a full range of constituencies including strategies and initiatives to increase revenue;
  • Lead the Foundation and serve as the lead College staff person for the Foundation Board; lead and manage College staff that support Foundation efforts;
  • Ensure ongoing programmatic excellence, rigorous program evaluation and consistent quality of finance, administration, fundraising, communications and systems operations. This includes compliance with all relevant regulations, statues, laws and documented requirements set forth by the College and/or the Foundation Board;
  • Build a diverse and inclusive Foundation Board that is representative of the community and is highly engaged and willing to support fundraising and foundation management;
  • Cultivate a strong and transparent working relationship with the Foundation Board and ensure open communication regarding financial and programmatic performance against milestones and goals;
  • Collaborate with the Foundation Board to develop executive committee and Board meetings; assist with preparations, maintain positive relations and present reports as required;
Governmental Relations
  • Directly support the College President in governmental relations by providing strategic and functional support and planning;
  • Work closely with legislative representatives, keeping them informed of College activities and student success initiatives. Monitor legislative bills at the national and state level and keep College President informed of key issues that impact higher education. Schedule annual and ongoing meetings with legislators;
  • Establish relations with local officials, members of the legislature, the Governor's Office, as well as our Congressional delegation in conjunction with the College President to achieve College goals;
  • In partnership with the President, advocate for the College's interests and build relationships and partnerships with other organizations and entities whose interests are similar;
  • Monitor legislation and public policy issues that may affect the College and be responsible for developing and implementing a communication program to keep the administration informed about governmental issues of importance to the College;
  • Establish and maintain strong, effective and cooperative working relationships with the College's Board of Trustees, administration, faculty, staff and students;
Marketing and Communications
  • Responsible for the overall management of development and communications with executive responsibility and supervision over professional support staff in Marketing, Communications and College Relations;
  • Oversee the preparation of the annual marketing and communications plan in collaboration with other campus units and lead the College Marketing Team. Provide news services to media and appropriate agencies and act as the spokesperson on College issues. Manage all news releases and other public information, as well as publicity and publications for the College through design, writing and electronic distribution or printing of catalogs, brochures, fliers, College website and other promotional publications;
  • Oversee the development, implementation and evaluation of a comprehensive institutional advancement program which supports the college's strategic plan.  This includes Marketing areas (including the web) that promote the understanding of and support for the College mission and goals, while ensuring institutional integrity and public relations initiatives of the college including all media and special events;
  • Oversee coordination and information for the President on all on-going College planning efforts and projects;
  • Oversee planning and implementation of college and community special events such as receptions, conferences, workshops and meetings. Perform official hosting duties for the President as needed;
General
  • Actively participate in continuing education and professional activities, including participation in National Council for Marketing and Public Relations, the Council for Advancement and Support of Education, and WACTC-Public Information Commission;
  • Serve as a College liaison to community, business and social leaders and participate on community committees as appropriate;
  • Build partnerships to advance College initiatives;
  • Monitor community perception and recommend possible action or response;
Common Duties Established by the College
  • Serve as a member of the designated College committees, councils, and teams; serve on President's Cabinet;
  • Provide leadership in accordance with the Mission, Vision, and Values established by the College, furthering goals and strategic initiatives;
  • Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies; and
  • Other duties as required.

Required Qualifications

  • Master's degree OR equivalent combination of education/experience, with Bachelor's degree, preferably in Public Affairs, Public Administration, Business, Educational Administration, Non-Profit Management or closely related field;
  • Five (5) years of progressive leadership responsibilities, preferably in higher education;
  • Demonstrated ability to work effectively with and gain the respect and support of various constituencies, including board members, community members, faculty, staff and administration;
  • Demonstrated success in major gifts attainment with individuals, corporations and foundations; 
  • Solid experience in volunteer board leadership, capital campaign strategy development and/or development of a comprehensive communications plan to reach and expand an internal and external base of constituents;
  • Successful direct fundraising experience; and
  • Excellent written and verbal communication skills with demonstrated skill and experience as a spokesperson and presenter.
Preferred Qualifications:
  • Doctorate or other advanced degree from a regionally accredited institution;
  • Administrative experience overseeing fundraising, major gift/capital campaigns, planned giving programs, special events and stewardship and prospect research and communications;
  • Increasingly responsible management experience in communications, public relations, marketing, community relations and resource development;

COMPETENCIES:

Fundraising: Proven experience in moving individual, corporate and foundation major gift prospects through the donor cycle of identification, cultivation, solicitation and stewardship;

Organizational Strategy: Demonstrated experience aligning and expanding programs based on the organization's mission, structures and resources;

Communication: Demonstrated experience creating and maintaining open communications regarding resources, priorities, and expectations.  Effective problem-solving skills as well as strong oral and written communication skills;

Collaboration: Demonstrated experience building and leveraging networks and partnerships to advance the mission, vision, and goals of an institution;

Budget Management: Demonstrated experience developing and administering operating budgets, preparing financial reports, and ensuring compliance with federal and state regulations;

Project Management: Demonstrated experience initiating, implementing, and coordinating multiple projects and priorities while meeting timelines;

Personnel Management: Strong and effective interpersonal skills working with faculty and administration to ensure compliance with state and local policies and procedures;

Professionalism: Demonstrated courage to take risks, make difficult decisions and accept responsibility; and

Advocacy: Demonstrated experience working with staff and student of great diversity in socioeconomic, cultural, and ethnic background, including those with different levels of academic preparation and varying physical and learning abilities.
 

TERMS OF EMPLOYMENT:

This is a twelve (12) month per year, full-time exempt position with general work hours of Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however working hours will vary due to work demands and changes in the College's schedule.  Some evening and weekend work is to be expected. This position is overtime exempt and is available immediately.


PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
 

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4833.


PHYSICAL REQUIREMENTS:
  • Occasional need to lift at least 20 pounds;
  • Ability to sit and stand for long periods of time;
  • Frequent need for oral, written and auditory communication;
  • Frequent repetitive hand and wrist motions;
  • Occasional need for travel; and
  • Ability to work in fast paced and sometimes stressful services environment.

MEDICAL/DENTAL INSURANCE
 
Eligibility
Permanent, seasonal and part-time employees as determined by WAC 182-12-114. Benefits also cover spouses or state-registered domestic partners, and dependent children up to age 26.
 
Effective date of coverage
First day of the month following your date of employment. If the date of employment is the first working day of a month, coverage begins on the date of employment.
 
Medical Plan Monthly Costs
Employees pay their portion of medical care costs through payroll deduction. The employee premium is based on the choice of plan and elected coverage for spouses or state-registered domestic partners, and dependent children.
 
Employee Monthly Contribution by Family Tier

Kaiser WA Classic:
2019 Employee Only: $165
2019 Employee and Spouse: $340
2019 Employee and Child/Children: $289
2019 Employee, Spouse and Child/Children: $464

Kaiser WA Value:
2019 Employee Only: $88
2019 Employee and Spouse: $186
2019 Employee and Child/Children: $154
2019 Employee, Spouse and Child/Children: $252
 
Kaiser WA CDHP*(Consumer Directed Health Plan):
2019 Employee Only: $25
2019 Employee and Spouse: $60
2019 Employee and Child/Children: $44
2019 Employee, Spouse and Child/Children: $79

Uniform Medical Plan Classic (UMP Classic), administered by Regence BlueShield (PPO):
2019 Employee Only: $107
2019 Employee and Spouse: $224
2019 Employee and Child/Children: $187
2019 Employee, Spouse and Child/Children: $304

Uniform Medical Plan CDHP* (Consumer Directed Health Plan), administered by Regence Blueshield:
2019 Employee Only: $25
2019 Employee and Spouse: $60
2019 Employee and Child/Children: $44
2019 Employee, Spouse and Child/Children: $79
*Consumer Directed Health Plans (CDHP's) are paired with a Health Savings Account (HSA).
CDHP's are a type of insurance plan that has lower premiums, a higher annual deductible, and higher out-of-pocket maximum than traditional health plans. An HSA is a tax-exempt account that you or your employer, can deposit funds into on your behalf.
For more information about CDHP, HSA, and traditional health plans, please visit http://www.hca.wa.gov/pebb/Pages/cdhp.aspx.
Columbia Basin College provides dental coverage at no monthly premium cost to the employee.
Benefit eligible employees have a choice of dental plans, including:
Uniform Dental Plan
Preferred Provider Organization (PPO)
Administered by Washington Dental Service (WDS)
 
DeltaCare
Managed Care Plan
Administered by Washington Dental Service (WDS)
 
Willamette Dental
Managed Care Plan
Administered by Willamette Dental
*Costs for dental services provided and coverage options vary based on plan selection.

Vision
Employees do not pay a separate premium for vision coverage; it is covered under the medical plan. Optical service frequency and hardware (glasses, contact lenses, etc.) vary depending on type of plan selected.
 
Waiving Medical Coverage
Employees may waive health enrollment if they have other comprehensive group medical coverage. If you have existing coverage through your spouse or domestic partner, please contact the plan directly to see how the plan will coordinate benefits.
Although employees may apply to waive medical coverage, employees must enroll in dental, basic life and basic long-term disability insurance (no monthly premium cost to the employee).

MEDICAL FLEX SPENDING ACCOUNT (FSA) & DEPENDENT CARE ASSISTANCE PROGRAM (DCAP)
http://www.hca.wa.gov/pebb/Pages/fsa.aspxhttp://pebb.asiflex.com
The FSA and DCAP plans are offered by the College and The State of Washington. They are calendar year, pre-tax, spending programs you can use to set aside money for eligible expenses. Both plans are offered as payroll deductions.
The Flexible Spending Account (FSA) is a PEBB sponsored benefit program that allows you to use pre-tax money to pay for certain out-of-pocket medical expenses. An FSA can save you 25 - 40% on your eligible expenses.
Annual contributions in 2013 can be between a minimum of $240 to maximum of $2500.
As a "use it or lose it" IRC governed plan, medical expense reimbursements can be requested for employee, spouse, or IRS eligible dependents.
The Dependent Care Assistance Program (DCAP) allows you to save on child or elder care expenses (e.g. babysitting, daycare, in-home care for an older dependent incapable of self-care).
 
Eligibility
Permanent employees, lawful spouse, qualified same-sex domestic partner and dependent children up to 26 years of age.
 
Effective date of coverage
First of the month following the date of employment for basic coverage; for optional coverage,
amounts become effective the first of the month following approval date or for guaranteed issue amounts, the first of the month following signature date on the form.

Basic Coverage*
$25,000 Basic Term Life & $5,000 Accidental Death & Dismemberment (AD&D).
*Basic Coverage is employer provided at no cost to the employee.

Supplemental Life Coverage(s)
Supplemental term insurance coverage for employee, lawful spouse, qualified same-sex domestic partner and family is available in $10,000 increments from $10,000
up to $750,000 At an additional cost to the employee.

Supplemental AD&D Coverage
Voluntary Accidental Death and Dismemberment for employee, lawful spouse, qualified same-sex domestic partner and family is available at an additional cost to employee.
Life Insurance Evidence of Insurability may be required for certain supplemental coverage amounts.
 
Basic Plan*
Provides 60% of the first $400 pre-disability monthly earnings, reduced by any deductible income.
The maximum benefit is $240 per month; the minimum benefit is $50 per month. Benefits begin after 90 days of disability or the period of accumulated sick leave, whichever is longer.
*Basic Coverage is employer provided at no cost to the employee.

Optional Plan
There is an optional plan that pays 60% of pre-disability monthly earnings, reduced by any deductible income, and is available at an additional cost to employee. Maximum benefit $6000 per month; minimum benefit is $240 per month. Cost for the optional plan is determined by employee type and waiting period selected.
Eligible employees will have a Washington state-sponsored retirement plan through one of two administrators. The Washington State Department of Retirement Systems (DRS) administers the Public Employee Retirement System (PERS) for classified and admin/exempt employees and Teachers Retirement System (TRS) for faculty. The Teachers Insurance & Annuity Association-College Retirement Equities Fund (TIAA-CREF) administers the State Board Retirement Plan (SBRP) for admin/exempt employees and faculty.

OPTIONAL BENEFITS (VOLUNTARY PARTICIPATION)
Program brochures and additional information available upon request.
• American Family Life Assurance Company of Columbus (AFLAC)
• Dependent Care Assistance Program (DCAP)
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• GET (Guaranteed Education Tuition) Program
• John Hancock Life Insurance Company – Long-Term Care
• Liberty Mutual Auto/Home Insurance
• School Employees Credit Union (Benton & Franklin Counties)
• School Employees Credit Union of Washington
• Voluntary/Supplemental Retirement Annuities – TIAA-CREF (403b) & Deferred Comp Program (457)
• Washington State Employees Credit Union

CBC ALUMNI, STUDENTS & FRIENDS PROGRAM
Available to all current CBC faculty and staff!
• Local area discounts - including discounts for restaurants, shopping, entertainment and health around the Pacific Northwest
• Travel program and travel discounts
• Discounts with national retailers and entertainment - including Disney, Broadway, Mariners and other sporting events
• Daily U Deals - 75% off sports equipment, proceeds will benefit CBC Athletic Department
 
REDUCED TUITION WAIVER PROGRAM
Employees can take most credit and non-credit classes at a reduced cost when space is available and certain conditions are met. Please see Tuition Waiver Form below for full details.
 
Credit classes
Permanent classified, faculty, adjunct faculty and administrative employees of CBC may take almost any credit class on a space-available basis if requirements and prerequisites have been met. The basic cost is $5.00, plus any fees associated with that class. Hourly and probationary employees are not eligible for this reduced tuition.

VACATION, SICK LEAVE, & HOLIDAYS
Vacation & Sick Leave
Classified staff, full-time and affiliated faculty members, and administrative staff accrue vacation and sick leave at rates determined by their employer group. Employees represented by a bargaining unit should refer to their negotiated agreement for accrual rates.
Holidays
CBC observes the following holidays*:
New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day
*Holiday Observance and dates subject to change based on employment status, negotiated agreements, or College policy changes.
 
Personal Holiday
In addition to accrued vacation and college-wide holidays, classified and administrative staff may select one personal holiday each calendar year. Personal holidays are not cumulative and lapse at the end of each calendar year. A newly-hired classified staff member may not take the personal holiday during the first four months of employment.
 
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes.
 


ABOUT THE TRI-CITIES AREA

http://www.columbiabasin.edu/index.aspx?page=297

Tri-City Development Council:  http://www.tridec.org/about_tri_cities/
 
Tri-City Chamber of Commerce:  http://www.tricityregionalchamber.com/
 
Tri-Cities Guide:  http://tri-citiesguide.org/attractions-things-to-do.htm
 

Tri-Cities Visitor & Convention Bureau: http://www.visittri-cities.com/

All premium rates listed are as of January 1, 2018.

01
Please select the answer below that most closely relates to your education level.
  • I have earned a Bachelor's degree
  • I have earned a Master's Degree
  • I have coursework beyond a Master's degree
  • N/A
02
Please provide the area of study in which your degree is concentrated.
03
Please select the response from below that most closely matches your experience in progressive leadership responsibilities, preferably in higher education.
  • I have less than five years
  • I have five years but less than ten
  • I have ten or more years
04
Do you have a demonstrated ability to work effectively with and gain the respect and support of various constituencies, including board members, community members, faculty, staff and administration?
  • Yes
  • No
05
If yes, please briefly describe your experience. (Please limit response to 300 words or less.)
06
Do you have demonstrated success in major gifts attainment with individuals, corporations and foundations?
  • Yes
  • No
07
If yes, please briefly describe your experience. (Please limit response to 300 words or less.)
08
Please describe your experience as a spokesperson and presenter, including brief descriptions of types of presentations and roles, events or activities in which you served as a spokesperson. (Please limit response to 300 words or less.)
09
Describe a situation when you were able to strengthen a business relationship by communicating effectively. What made your communications effective? (Please limit response to 300 words or less.)
10
Describe how you plan and prioritize tasks and schedules for multiple projects and work to engage multiple constituents, varying levels of staff and others on the projects, prior to implementation. (Please limit response to 300 words or less.)
11
Please describe your supervisory style and philosophy. Include both a description and an example of how your style and philosophy would work in an organization where you function as a key member of a team. Also include your style and preferences. (Please limit response to 300 words or less.)
12
This job requires considerable contact with a broad spectrum of people. Please describe what you believe are the most significant aspects of human diversity. What is your experience working with and for people of diverse backgrounds and share with us why you believe that experience is relevant to the work of this position? (Please limit response to 300 words or less.)

Required Question

Agency
Columbia Basin College (WA)
Address
2600 N. 20th Ave.

Pasco, Washington, 99301
Phone
509-542-4875
Website
http://columbiabasin.edu/jobs
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