Department Analyst

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Department Analyst

Salary

$75,011.09 - $91,186.27 Annually

Location

Santa Rosa, CA

Job Type

Full-Time

Job Number

23/05-0826-O

Department

Department of Health Services (DHS)

Opening Date

05/08/2023

Closing Date

5/29/2023 11:59 PM Pacific

Bargaining Unit

50

Position Information

Grow your career with the County of Sonoma.
We have multiple opportunities available for you!

Starting salary up to $43.69/hour ($91,186/year), a cash allowance of $600/month, and a competitive total compensation package!*
 
Join the County of Sonoma

Do you enjoy learning new things, brainstorming ideas, and working collaboratively with others - then take the next step in building your career and apply now! We are looking for candidates who possess a strong sense of logic, intellectual curiosity, and are passionate about becoming subject matter experts for their colleagues and clients. Our ideal Department Analyst candidates are adaptable, able to shift gears quickly, and like working in a fast-paced environment.

Here at the County of Sonoma, Department Analyst positions organize and conduct research and perform analysis and statistical studies related to various aspects of developing and/or improving new or existing policies, programs, procedures, systems, and/or administrative services. As a Department Analyst, you will work to identify and analyze complex problems and recommend and implement solutions for a variety of organizational activities. The positions' responsibilities will also require you to amend, develop, and implement best practices, policies, and procedures. If you are a data-driven, analytically minded individual, who loves to problem solve, our Department Analyst positions will challenge you to flex your abilities and grow.

The ideal candidates for these positions will possess:
 
  • Strong program/project management skills 
  • Experience conducting research and analysis and using critical thinking skills
  • The ability to prioritize work effectively address several competing priorities
  • Experience working in a high-volume work environment
  • The ability to prioritize work effectively
  • Strong critical thinking skills
  • Excellent communication and presentation skills
  • Strong interpersonal skills and the ability to act as a subject matter expert
  • Intermediate to advanced experience with Microsoft Word and Excel, including use of pivot tables
  • The ability to interact with a diverse group of people
What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:
 
  • A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending upon assignment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
  • An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment*Salary is negotiable within the established range.
Currently, there are Department Analyst positions available in the Department of Health Services (DHS). Two positions are located in the Public Health Preparedness Section of the Public Health Division and two positions are located in DHS Administration.

Public Health Preparedness Section (2 positions)

One Department Analyst position assigned to Preparedness will focus on developing and implementing disaster planning efforts, including the All-Hazards Plan, Infectious Disease Emergency Response Guide, Medical Countermeasure Planning, Department Operations Center Planning, Continuity of Operations, Volunteer Management, and others. The other Department Analyst position for Preparedness will be responsible for developing and implementing the Multi-Year Training and Exercise components for Public Health Preparedness, including assisting in the identification of training topics and services, conducting disaster preparedness trainings for department staff, and assisting in the development of logistics implementation and disaster technology training as needed. Both positions may assist with grant deliverables and contracts as needed. 

Health Data and Epidemiology Unit (1 position)

Assigned to the Health Data and Epidemiology Unit, this position will focus on data management and quality assurance to support DHS epidemiological, evaluation and quality improvement efforts.  Responsibilities will include managing and prioritizing the completion of multiple data management projects and workflows, training others in best practices for data management and quality assurance, and tasks such as utilizing infectious disease databases; engaging in data entry, data cleaning, and data collection; reviewing hospital, death and vaccine records; assisting with case investigations and outbreak surveillance; analyzing data; and developing reports and presentations.

Health Policy, Planning and Equity Unit (1 position)

Under the direction of the Health Equity Manager, this position will co-develop and support the DHS Equity Circle and learning program including developing and monitoring the related workplan, and will help develop the department-wide racial equity plan including analyzing best practices in the field.  This position will help identify potential new funding for health department equity infrastructure, write grants, etc. as needed; will contribute to the development of equity metrics for the department by analyzing internal data and researching best practices in the field; and will collect and analyze data related to the overall Equity team workplan and/or other key equity metrics.

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Minimum Qualifications

Education: Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.

Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Working knowledge of: principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.

Knowledge of: operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.

Ability to: plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.

Selection Procedure & Some Helpful Tips When Applying

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.


Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.


Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.


The selection procedure will consist of the following examination:


An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:


  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.


Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.


ADDITIONAL INFORMATION


A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.


Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.


HOW TO APPLY


Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.


The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.


HR Analyst: DP

HR Technician: RR

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: MANAGEMENT*
 
These are some of the excellent benefits the County offers:
 
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
 
Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution.
 
Cash Allowance: In addition to monthly salary, a cash allowance of approximately $600 per month.
 
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.
 
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
 
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
 
Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution. For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900.

*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

01
How did you first learn about this opportunity?
  • CalJobs
  • Careers in Government
  • College or University
  • Craigslist
  • DiversityJobs
  • Employee of Sonoma County
  • Facebook
  • Glassdoor
  • Google Jobs
  • GovernmentJobs.com
  • Hispanic Chamber of Commerce of Sonoma County
  • Indeed
  • Instagram
  • Job Fair
  • La Voz
  • Latino Service Providers
  • LinkedIn
  • Los Cien
  • Minority Organization or Group
  • Press Democrat
  • sonoma-county.org/www.yourpath2sonomacounty.org
  • Sonoma County Human Resources Office
  • Sonoma County Job Line
  • Start Here!
  • Twitter
  • Veterans Services Office
  • Women's Organization or Group
  • Workplace Diversity
  • Other Internet Site
  • Other Publication
02
Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available. Check all that apply.
  • I would also like to be considered for future part-time positions
  • I would also like to be considered for future extra-help positions
  • I am only interested in full-time positions
03
This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions, and your level of proficiency.
  • Yes, I have basic (conversational) English/Spanish bilingual skills
  • Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual skills
  • No, I do not have English/Spanish bilingual skills, and/or I do not wish to be considered for a bilingual position
04
For this question and all subsequent questions please provide sufficient information to allow for a thorough evaluation of your qualifications. Responses to supplemental questions will be scored using specific criteria and may be reviewed by hiring managers.

Please describe your qualifying education, training, and experience which meets or exceeds the minimum qualifications of this position.
  • List your relevant certifications, coursework, and/or degree(s) in academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses.
  • Describe your one or more years of full-time professional experience related to general administration, accounting, budgetary analysis, or human resources work.
05
Please describe your experience conducting research, analyzing data, and preparing written reports and recommendations. Describe an example from your experience that best exemplifies your skills, including how your recommendation(s) was used and implemented.
06
Please describe your experience coordinating or managing a program or project and include details about the scope of the project/program, your role (including any leadership responsibility), challenges, and outcome.

Required Question

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County of Sonoma (CA)
Address
575 Administration Drive, Suite 116B

Santa Rosa, California, 95403
Phone
(707) 565-2331
Website
http://www.yourpath2sonomacounty.org
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