Salary
$71,032.00 - $90,043.20 Annually

Location
Seattle, WA

Job Type
Career Service, Full Time, 40 hrs/week

Department
DPH - Public Health

Job Number
2023ML18388

Closing
3/28/2023 11:59 PM Pacific

Summary

The Chronic Disease and Injury Prevention (CDIP) Division of Public Health | Seattle & King County is seeking an Administrator I to join our team!

The position serves in various administrative and financial capacities. This position provides the main accounts payable support for the division, which includes invoicing, coordinating with programs, and communication with external stakeholders. The person also serves as a Human Resources liaison for the division. Other functions may include inputting journal entries, reviewing and inputting contracts, procurement of services and supplies, and support processes of budget reporting. This position serves as an integral part of the Administrative and Finance team and plays a key role in supporting multiple work projects and programs within APDE/CDIP team.

Commitment to Equity and Social Justice:

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Who May Apply:

This full-time position is open to all qualified applicants.
Work Schedule:

This position will work full-time, or 40 hours per week. The required work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m.

The work associated with this position will be performed predominantly by teleworking; complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Job Duties

• Provide administrative support and section coordination for the division such as: documentation of minutes, tracking workload and assignments, email management, and records management.
• Coordinate new staff on-boarding, standard work processes, and staff moves.
• Draft, edit and/or compose original documents and presentations using proper grammar, spelling and punctuation.
• Research payment issues and concerns to include verifying payments have been made.
• Update and maintain division SharePoint site.
• Serve as the main invoicing contact within the division and provide customer service to internal clients and external vendors regularly handling difficult situations requiring tact, discretion, and diplomacy.

Financial (including but not limited to):

• Process invoice payments using Oracle iExpense/iProcurement.
• Create requisitions and process Purchase Orders. Review Purchasing Card (P-Card) Transactions for approval and maintain all back up documents and receipts. Coordinate Expense and Travel approval and reimbursements.
• Order and maintain office supplies inventory and assist with the procurement of technical equipment for the division.
• Creating journal entries to revise financial transaction as directed.
• Backup contract liaison: Review contracts drafted by program staff review for correctness/completeness. Upload into our contact management system, create invoices and track/log/monitor contract expenditures.
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

• Have experience providing administrative support in a high volume, fast paced, deadline driven environment.
• Have experience purchasing goods and services, processing invoices and expenses. Track and maintain files of payment documents and correspondences.
• Knowledge and demonstrated experiences using procurement and financial management systems
• Demonstrated direct experience of Human Resources hiring processes
• Have at least intermediate level experience using MS Word, Excel, Outlook, PowerPoint, and SharePoint. Experience developing, managing, creating, and preparing specialized reports in Excel.
• Demonstrated experience working with contract tracking.
• Experience in liaising with various stakeholders, such as internal or external clients to resolve complex issues which includes internal policies and procedures.
• Ability to move up to 25 pounds from one location to another and the ability to repeatedly sit and stand throughout the day.

Desired Qualifications

• Experience using Oracle EBS
• Experience with payroll processing in PeopleSoft.
• Experience with NeoGov and Workforce Tracking, or similar HR software
• Knowledge of accounts payable and contracting.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
Application process:

Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:

1. NEOGOV/Government Jobs on-line or paper application
2. Supplemental questionnaire responses
3. Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.
4. Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.

You may attach multiple documents if you wish:

• Copy and paste one or more documents into the text resume section of the application.
• Attach multiple documents/files in the resume attachment section.

Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.

Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.

The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
Supplemental Information:

This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx

Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.

Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.

If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a year.
Union Affiliation:

Non-Represented
Contact:

For more information about the application process please contact Mark Lacy at Mlacy@kingcounty.gov .

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year (plus 2 personal holidays)
• Generous vacation and paid sick leave
• Paid parental leave, family and medical leaves, and volunteer leave
• Flexible Spending Account
• Wellness programs
• Onsite gyms and activity centers
• Employee giving program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.