Who May Apply: This position is open to the public.  This position is a civil service position, for information regarding King County Civil Service Rules you can access these rules at Civil Service Rules.   For application instructions and requirements, specific to Sheriff Office positions, please visit Civil Service Application Requirements. 
 


This is an exciting opportunity to join the King County Sheriff’s Office. The Executive Assistant II is responsible for managing multiple projects and delegating tasks on behalf of the Undersheriff (the assistant to the King County Sheriff).


The Undersheriff is #2 in the Sheriff’s Office, reporting directly to the Sheriff, and is responsible for the daily operations of the King County Sheriff's Office.  This position has a high level of autonomy, requiring excellent judgement and discretion. Applicants may learn more about us by visiting the King County Sheriff's Office website.
 
The KCSO vision, mission, and values influences every aspect of the work we do. We’re looking for individuals who share our core principles and will contribute to improving policing in our community.
 

The Executive Assistant II is responsible for complex administrative support tasks involving a thorough knowledge of the Sheriff’s Office policies and procedures which also demand a significant degree of independent judgment.  This position is part of a team of five that support the Sheriff, Undersheriff and Division Chiefs.  It will partner with the Executive Assistant III supporting ever changing daily demands and emerging issues as needed.
 
This position also has the responsibility for managing an array of projects and activities on behalf of the Undersheriff.  This position also will:
 

• Act as a liaison for the Undersheriff to internal and external contacts. 
• Represent the Undersheriff’s interests at both internal department and cross departmental meetings 
• Keep the Undersheriff apprised of current and potential issues and problems, and maintain the confidentiality of sensitive and controversial communications  
• Lead high level projects, provide overall project management to special projects, establishing priorities and timelines of deliverables. Assist in the tracking of status and progress of staff assignments and department projects and initiatives.
• Manage all incoming correspondence for the Undersheriff. Independently prepare or delegate to other department staff.   
• Review and approve all outgoing correspondence prepared for the Undersheriff's signature; ensure timely responses.
• Maintain the Undersheriff's schedule, calendar, and travel arrangements. Coordinate arrangements and activities that require extensive contacts throughout and outside the department served.  Set schedule priorities and resolve appointment conflicts.
• Develop and maintain office procedures governing the processing of paperwork and ensure department-wide compliance with those procedures.  Review training requests, equipment requests and other memos for completeness and accuracy.
• Communicate to command staff the directions and instructions of the Undersheriff. Furnish explanations when necessary. 
• Provide ongoing consultation and training on department office management and correspondence standards. 
• Manage multiple complex and highly visible tasks. Coordinating with stakeholders both within and outside of the Sheriff's Office.
• Independently receive and resolve internal problems referred to the Undersheriff within assigned scope of authority.
• Gather, organize and prepare data for inclusion in reports.  Provide information and materials to aid the Undersheriff in analysis and decision making.
• Supervise the Courthouse Administrative Assistant and provide backup when necessary.  

Candidate must have highly developed and exceptional skills that demonstrate they are well organized, flexible, reliable and a team player.  Candidates must have five years of progressive experience in providing administrative support to a director or program which must include experience as a lead or supervisor & professional project management in addition to the following:

• Advanced proficiency with MS Office Suite for daily use of Word, Excel, PowerPoint and SharePoint. and basic knowledge of Adobe Acrobat. Adept at using internet searches to acquire information. 
• Strong technical skill and proficiency with calendar management, document preparation, prioritization and other executive support functions is essential
• Demonstrated excellent verbal communication skills.  Confident, articulate, and professional speaking abilities (and experience).  
• Exceptional written communication skills.  Ability to relay key information in writing, with ease.   
• Working knowledge of professional correspondence standards. 
• Professional experience in project management. Ability to apply project management principles and practices. 
• History of delivering highly detail-oriented work products that are consistent and of high quality. 
• Demonstrated ability to provide excellent customer service; work cooperatively with discretion, patience, professionalism, courtesy and tact with everyone (e.g. all levels of staff, elected officials and the public).  
• Exhibit excellent people skills, the ability to stay grounded and positive in a very dynamic fast-paced environment. 
• Experienced in managing the confidentiality of sensitive communications and information.
• Ability to learn multiple complex operations within the King County Sheriff's Office.
• Skilled in being flexible and completing tasks while managing shifting priorities, constant interruptions and shifting deadlines.

• Public sector experience
• Law enforcement, court, or legal experience

• King County Application (applying online satisfies this requirement )
• Cover letter 
• Resume
• Answers to the supplemental questions. 

• Oral Board Examinations will be held mid to late February

Forbes recently named King County as one of Washington State's best employers.
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
COVID-19 Vaccination Requirement
 
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
 
As a condition of employment, prior to a final offer of employment, you will be required to:

• submit proof of vaccination, or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.