Director of Institutional Effectiveness, Research, and Planning

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Director of Institutional Effectiveness, Research, and Planning

Salary

See Position Description

Location

(To be determined), AL

Job Type

Full-Time

Job Number

013020-02

Division

Coastal Alabama Community College

Department

Institutional Effectiveness, Planning, and Research

Opening Date

01/30/2020

Closing Date

2/13/2020 11:59 PM Central

Position Summary

The Director of Institutional Effectiveness, Research, and Planning is responsible for the development, implementation, and reporting of all institutional effectiveness programs and services in accordance with pertinent criteria of the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC) and other organizations affecting accreditation and certification of College programs and services. These responsibilities include the development and maintenance of pertinent databases and records management systems to document institutional effectiveness efforts of the College.  Also, the Director of Institutional Effectiveness, Research, and Planning is responsible for working closely with the administration, faculty, and staff to help ensure that the College remains in a continuous quality improvement mode for programs and services provided to students.

At a minimum, the specific duties and responsibilities of the Director of Institutional Effectiveness, Research, and Planning shall include:
  • Develops the Annual Institutional Management Plan in cooperation with other College personnel.
  • Conducts an annual evaluation of progress made in the implementation of the Annual Institutional Management Plan.
  • Develops and maintains a comprehensive institutional effectiveness program in accordance with, as a minimum, the respective requirements of the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC) and other accreditations and certifications of the College or programs.
  • Develops for approval by the Dean of External Funding and the President, an Annual Institutional Effectiveness Plan that includes, as a minimum, specific activities with description (e.g., specification of surveys and studies, timelines, and reports to be generated by each activity, etc.).  The Annual Institutional Effectiveness Plan shall be submitted to the Dean of External Funding and the President by September 1 annually.
  • Develops and maintains an Institutional Fact Book.  The Institutional Fact Book shall be updated annually and, as a minimum, include student retention rates, student demographics, grade analysis, area high school graduation rates, demographic data on area high school students, service area demographics, program enrollment, graduation rates, and follow-up data on former Coastal Alabama students and graduates.
  • Conducts academic and technical program reviews and evaluations.
  • Develops and maintains collection of data and reports to support college planning, research, and decision-making.
  • Ensures that the review of the College's mission, purpose, and goals are updated annually which includes full documentation of the updating process.
  • Conducts, analyzes, and reports on the findings of a broad spectrum of institutional surveys that, as a minimum, include surveys on employee satisfaction of services, student satisfaction of services, evaluations of courses, evaluation of administration, student opinions, former student follow-ups, employer satisfaction of former students, student athletes, community surveys and needs assessments, and other surveys and assessments require to properly document institutional effectiveness and related improvement plans.
  • Provides on-going training for all College faculty, administrators, and staff on institutional effectiveness.
  • Conducts viability studies of programs and other related studies requested by the Alabama Community College System and/or the Alabama Commission on Higher Education (ACHE)
  • Keeps abreast of computer software packages for institutional research and related databases and database management.
  • Serves as chair of the College's Strategic Planning Committee.
  • Provides oversight and supervision for institutional planning, assessment, research, evaluation strategies, trend analysis for environmental scanning, and accreditation processes.
  • Ensures that meaningful, appropriate/accurate data and supporting documentation is available to meet the decision-making needs of the College.
  • Develops and implements a system for institutional strategic planning and assists in coordinating the annual assessment, planning, budgeting process(es) with College leadership.
  • Develops and implements a comprehensive system for assessing effectiveness of College programs and services, including surveys, data reports, secondary data sources, qualitative and quantitative analysis, and research designs in order to make recommendations for institutional improvements.
  • Ensures that the institutional effectiveness core committees are provided sufficient direction to carry out their respective missions, maintaining and distributing minutes of meetings in a proper manner, make recommendations on improvements in their respective areas, and handling other activities required to help support institutional effectiveness and continuous quality improvement efforts.
  • Makes such studies and reports as shall be requested by the Dean of External Funding or the President.
  • Works closely with the College officials on the development and administration of annual budgets for approval by the President.
  • Maintaining highly professional attitude and demeanor at all times.
  • Complying with ACCS and College policies, as well as state and federal laws.
  • Providing responsible, adequate, and satisfactory leadership on the campus and within the College.
  • Demonstrating excellent leadership traits and skills in all aspects of position.
  • Communicating positively and professionally in all aspects of the position.
  • Ensuring positive promotion of the College and integration of all campuses within the College.
  • Performs other duties as required.

SALARY:  Appropriate placement on the Alabama Community College System Salary Schedule C2

Essential Duties and Responsibilities

Minimum Qualifications
The minimum employment qualifications of the Director of Institutional Effectiveness, Research, and Planning shall include:

  • Master's degree in educational administration, administration in higher education, or in a field of study offered by the College from a regionally accredited institution is required.
  • At least three (3) years of administrative and supervisory experience is required.
  • Demonstrated experience in institutional effectiveness is required.
  • Must possess excellent computer skills and familiarity with data analysis software is required.

Preferred Qualifications:
The following are the preferred qualifications for this position:
  • Experience in quantitative and qualitative research, statistical analysis and reporting is preferred.
  • Knowledge of local, state and national community college issues; academic and student development programs; curriculum development; current trends and issues relating to federal and state reporting; accreditation requirements; current and innovative practices in the development and assessment of institutional effectiveness and student learning outcomes; development of assessment tools and methods of measurement of management information systems are preferred.
  • Ability to collaborate effectively with College administration, seeks consensus on student learning outcomes, and apply bench-marking techniques are preferred.
  • Ability to collect, organize, and analyze data are preferred.

Qualifications

Preference is given to candidates who can demonstrate through their experiences and accomplishments:

  • An understanding of and commitment to the philosophy and mission of a comprehensive community college.
  • Commitment to all students and faculty including those of diverse cultures and ethnic backgrounds.
  • An understanding of the broad range of students' abilities in an open admissions college and the ability to communicate to the community college student population.
  • Good interpersonal skills.
  • Demonstrated speaking and writing skills.

Application Procedures & Additional Information

APPLICATION PROCEDURES:
A complete application packet consists of the following:

  • A completed online application form.
  • A signed cover letter describing specifically how your experience and qualifications meet the minimum requirements.
  • Three (3) professional references with addresses and phone numbers.
  • Current resume' showing education degrees earned and complete employment history.
  • Copies of transcripts from all colleges attended where degrees were conferred. Degree(s) must be posted on transcripts.  Official copies will be required if employed with the institution.

All applicants are required to apply on-line for job opportunities. To apply on-line, go to http://www.coastalalabama.edu/employment/ click on the job title you are interested in and then click on the "Apply" link.  If this is the first time you are applying using our on-line job application, you will need to create an account and select a Username and Password.

Applicants must meet the minimum qualifications as indicated in this vacancy announcement and must submit a completed application packet in order to be considered for an open position.  Only completed applications received during the period of this vacancy announcement will be considered.  

Please Note:
  • It is recommended that you have digital (PDF) copies of your resume and unofficial and/or official transcripts. You will be required to upload this during the application process.
  • You must submit three professional references' contact information while you are completing the application for employment.
  • We do not accept paper, faxed or emailed applications and application materials.
  • You may not put "see resume" on any section of the application form. 
  • Please ensure that uploads are not behind a paywall or a password-protected area.  The screening committee may disqualify your application packet if required uploads are inaccessible.
  • When you finish the steps to apply to a job, you will receive an on-screen notice that you've successfully applied. However, this notice does not mean your application materials are complete.
  • Correspondence regarding positions (i.e. scheduled interview appointment, position filled announcement) will be sent to applicants through the e-mail address used on the applicants' NEOGOV accounts. Applicants are required to monitor their e-mail accounts for updates regarding positions.
  • Incomplete application packets will eliminate the possibility of an interview.  It is the sole responsibility of the applicant to ensure his or her application packet is complete.

APPLICATION DEADLINE:
Applications should be submitted no later than 11:59 p.m. CST on Thursday, February 13, 2020, and will only be accepted through the online application process. 

Applicants who fail to submit a completed application packet will be disqualified.

INTERVIEW PROCESS:
The President will appoint a Screening and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, a screening committee will select the applicants to be interviewed. All initial interviews will be conducted in person and applicants must travel at their own expense.

ADDITIONAL INFORMATION:
Coastal Alabama Community College is an equal opportunity employer.  It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, shall be discriminated against on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age or any other protected class as defined by federal and state law.

It is College policy to provide equal opportunity for employment and advancement to all applicants and employees as required by appropriate federal and state law.

Coastal Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Human Resources Office prior to the interview.

Coastal Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

The College reserves the right not to fill the positions in the event of budgetary or operational constraints.

Coastal Alabama Community College is a multi-campus organization and employees of the College may be assigned to work at any of the College worksites, may be required to travel among various work sites for both day, evening, and weekend responsibilities, and must provide their own mode of transportation.

Coastal Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify).  E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check.  Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense.


BENEFIT

INSTRUCTOR

NON-INSTRUCTOR

Sick Leave

1 Day Per month

Same

Annual Leave

N/A (off between terms)

1-4 yrs.        1 Day Per month

5-9 yrs.        1.25 Days Per month

10-14 yrs.     1.5 Days Per month

15-19 yrs.     1.75 Days Per month

20 – up        2 Days Per month   May accumulate up to 60 days.

Personal Leave

5 Days Per year (Converts to sick leave if not used)

2 Days Per year (Converts to sick leave if not used)

Emergency Leave

N/A

3 Days Per year

Holidays

14 (5 locally assigned)

14 ( 5 locally assigned)

Number of Work Days Contracted

229

260

Retirement*

(Insert current rate)

(Insert current rate)

Health Insurance

(Insert current rates/options)

(Insert current rates/options)

Tuition Assistance at 2-Year College (Employees and Dependents

Yes - 1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year

Yes - 1/3 waived after 1st year

2/3 waived after 2nd year 3/3 waived after 3 years

 

*Note: If an employee has any service prior to January 1, 2013, the employee will be classified as a Tier 1 participant. Employees hired on or after January 1, 2013, are classified as Tier 2 participants.

 

Tier 1:    Employee may retire after 25 years of service or upon attaining age 60 with at least 10 years of service.

Tier 2:    Employee may retire after 10 years of service and has attained the age of 62.

 

After the employee is eligible for retirement, he/she may apply unused sick leave toward retirement. If employee leaves the system before becoming vested, he/she may withdraw all deposits. If employee dies while covered by Retirement System, and before retirement his/her beneficiary receives $15,000 life insurance, one year’s salary, and all payments made to the Retirement System.

Agency
Coastal Alabama Community College
Address
1900 U.S. Hwy 31 S

Bay Minette, Alabama, 36507
Phone
251-580-4898
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