This position is a special duty/term-limited temporary assignment expected to last one year with the possibility of extension. This position provides a variety of administrative services in support of the Solid Waste Division's Operations section.  Operations is based at the Cedar Hills Regional Landfill in Maple Valley, Washington, with a staff of approximately 280 employees.  Operations manages all 8 transfer stations, 7 closed landfills, and a 920-acre active landfill.
 

WHO MAY APPLY:  This position is open to all qualified applicants. King County and The Solid Waste Division (SWD) values diverse perspectives and life experiences. The Division encourage people of all backgrounds to apply, including people of color, women, LGBTQ, people with disabilities, and veterans.

FORMS AND MATERIALS REQUIRED:  Submit your applications online at http://www.kingcounty.gov/jobs by completing (1) a King County application form, (2) resume and (3) a letter of interest detailing your background and describing how your education and experience meets the qualifications and has prepared you to perform the essential functions of the job.

SELECTION PROCESS:  Applicants that possess the most competitive background in directly related experience, knowledge, and training may be called for interviews and skills test in Microsoft Office applications.

WORK LOCATION:  Primary location: Cedar Hills Landfill, 16645 228th Avenue SE, Maple Valley, WA. This position may require you to travel to different locations throughout the county to assist Operations management with training, meetings, clerical support, and other duties as assigned.

WORK SCHEDULE:  This full-time position works a 40 hour work week, Monday through Friday. This position is overtime eligible. This position may be required to work extended and/or flexible hours to respond to service needs.

• Schedule, maintain, and track calendars for managers/supervisors, staff, conference rooms, and equipment.
• Provide technical support and assistance on use of office equipment, arranging for service and maintenance of equipment when necessary.
• Set up and coordinate internal, external, on- and off-site meetings.
• Inventory supplies and order and distribute; maintain MSDS binder as needed. Administer supply budget and process invoices.
• Support managers with responding to public records requests.
• Coordinate and format internet/intranet postings/mailings and format materials for posting/mailing; may post to intranet. Maintain procedures for intranet updates.
• Set up and maintain section files and library; administer archive protocol and archiving of materials to include following procedures for the destruction of documents.
• Maintain division policies and procedures – physical and electronic. Draft desk procedures and or task lists of duties as needed.
• Perform light mathematical calculations and process change money orders.  Ability to compile data and spreadsheet information for reports and to produce Key Performance Indicators (KPI's).
• Sort and distribute mail, ensure distribution of agendas and other communications by e-mail, fax or by truck.  Manage external mass mailings, and maintain Outlook, Excel, and other lists and databases.
• Respond to inquiries through the Customer Response Management software tracking database, coordinate and do all logistics for tours on the hill and at the transfer stations.  Greet visitors and direct them to locations necessary to meet their parties.

• Function as a member of the division's administrative team; participate in team projects as assigned.  Cross train and back up other administrative staff as needed.
• Perform other duties as assigned.

REQUIRED SKILLS:
• Experience in providing a variety of administrative support to multiple supervisors/managers and staff in a complex, multi-unionized, and industrial environment
• Excellent internal and external customer service skills
• Intermediate knowledge of software applications, including Word, Excel, Outlook, PowerPoint, and Adobe
• Ability to quickly learn proprietary software
• Basic knowledge of One Drive, SharePoint and Microsoft Teams
• Demonstrated knowledge of office equipment, including laptops, projectors, copiers, printers, scanners, laminators, and faxing
• Demonstrated knowledge of proper English grammar, usage, and spelling
• Ability to multi-task with interruptions, prioritize tasks, and work under deadlines
• Strong organizational and time management skills
• Ability to compile data from various sources and produce reports and performance measurements
 

THE MOST COMPETITIVE CANDIDATES WILL POSSESS:
• Experience providing a variety of administrative support to multiple supervisors/managers and staff in a complex, multi-unionized, and industrial environment

• Knowledge of lean concepts and process improvement
• Working knowledge of the Solid Waste Division's programs and facilities

PHYSICAL REQUIREMENTS:
• Ability to lift 20+ lbs
• Standing and/or sitting for extended periods of time
• Bending, squatting, and reaching

UNION MEMBERSHIP:  Positions in this classification are represented by Teamsters, Local 117 Administrative Employees.

CONTACT INFORMATION: If you have any questions about this position, please contact Roxanne Malatesta, Human Resources Analyst at 206-477-5210 or via e-mail at roxanne.malatesta@kingcounty.gov OR Jemima McMahon, Human Resources Analyst at 206-477-4002 or via e-mail at jemima.mcmahon@kingcounty.gov.

• submit proof of vaccination, or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.