Events Assistant

Sun City Summerlin   LAS VEGAS, NV   Full-time
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Events Assistant


Summary
The Events Coordinator for the Community Services Department is responsible for assisting in planning
and executing shows and special events for Sun City Summerlin, including but not limited to: Starbright
Theater shows, Annual Arts & Crafts Fair, Annual Home Expo, The Summit Live Entertainment, bus
trips, dances, movies, and new community events developed under Community Services.


Description of Duties
• Assist and play a major role with researching, planning, and executing all special events for the Sun
City Summerlin community.
• Generate all correspondence to vendors, entertainers, and donors, such as invitations, contracts and
thank you letters.
• Secure bands for all dances at Desert Vista and The Summit for events put on by the Community
Services Department.
• Assist with coordinating entertainers, producers and sound and lighting technicians as needed.
• Research and plan bus trips, obtain price quotes for travel, plan itineraries, attend departures, etc.
• Assist with executing all duties for annual events: dances, Arts & Craft Fair, and Home Expo by
securing vendors, preparing and/or processing contracts, business licenses, insurance etc., and working
events.
• Design event and show flyers as needed and post at community centers and kiosks for upcoming
events.
• Advertise Starbright Theatre shows - contact local media, community calendars and assisted living
facilities.
• Assist with coordinating entertainers, producers and sound and lighting technicians as needed.
• Assist with scheduling volunteer staffing.
• Write articles (Community News, Community Services department, Special Events, Starbright
Theatre, and all other programs) for the monthly Link magazine.
• Program events into the Electronic Display boards.
• Create all events in Arts People tickets sales system and SMSales.
• Keep accurate accounting spreadsheets on all weekly sales of all events, including Starbright Theater.
Process and maintain all records for events and shows such as progress reports, invoices, accounting
spreadsheets, ROI’s, check requests and post event summaries. Assist with budgeting.
• Adjust schedule to accommodate necessary special events and shows on weekends and evenings.
• All other duties as assigned.
Machines and Equipment Used
• Those typical of an office environment

Essential Knowledge, Skills and Abilities
• Detail oriented, ability to multi-task, time management abilities, and good problem-solving skills.
• Skilled in proper telephone etiquette
• Excellent customer service skills
• Strong communication skills – written and verbal.
• Strong interpersonal skills and ability to deal with a diverse type of people.
• Ability to follow oral and written instructions.
• Excellent organization, event management and time management skills.
• Ability to cope with limited resources, seize opportunities and think creatively.
• Ability to manage time, answering all e-mails and responding to customer inquiries quickly
• Ability to work effectively as part of a team and also take initiative when the need arises.
• Proficiency in computer/internet use and Microsoft Office Suite including MS Windows, Word,
Excel, Outlook, and Publisher
• Ability to learn new computer programs.
• Ability to apply safe work practices.

Minimum Qualifications
• High School Diploma/GED with a preferred minimum 3 yrs. experience in event planning and office
environment
• Valid driver’s license to operate any company vehicle with minimum state required auto insurance on
personal vehicle if used for work purposes
Physical Demands and Work Environment
• Physical demands: Walking, sitting, bending, stooping and standing for prolonged periods.
Lifting/moving up to 25 pounds regularly, and may differ in cases of emergency. Sufficient strength and
stamina to ensure a productive work environment.
• Work Environment: Risks and discomfort typical of indoor/social meeting hall environment with
some light noise exposure. Requires performing job functions in compliance with all SCSCAI policies
including all SCSCAI safety policies and procedures.

Application Process:
Deadline: Until position is filled
Salary: Full time, Hourly Non-Exempt position
To Apply: Include Cover Letter stating interest and Resume.
Indicate the job you are applying for on the application.

Include completed application for employment:
Email to: jobs@suncitylv.com
Fax to: (702) 360-0428
Mail or hand delivered in person (Monday - Friday, 8 am - 4:00 pm) to:
Sun City Summerlin, Attn: Human Resources,
9107 Del Webb Boulevard, Las Vegas, NV, 89134


SCSCAI is an Equal Opportunity Employer

This job is no longer available.

Sun City Summerlin

LAS VEGAS, NV