Human Resources Consultant 1 - Payroll & Compensation

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Human Resources Consultant 1 - Payroll & Compensation

Salary

$39,204.00 - $52,536.00 Annually

Location

WA 99301, WA

Job Type

Full-Time

Job Number

C-18-017

Division

Human Resources & Legal Affairs

Opening Date

10/04/2018

Description

Columbia Basin College ("CBC" or the "College") is seeking a Human Resources Consultant 1 to perform a variety of first-level professional and confidential duties in support of payroll and compensation functions of the College's Human Resources Office. This position works independently in making decisions regarding payroll processes within established guidelines and resolves problems and/or inquiries, and initiates corrective action reporting to their immediate supervisor. This position reports to the Director for Classification & Compensation. 

Closing Date: Open Until Filled (First consideration closes October 14, 2018 @ 11:59 p.m. PDT)

Primary Responsibilities

  • Respond to payroll/compensation, benefit and other first-level Human Resources inquiries from employees, upper-level management and the general public; evaluate the inquiries and respond with options, appropriate referral and may recommend a course of action;
  • Maintain and evaluate payroll/compensation record keeping systems, databases, spreadsheets and use the Payroll Personnel Management Systems (PPMS) screens and control tables for data entry;
  • Identify, prepare and verify payroll input accuracy and assist in corrective actions in all payroll/compensation discrepancies;
  • Manually calculate and generate hand drawn payroll checks as needed;
  • Investigate and correct errors to ensure compliance with established payroll procedures and other state and federal labor laws, guidelines or policies;
  • Assist with monitoring the accuracy of year-to-date payroll records to ensure the IRS 941 is balanced;
  • Demonstrate accuracy in all payroll input and meet on-line deadlines for payment of semi-monthly taxes to avoid putting the College at risk and/or creating liability;
  • Review the College's leave management submissions and reports; accountable for approved leave accounting PPMS system input, assist with the processing of leave accruals, the management of shared leave, sick leave, vacation and worker's compensation buyback program in accordance with the College's collective bargaining agreements, Office of Financial Management guidelines and state and federal regulations: ensure the proper posting to payroll of annual sick leave buyout, vacation and/or sick leave or VEBA buyout at retirement;
  • Perform daily job scheduling to ensure CBC fulfills its obligation to the Center for Information Services (CIS) data processing and/or to ensure required data is forwarded electronically to the State Board for Community and Technical Colleges, Department of Retirement Systems (DRS), Management Information Systems (MIS) reporting and other campus departments;
  • Assist with the annual completion of W-2 processing and continue to assist with providing duplicate copies of W-2's as requested; assist with locating payroll/compensation records as needed for public records requests and comply with retention of payroll records;
  • Prepare and calculate represented staff seniority list on a monthly basis;
  • Assist with the coordination and maintenance input in the PPMS system and maintain local control table update as needed or as provided by CIS; stay informed of other new developments of the PPMS systems;
  • Establish and maintain electronic and/or manual file systems or database files for Human Resources documents and/or reports as required;
  • Assist with archiving of Human Resources files and/or records and track for destruction process in compliance with the state retention guidelines;
  • May assist in gathering information or records for surveys, State Board requests, labor relations, discovery and/or public records request as needed; and
  • Perform related duties as required.

Required Qualifications

  • Bachelor's degree from a regionally accredited college or university; and
  • One (1) year of experience in human resources or related setting that included payroll and bookkeeping duties/responsibilities.

Preferred Qualification:
  • Understanding of payroll and payroll tax laws;
  • Advanced computer skills in the use of Microsoft Office products, Computerized HP-UNIX Systems; and
  • Must have knowledge of bookkeeping and/or accounting procedures and strong math skills.

Terms of Employment

Oral Communication: Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;

Written Communication: Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information;

Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;
   
Attendance/Punctuality: Is consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time;
   
Computer Skills: Proficient In Microsoft Suite; operate personal computer with general understanding of application software; ability to learn office and College-specific software;
   
Grammar: Proficient in spelling, punctuation, sentence structure and writing skills;
   
Organization: Ability to organize projects, prioritize work flow and complete multiple tasks simultaneously and accurately;
   
Professionalism: Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;
   
Customer Service Skills: Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments; and 

Self Motivated: Must be a self-starter and have the abilities and knowledge to maintain task efficiency, meeting all time lines and deadlines.

TERMS OF EMPLOYMENT:

This position is a twelve month (12) overtime eligible full-time classified staff position. The typical work hours are Monday through Thursday, 7:00 a.m. to 4:30 p.m. and Friday 7:00 a.m. to 12:00 p.m. (noon).  This position is available immediately.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.


*Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities in the following areas: Grammar, Typing, Proofreading and basic skills in Excel.


CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.


PHYSICAL REQUIREMENTS:
  • Work is sedentary in nature;
  • Requires frequent repetitive hand and wrist motions;
  • Ability to sit and stand for long periods of time;
  • Frequent need for oral, written and auditory communication;
  • Frequent use of computer and exposure to terminal screen while performing work assignments; and
  • May have the occasional need to lift at least 10-15 pounds.

MEDICAL/DENTAL INSURANCE
 
Eligibility
Permanent, seasonal and part-time employees as determined by WAC 182-12-114. Benefits also cover spouses or state-registered domestic partners, and dependent children up to age 26.
 
Effective date of coverage
First day of the month following your date of employment. If the date of employment is the first working day of a month, coverage begins on the date of employment.
 
Medical Plan Monthly Costs
Employees pay their portion of medical care costs through payroll deduction. The employee premium is based on the choice of plan and elected coverage for spouses or state-registered domestic partners, and dependent children.
 
Employee Monthly Contribution by Family Tier

Kaiser WA Classic:
2019 Employee Only: $165
2019 Employee and Spouse: $340
2019 Employee and Child/Children: $289
2019 Employee, Spouse and Child/Children: $464

Kaiser WA Value:
2019 Employee Only: $88
2019 Employee and Spouse: $186
2019 Employee and Child/Children: $154
2019 Employee, Spouse and Child/Children: $252
 
Kaiser WA CDHP*(Consumer Directed Health Plan):
2019 Employee Only: $25
2019 Employee and Spouse: $60
2019 Employee and Child/Children: $44
2019 Employee, Spouse and Child/Children: $79

Uniform Medical Plan Classic (UMP Classic), administered by Regence BlueShield (PPO):
2019 Employee Only: $107
2019 Employee and Spouse: $224
2019 Employee and Child/Children: $187
2019 Employee, Spouse and Child/Children: $304

Uniform Medical Plan CDHP* (Consumer Directed Health Plan), administered by Regence Blueshield:
2019 Employee Only: $25
2019 Employee and Spouse: $60
2019 Employee and Child/Children: $44
2019 Employee, Spouse and Child/Children: $79
*Consumer Directed Health Plans (CDHP's) are paired with a Health Savings Account (HSA).
CDHP's are a type of insurance plan that has lower premiums, a higher annual deductible, and higher out-of-pocket maximum than traditional health plans. An HSA is a tax-exempt account that you or your employer, can deposit funds into on your behalf.
For more information about CDHP, HSA, and traditional health plans, please visit http://www.hca.wa.gov/pebb/Pages/cdhp.aspx.
Columbia Basin College provides dental coverage at no monthly premium cost to the employee.
Benefit eligible employees have a choice of dental plans, including:
Uniform Dental Plan
Preferred Provider Organization (PPO)
Administered by Washington Dental Service (WDS)
 
DeltaCare
Managed Care Plan
Administered by Washington Dental Service (WDS)
 
Willamette Dental
Managed Care Plan
Administered by Willamette Dental
*Costs for dental services provided and coverage options vary based on plan selection.

Vision
Employees do not pay a separate premium for vision coverage; it is covered under the medical plan. Optical service frequency and hardware (glasses, contact lenses, etc.) vary depending on type of plan selected.
 
Waiving Medical Coverage
Employees may waive health enrollment if they have other comprehensive group medical coverage. If you have existing coverage through your spouse or domestic partner, please contact the plan directly to see how the plan will coordinate benefits.
Although employees may apply to waive medical coverage, employees must enroll in dental, basic life and basic long-term disability insurance (no monthly premium cost to the employee).

MEDICAL FLEX SPENDING ACCOUNT (FSA) & DEPENDENT CARE ASSISTANCE PROGRAM (DCAP)
http://www.hca.wa.gov/pebb/Pages/fsa.aspxhttp://pebb.asiflex.com
The FSA and DCAP plans are offered by the College and The State of Washington. They are calendar year, pre-tax, spending programs you can use to set aside money for eligible expenses. Both plans are offered as payroll deductions.
The Flexible Spending Account (FSA) is a PEBB sponsored benefit program that allows you to use pre-tax money to pay for certain out-of-pocket medical expenses. An FSA can save you 25 - 40% on your eligible expenses.
Annual contributions in 2013 can be between a minimum of $240 to maximum of $2500.
As a "use it or lose it" IRC governed plan, medical expense reimbursements can be requested for employee, spouse, or IRS eligible dependents.
The Dependent Care Assistance Program (DCAP) allows you to save on child or elder care expenses (e.g. babysitting, daycare, in-home care for an older dependent incapable of self-care).
 
Eligibility
Permanent employees, lawful spouse, qualified same-sex domestic partner and dependent children up to 26 years of age.
 
Effective date of coverage
First of the month following the date of employment for basic coverage; for optional coverage,
amounts become effective the first of the month following approval date or for guaranteed issue amounts, the first of the month following signature date on the form.

Basic Coverage*
$25,000 Basic Term Life & $5,000 Accidental Death & Dismemberment (AD&D).
*Basic Coverage is employer provided at no cost to the employee.

Supplemental Life Coverage(s)
Supplemental term insurance coverage for employee, lawful spouse, qualified same-sex domestic partner and family is available in $10,000 increments from $10,000
up to $750,000 At an additional cost to the employee.

Supplemental AD&D Coverage
Voluntary Accidental Death and Dismemberment for employee, lawful spouse, qualified same-sex domestic partner and family is available at an additional cost to employee.
Life Insurance Evidence of Insurability may be required for certain supplemental coverage amounts.
 
Basic Plan*
Provides 60% of the first $400 pre-disability monthly earnings, reduced by any deductible income.
The maximum benefit is $240 per month; the minimum benefit is $50 per month. Benefits begin after 90 days of disability or the period of accumulated sick leave, whichever is longer.
*Basic Coverage is employer provided at no cost to the employee.

Optional Plan
There is an optional plan that pays 60% of pre-disability monthly earnings, reduced by any deductible income, and is available at an additional cost to employee. Maximum benefit $6000 per month; minimum benefit is $240 per month. Cost for the optional plan is determined by employee type and waiting period selected.
Eligible employees will have a Washington state-sponsored retirement plan through one of two administrators. The Washington State Department of Retirement Systems (DRS) administers the Public Employee Retirement System (PERS) for classified and admin/exempt employees and Teachers Retirement System (TRS) for faculty. The Teachers Insurance & Annuity Association-College Retirement Equities Fund (TIAA-CREF) administers the State Board Retirement Plan (SBRP) for admin/exempt employees and faculty.

OPTIONAL BENEFITS (VOLUNTARY PARTICIPATION)
Program brochures and additional information available upon request.
• American Family Life Assurance Company of Columbus (AFLAC)
• Dependent Care Assistance Program (DCAP)
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• GET (Guaranteed Education Tuition) Program
• John Hancock Life Insurance Company – Long-Term Care
• Liberty Mutual Auto/Home Insurance
• School Employees Credit Union (Benton & Franklin Counties)
• School Employees Credit Union of Washington
• Voluntary/Supplemental Retirement Annuities – TIAA-CREF (403b) & Deferred Comp Program (457)
• Washington State Employees Credit Union

CBC ALUMNI, STUDENTS & FRIENDS PROGRAM
Available to all current CBC faculty and staff!
• Local area discounts - including discounts for restaurants, shopping, entertainment and health around the Pacific Northwest
• Travel program and travel discounts
• Discounts with national retailers and entertainment - including Disney, Broadway, Mariners and other sporting events
• Daily U Deals - 75% off sports equipment, proceeds will benefit CBC Athletic Department
 
REDUCED TUITION WAIVER PROGRAM
Employees can take most credit and non-credit classes at a reduced cost when space is available and certain conditions are met. Please see Tuition Waiver Form below for full details.
 
Credit classes
Permanent classified, faculty, adjunct faculty and administrative employees of CBC may take almost any credit class on a space-available basis if requirements and prerequisites have been met. The basic cost is $5.00, plus any fees associated with that class. Hourly and probationary employees are not eligible for this reduced tuition.

VACATION, SICK LEAVE, & HOLIDAYS
Vacation & Sick Leave
Classified staff, full-time and affiliated faculty members, and administrative staff accrue vacation and sick leave at rates determined by their employer group. Employees represented by a bargaining unit should refer to their negotiated agreement for accrual rates.
Holidays
CBC observes the following holidays*:
New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day
*Holiday Observance and dates subject to change based on employment status, negotiated agreements, or College policy changes.
 
Personal Holiday
In addition to accrued vacation and college-wide holidays, classified and administrative staff may select one personal holiday each calendar year. Personal holidays are not cumulative and lapse at the end of each calendar year. A newly-hired classified staff member may not take the personal holiday during the first four months of employment.
 
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes.
 


ABOUT THE TRI-CITIES AREA

http://www.columbiabasin.edu/index.aspx?page=297

Tri-City Development Council:  http://www.tridec.org/about_tri_cities/
 
Tri-City Chamber of Commerce:  http://www.tricityregionalchamber.com/
 
Tri-Cities Guide:  http://tri-citiesguide.org/attractions-things-to-do.htm
 

Tri-Cities Visitor & Convention Bureau: http://www.visittri-cities.com/

All premium rates listed are as of January 1, 2018.

01
Please select the response from below that most closely matches your education.
  • I have a High School Diploma/GED
  • I have some college
  • I have an Associate's degree
  • I have a Bachelor's degree
  • I have a Master's degree or higher
02
How many years of experience do you have working in a Human Resources Department or related setting that included payroll and bookkeeping duties/responsibilities?
  • More than 5 years
  • More than 3 years but less than 5 years of experience
  • More than 1 year but less than 3 years of experience
  • Less than 1 year of experience
03
Please describe your payroll experience, include dates and where the job was performed.
04
Please select the best answer to describe your skills in Microsoft Excel.
  • Basic
  • Intermediate
  • Advanced
05
Please describe why you selected your level of skill in Microsoft Excel above.
06
Please list, if any, the computerized payroll systems you have experience with.
07
What interests you in this position and how do you think your prior work history has prepared you for it?
08
Do you have experience with PeopleSoft ERP system?
  • Yes
  • No
09
What do you believe are the key components to good customer service?
10
This job requires considerable contact with a broad spectrum of people. What is your experience working with and for people of diverse backgrounds and share with us why you believe that experience is relevant to the work of this position?

Required Question

Agency
Columbia Basin College (WA)
Address
2600 N. 20th Ave.

Pasco, Washington, 99301
Phone
509-542-4875
Website
http://columbiabasin.edu/jobs
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