Facilities Manager

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Facilities Manager

Salary

$81,819.39 - $96,137.78 Annually

Location

Sun Prairie, WI

Job Type

Full Time

Job Number

2024-11

Department

Public Works

Opening Date

04/08/2024

Closing Date

5/5/2024 11:59 PM Central

The City of Sun Prairie is seeking a Facilities Manager to join the Public Works department.

Under the supervision of the Public Works Operations Director, the Facilities Manager provides leadership, supervision, and technical oversight and direction for the city’s Building Maintenance staff. Performs a variety of routine and complex administrative, technical, and professional work to utilize system data to help management forecast resource and workload needs; reports on financial trends and operational effectiveness; and related work as required. This position works closely with the Sustainability Coordinator on projects related to high performance and energy efficient buildings. This includes resource (electricity, fuel, water, materials) consumption analysis, benchmarking facility use data to identify and implement energy efficiency improvements.

HIRING TIMELINE
Application DeadlineMay 5th @ 11:59 p.m.
Initial Interviews Week of May 6th 
Second InterviewsWeek of May 13th
Tentative Start Date June 3rd

Essential Job Functions

  • Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, grounds work.
  • Develops and updates asset management systems for all building equipment and facilities. Works closely with managers across departments in planning, cost estimating, and developing long term plans to address facility needs. 
  • Assists in all phases of building and renovation of facilities including assistance writing technical specifications and evaluating proposals. Coordinate and assist in procurement of construction and design contractors; develop bid solicitations; participate in pre-construction meetings. Works with other staff to plan project completions, resolve schedule conflicts, establish priorities and coordinate work activities.  Accepts or rejects completed work, techniques and materials and recommends alternative approaches. Refers sensitive situations to appropriate managers.
  • Directs the planning and scheduling of building maintenance activities, incorporating operational requirements and priorities.
  • Develops and fosters a working relationship with professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents.
  • Directly supervises Technicians and the Building Maintenance Crewleader. Coordinates work activities and resources with other divisions of the city. Develops and trains staff in the proper care and use of equipment.  Exercises supervisory authority, including managing conduct and performance, assigning tasks and responsibilities, and professional development of building maintenance staff.
  • Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance.
  • Serves as building safety coordinator, ensuring safety needs for fire protection, conducts fire drills, fire suppressive testing, emergency generator testing, fall-out shelter, safe storage, and work environment.
  • Reviews workplace health and safety expectations with employees and provides instruction as needed. Maintains an inventory and proper storage of chemicals and flammable liquids on site.
  • Develops and audits the division budget and maintains necessary administrative records.
  • Works closely with the Sustainability Coordinator on projects related to high performance and energy efficient buildings. This includes resource (electricity, fuel, water, materials) consumption analysis, benchmarking facility use data to identify and implement energy efficiency improvements.
  • Works innovatively to creative solutions to existing problems, recognizing that new technologies, policies, and resources are being developed that provide new potential project outcomes. Concepts such as Systems Thinking, Life-cycle Analysis (LCA), Ecosystem Service Valuation (ESV) and other sustainability-related concepts.
  • Cross-departmental coordination will be expected in the pursuit of sustainability goals and include frequent communication with internal staff for energy efficiency, renewable energy, materials assessment/re-use, and other projects.
  • Visits and monitors work sites regularly to ensure proper maintenance of buildings, equipment, and grounds.

Requirements of Work

Bachelor’s degree in construction management, project management, business administration, or related field or any combination of education and experience that provides equivalent required knowledge, skills, and abilities is preferred. Between four to six years of experience in HVAC, plumbing, electrical, mechanical, and maintenance. Previous supervisory and managerial experience is preferred.

Knowledge of
  • Automated building mechanical equipment generally acquired through work experience in one or more of the following fields: HVAC, Plumbing, Electrical, and Building Maintenance.
  • Define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.
Ability to
  • Prepare a variety of documents including building specifications, material requisitions, bidding documents, and assist with requests for proposals, contracts for services, and long-term capital improvement plans.
  • Create and implement policies and procedures for an entire department.
  • Analyze and evaluate technical data and construction documentation.
  • Maintain project and facility records consistent with applicable standards.
  • Hire, train, supervise and discipline employees; coordinate and delegate workloads and schedules; and evaluate work performance normally acquired through progressively responsible experience including work at a supervisory level; or an equivalent combination of training and experience.
  • Define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.
  • Often use discretion in decision making and in absence of specific policies and/or guidance from supervisors, but some direct guidance is received from supervisor.
  • Make critical goals and objectives that could seriously impact the organization in financial loss, property damage, or bodily harm/loss of life.
Skill in
  • ENERGY STAR Portfolio Manager, LEED certification, EnergyCAP or other resource consumption tracking software.
  • Effectively communicating with internal and external contacts in which the position acts as the spokesperson for the department and is authorized to make commitments of significant resources on behalf of the department.

Other Job Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to lift various weights from floor to waist on a regular basis.  Specific tasks include lifting maintenance equipment, supplies, construction equipment or other items.
  • The worker must be able to move across a variety of terrain conditions including uneven ground.
  • While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.  
  • The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. 
  • Regular exposure to particularly demanding, unpleasant, strenuous, and/or hazardous elements such as dealing with inclement weather, operating heavy equipment, etc.
  • The employee must occasionally lift and/or move up to 50 pounds.  
  • When assigned to emergency call duty, must respond, and if necessary, report to duty in all weather conditions and at all hours of the day or night.
The above is intended to describe the general content of the requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. 

The City of Sun Prairie is committed to advancing equity, honoring our diverse identity, and creating an inclusive culture.  These serve as our guiding principles every day in all that we do.  Keep us accountable to this mission and join us in this commitment to a thriving Sun Prairie, as you live, work, and play.  If you need an accommodation during the hiring process, please contact Human Resources at 608-825-1174 or HumanResources@cityofsunprairie.com.

Learn more about our Benefits by visiting our website:  www.cityofsunprairie.com/benefits

HEALTH INSURANCE
The City provides 100% premium payment for single or family coverage through Group Health Cooperative Select HMO plan or PPO Plan for those living outside the coverage area. Coverage begins the 1st of the month following date of hire. (i.e.; DOH=January 2nd, coverage begins February 1st)

ACCESS TO OUR EMPLOYEE WELLNESS CLINIC - myspwellnessclinic.org
 
DENTAL INSURANCE
Delta Dental The City provides 100% premium payment for single or family coverage. Coverage begins the 1st of the month following date of hire
 
LIFE INSURANCE
State Life Fund- Securian Life
The City provides 100% premium payment for basic coverage (1 times annual salary)
The employee has the ability to purchase at their expense supplemental coverage, additional coverage (up to 3 units),and spouse/dependent coverage. Eligibility begins 1st of month, following 30 days of employment.  (ie; DOH Feb 1st, April 1st coverage begins).
 
Boston Mutual Whole Life Insurance - AFLAC Insurance
The employee has the ability to purchase at their expense
 
INCOME CONTINUATION INS - State Fund
This benefit provides up to 75% of your average earnings if you become disabled. The City provides coverage up to $120,000 at the 180-day elimination period. Employees can buy down to a shorter elimination period at their expense. Eligibility begins the 1st of the following month. 
 
VISION INSURANCE
Available for the employee to purchase at their own expense. Coverage begins the 1st of the month following date of hire.

PET INSURANCE
Available for the employee to purchase at their own expense.
 
RETIREMENT
Wisconsin Retirement System which requires a matching 6.9% employee contribution.
 
Deferred Comp, Traditional or Roth IRA
The employee can participate in a 457 Deferred Comp Plan, IRA Traditional or Roth IRA, if they choose.
 
SICK LEAVE
Accumulation of one day per month. At retirement ability to convert sick balance up to 120 days into a Health Reimbursement Account (HRA).
 
PAID PARENTAL LEAVE
Employees who meet the eligibility criteria and have a qualifying event, shall receive 240 hours of paid parental leave and 80 hours of paid caregiver leave (prorated for part time). Both run concurrent with Family Medical Leave.
 
VACATION
Vacation is earned on your anniversary.
Upon Start Date               -  15 days vacation
Completion of 5 years      -  20 days vacation
Completion of 10 years    -  25 days vacation
Completion of 15 years    -  30 days vacation
 
HOLIDAYS
The following Holidays are observed:
 Dr. Martin Luther King Jr. Birthday
 Memorial Day,
 Fourth of July                          Labor Day,
 Thanksgiving Day                   the day after Thanksgiving Day,
 Christmas Eve Day                 Christmas Day,
 New Years Eve Day                New Years Day.
Two Personal Days are given at the beginning of each year (prorated if hired after July 1 and not available if hired after October 1).
 

Agency
City of Sun Prairie
Address
300 East Main Street

Sun Prairie, Wisconsin, 53590
Phone
608-825-1174
Website
http://www.cityofsunprairie.com
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