Speaker Budget/AP Specialist

Keystone Symposia   Silverthorne, CO   Full-time
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Keystone Symposia
PO Box 1630
Silverthorne, CO 80498
JOB OPENING

Speaker Budget / AP Specialist

The Speaker Budget AP Specialist will be responsible for supporting both departments. Responsibilities include conference speaker subsidy budgets, coordination of speaker subsidies and speaker interface, compiling, processing, and maintaining accounts payable records and supporting the Chief Financial Officer and accounting staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Program Implementation:
Prepare conference speaker subsidy budgets, to include airfare research, ground transportation and lodging expenses.
Prepare and send preliminary and final subsidy information to speakers.
On a monthly basis, responsible for updating the Chief Financial Officer on the revised projected speaker subsidy expenses to include the total number of subsidized speakers.
Responsible for the reconciliation of speaker budgets, including processing of receipts, and corresponding with speakers for needed documentation.
Review meeting budgets each year to determine the average cost of a speaker originating from the US and from Non-US for the Development Department's TKS entry of in-kind amounts for industry speakers.
Develop and maintain excellent customer relations with organizers and speakers throughout each phase of meeting development and implementation (i.e. telephone communications, email, mailings and onsite coordination). Ensure various pieces of correspondence are up-to-date, accurate and concise.
Assist with overseeing the allocation of awarded grants to speaker budgets. Other duties as assigned could include requests for assistance from the Grants and Scholarship Coordinators.

Finance:
Responsible for processing weekly Accounts Payables which includes coding invoices and verifying approvals on all invoices and check requests, entering all information into Sage and processing payments via check, wire or ACH.
Responsible for the preparation and transmission of international wire payments.
Assist in processing travel stipend payments and GHTA tracking as needed and recording payments as necessary.
Audit and verify employee expense reports adhere to Keystone Symposia's Employee Travel Reimbursement Policy utilizing Chrome River for reimbursements.
Responsible for maintaining and monitoring the purchase order log.
Responsible for the preparation and reporting of 1099 tax payments. Responsible for tracking and reissuing checks that have aged past six months.
Handle all returned wires and reissue as needed.

EDUCATION and EXPERIENCE
Associates degree (A.A) or equivalent from a two-year college or technical school; and one to three years Accounting or Bookkeeping experience and/or training; or equivalent combination of education and experience.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to use Microsoft excel and word effectively.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and distance vision.
ADDITIONAL REQUIREMENTS
Ability to work with team members and coworkers in a positive, supportive, efficient, and friendly manner. Strong work ethics that support willingness to handle multiple tasks with efficiency and accuracy.

COMPENSATION
Position is full-time with benefits. Working in the office is expected when the office reopens later this year. The start of the pay range is $19.23/hour and pay rate is dependent on experience.
This job is no longer available.

Keystone Symposia

Silverthorne, CO