We have a Term Limited Temporary/special duty Administrative Staff Assistant position for the COVID-19 Vaccination Team within the Communicable Disease Epidemiology and Immunization Section (CD IMMS) at Public Health – Seattle & King County. This position will provide organizational and clerical support in a fast-paced work environment to Public Health’s COVID-19 Vaccine Program.

• Provide organizational and administrative support to Public Health’s COVID-19 Vaccine Program within the Prevention Division’s Immunizations section.
• Gather information, compile notes, and provide key updates from partner calls, webinars, and guidance documents.
• Report program updates during internal workgroup meetings
• Maintain and organize documentation on Microsoft Teams.
• Schedule meetings with internal workgroups and external partners.  Coordinate preparation of agendas, meeting notices, and meeting notes.
• Manage vaccine program email inbox, responding or assigning emails for response.
• Support recruitment, hiring, onboarding and offboarding for program staff
• Supervision of program administrative specialist 

• Experience performing a variety of complex duties of moderate difficulty, in positions which involved independent judgment and extensive knowledge of policies, procedures and responsibilities in an office setting;
• Demonstrated strong organizational skills;
• Ability to deal with ambiguity and effectively cope with change and shifting schedules; can adapt comfortably to changes in tasks and work environment;
• Learns quickly when facing new challenges and is open to change; enjoys the challenge of unfamiliar tasks; open to finding new solutions and uses good judgment and quality decision making;
• Skilled in attentive and active listening and has patience to hear out others;
• Establishes priorities and uses time management, self-direction, resources and tools to complete multiple tasks simultaneously with extreme accuracy;
• Skilled in creating, editing and proofreading professional documents with accurate grammar, spelling and formatting with high attention to detail. Articulates complex and technical messaging in email and documents;
• Provides excellent customer service skills and maintains a professional demeanor at all times. Uses tact and discretion in difficult communications;
• Understands the importance of integrity, trust and confidentiality, and accountability in the workplace;
• Demonstrated proficiency with Microsoft Office products: Word, PowerPoint, Excel, Outlook, SharePoint, and Teams
• Commitment to equity and social justice principles and practices.
• Demonstrated oral and written communication skills, including the ability to work with people of diverse backgrounds.

• Knowledge of public health terminology or demonstrated ability and experience learning other professional terminology;
• Experience with vaccine-preventable diseases and disease control measures;
• Bachelor’s degree in public health, or related field;
• Experience in creating technical documentation; and
• Experience with supervising and mentoring others 

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

(New) Covid-19 Vaccination Requirement 
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19.  If hired, you will be required to submit proof of vaccination upon hire.  People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.  Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.  Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.  

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Who May Apply
This position is open to all qualified candidates. We are currently recruiting for a full time Term Limited Temporary (TLT)/Special Duty Assignment (SDA).  

Work Schedule
The individual selected for this position will have a flexible work schedule typically between the hours 8:00 a.m. to 5:00 p.m. Monday through Friday. This position FLSA Non-Exempt and is eligible for overtime.
 
Work Location: 

The home base for this position is Chinook Building located in Downtown Seattle, Chinook Building, 401 5th Ave., Suite 1300, Seattle. This position will predominantly telecommute.   

• An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
• Responses to supplemental questions.

• The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location, and working hours.

• The selected candidate will be required to submit to a thorough background investigation.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.