Administrative Assistant

UCNJ Union College of Union County, NJ   Cranford, NJ   Full-time
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General Description
The Administrative Assistant provides comprehensive secretarial support for the coordination of clinical education laboratory instruction for programs in American Sign Language and Deaf Studies (
ASLD
), Emergency Medical Studies (
EMT
), Health Science, Health Information Technology (
HIT
), Physical Therapist Assistant (
PTA
), Paramedic (
PMD
), Practical Nursing (
PNU
), and Respiratory Care (
RSP
) in the Division of Allied Sciences at Union College. General responsibilities include assisting Program Directors creating and maintaining student records; ordering and maintaining inventories of supplies for laboratories and clinicals; providing customer service to students, faculty, staff, and clinical partners; scheduling meetings for each program, mailing, creating, and updating program documents, making copies, sending faxes, answering phones, and filing.
Characteristics, Duties, and Responsibilities
The Administrative Assistant assists the Program Director, Director of Clinical Education and other academic or laboratory staff with administrative tasks. General responsibilities include assisting with:
• providing customer service to students, faculty, and staff planning, scheduling, and coordinating meetings, conferences, and guest speakers 
• creating, maintaining, and organizing student academic, clinical, and laboratory records 
• preparation and revisions of the student handbook and clinical education manual 
• ordering and maintaining inventories of supplies for laboratories and clinicals 
• maintaining and organizing program accreditation documents 
• preparing and updating student clinical and academic materials 
• mailing, creating, and updating program documents, making copies, sending faxes, answering phones, and filing.
• distributing all student clinical affiliate documentation and reports, as needed 
• coordinating the distribution of student clinical and laboratory material. 
• the administration of graduate, clinical affiliate, and director surveys. 
• other duties as assigned 
Education Requirements
Associate Degree required
Experience
Expert knowledge of Microsoft Windows Office software applications.
Competencies and Skills Required
• Curiosity
• Quick Study
• Knowledge of general office practices and procedures.
• Strong organizational, verbal, and written communication skills.
• Ability to keep accurate records.
• Ability to prioritize and meet deadlines.
• Excellent oral and written business English communication skills.
• Ability to deal tactfully and courteously with faculty, students, staff, and general public.
• Ability to work independently without supervision.
• Ability to work simultaneously on multiple projects and with shifting priorities.
Physical Demands and Work Environment
• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel required.

This job is no longer available.

UCNJ Union College of Union County, NJ

Cranford, NJ