Essential Functions:

Coordinate:

* Coordinates/oversees daily operations of the Department
* Coordinates annual performance review
* Assists in the preparation, submitting, and receipt of EXCEL Feedback Forms
* Coordinates applicant interviews, employee health screens and New Employee Orientation (NEO) schedules as needed
* Coordinates and distributes Radiology badges
* Coordinates and invoices transcription services

Clerical:

* Answers telephone calls and responds to emails in a polite, professional manner
* Responsible for receiving and sorting all departmental mail
* Schedules appointments/meetings and maintains calendar for Director and other Department Staff members, as required
* Arranges catering services

Time & Attendance/Scheduling:

* Review, verify, edit and maintain time & attendance database (i.e. API) for Department and notifies Director of completion/pending approval
* Serves as "back-up" approver
* Prepares and submits Wage Adjustment Form as needed

Reporting/Recordkeeping:

* Accurately compiles and maintains financial, budget, staffing, and employee data/information/records for the Department
* Maintains record of all expenditures
* Maintains Departmental Scorecard
* Generates API Time & Attendance system reports as required/requested
* Assists in accurate documentation of finances in QuickBooks for Joint Venture which may include some traveling

Communication:

* Communicates effectively with staff, patients, family members, vendors and Management

Liaison:

* Serves as a liaison between Accounting and Radiology Staff regarding payroll issues

Customer Service:

* Assists staff, patients and family members with questions/concerns

Education/Training:

* Trains staff on various computer software/programs

Budget Compliance:

* Assists in the preparation, submission, and implementation of the Departmental budget
* Assesses and maintains supplies and equipment needs in a cost effective manner
* Completes purchase order requests while keeping within budgetary guidelines
* Completes banking transactions for Joint Venture as needed
* Pays invoices/bills in a timely manner

Regulatory Compliance:

* Adheres to NMHS/NMMC Policies/Procedures/Guidelines
* Complies with applicable Local/State/Federal policies/procedures/guideline/regulations/laws/statues

Requirements:

* Associate's Degree in Business Administration, Office System Technology and/or related work experience; required
* Minimum of 1 year administrative, clerical, or office experience; required
* Minimum of 2 years' office management/supervisory skills; desired
* Excellent organizational and communication (written and verbal) skills; required
* Working knowledge of computer systems and programs; required
* Proficient with all Microsoft Office based programs including Word, Excel, and Outlook; required
* Working knowledge of wireless paging systems, required
* Excellent knowledge of medical terminology; required
* Excellent interpersonal skills; required
* Effectively coordinates and organizes Department
* Organizes and prioritizes work assignments
* Must be self-motivated and convey a high degree of professionalism
* Accurately and confidentially maintain Departmental records
* Manage tasks with multiple interruptions

At North Mississippi Health Services, our mission is to "continuously improve the health of the people of our region." Our vision is to "provide the best patient and family-centered care and health services in America." We believe that fulfilling our mission and vision calls us to embrace the best people that form incredible connections to our patients and families.

We take pride in celebrating everything that makes you uniquely you - your talents, your perspectives, and your passions. At North Mississippi Health Services, we believe in connecting your passion with a purpose. When you are part of our team, you know what connected feels like.

#WhatConnectsYou