F.H. Alexander inc. is a commercial building contractor which has been producing quality new construction and building renovations in the Upstate New York area since 1991.  Project size ranges from $10,000 to $5,000,000, with up to six projects underway at any time.

We are currently looking for a full time Administrative Assistant to join our team to help with the day-to-day operations of a General Contractor. 

Position Responsibilities:

• Obtaining and coordinating the distribution of bidding project documents
• Assist with Bid Calling, Invitations to Bid and Distribution of Plans & Specs.
• Assist in the development of Project Proposals, Cost Estimates, Budgets, Timelines and Schedules.
• Processing shop drawings, RFIs, FRPs, Submittals, Change Orders and Close-out Documentation.
• Develop and maintain project files, both electronic and hard copy.
• Issuance, logging and tracking of contracts and subcontracts.
• Accurate maintenance of Subcontractor and Vendor information
• Coordinate project information between field and office.
• Learn the duties of a Project Manager in order to initiate work flow.
• General office duties, including but not limited to: answering phones, filing, copying, faxing scanning and other duties as assigned by Management.

Essential skills and experience

• Knowledge of construction and project management processes.
• Ability to read, understand and interpret technical & statistical data, construction drawings, architectural drawings & specifications and legal documents.
• Ability to multi-task, while maintain accuracy.
• Ability to communicate effectively, both orally and in writing
• Strong customer service orientation; high energy level.
• Advanced user of Microsoft Office and basic computer skills.
• Ability to establish and maintain effective relationships with a wide cross section of individuals.
• Team player with the ability to be efficient working alone.

Please send resume to Accounting@FHAlexander.com (preferred) or fax to 518-877-0580

No phone calls.