Senior Administrative Specialist

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Senior Administrative Specialist

Salary

$34,691.00 - $40,000.00 Annually

Location

Williamsburg, Virginia

Job Type

Full Time Regular

Job Number

201300186

Group

Public Affairs Group

Department

Association Services

Opening Date

09/07/2021

Closing Date

9/22/2021 5:00 PM Eastern

Job Summary

RE-POSTING
(Previous Applicants Need Not Apply)

The National Center for State Courts (NCSC) is an independent nonprofit court improvement organization headquartered in Williamsburg, Virginia. NCSC's services -- research, information services, education, consulting -- are focused on helping courts implement improvements that promote efficiency and effectiveness, while ensuring access to justice, timeliness, and procedural satisfaction.
 
The Association Services Office of NCSC is seeking to fill a vacancy responsible for providing administrative and office support services to court-related professional associations.

Duties and Responsibilities

Supervised by a designated association manager, the senior administrative specialist position provides support to assigned associations performing general administrative and clerical activities in support of the association management function.
Specific duties include but are not limited to:

  • Preparing meeting minutes,
  • Tracking meeting dates, as necessary,
  • Handling mail, email and telephone calls from association members and the public,
  • Processing conference registrations using CRM software,
  • Using meeting management/planning software to process data for conferences,
  • Providing on-site support at conferences and meetings for program set-ups, registrations, exhibitor contact and coordination,
  • Assisting with planning of social activities for conferences including soliciting contracts with venues and caterers, and scheduling and on-site execution,
  • Preparing and processing payable vouchers; reconciling online payments and invoicing members,
  • Assisting in the preparation of budgets and monthly reports; and
  • Providing staff assistance for committees,
  • Updating website content,
  • Creating post-conference feedback surveys using survey software, and
  • Other administrative duties in support as assigned.

Qualifications

To be considered applicants must possess the following qualifications:

  • A high school diploma or equivalent; or a combination of education and experience that demonstrates the ability to perform the duties of the job; An Associate degree or some    college is desirable,
  • A minimum of five years' experience providing administrative and secretarial support; experience that includes meeting planning or work in the hospitality industry considered a plus,
  • Proficiency in using PC and MS Office products,
  • Proficiency using Excel to create spreadsheets, develop budgets and manipulate data essential,
  • Basic skills using database software,
  • Basic understanding of accounting principles,
  • Knowledge of effective office practices and procedures, 
  • Ability to communicate effectively verbally and in writing with a diverse customer group,
  • A customer-focused attitude; and
  • ABILITY TO TRAVEL FREQUENTLY OVERNIGHT REQUIRED.

Additional Information

In the REFERENCE portion of your online application please list three persons who are not related to you and who have definite knowledge of your qualifications and fitness for the position to which you are applying. Do not repeat names of supervisors listed under experience.

NATIONAL CENTER FOR STATE COURTS IS AN EQUAL OPPORTUNITY/
 DISABILITY/VETERAN EMPLOYER

NCSC provides a comprehensive benefit package for Regular Full-time and Regular Part-Time employees consisting of:

  • All Purpose Leave (APL):  Paid time off for vacation, sick, and other types of personal absences.
  • Holidays:  NCSC observes ten (10)  paid holidays
  • Medical Insurance, Dental and Vision Insurance
  • Short-term & Long-term Disability coverage at no cost to the employee
  • Life & Accidental Death Insurance:  NCSC provides life insurance for employees and fully pays the premium.  Employees are covered at three times their salary for the life policy and the accidental death policy. NCSC also provides Insurance for spouses in the amount of $5,000 and $2,500 for children.
  • Retirement/Pension: NCSC contributes 9% of salary to a Money Purchase Plan Pension account for each employee (no deductions from salary)

01
Please describe your proficiency in using Microsoft Excel
  • Advanced
  • Fully Proficient
  • Working
  • Limited
02
Please describe your proficiency using Microsoft Word.
  • Advanced
  • Fully Proficient
  • Working
  • Limited
03
Do you have experience using ACGI or other association management software?
  • Yes
  • No
04
If you have experience using association management software other than ACGI, what software did you use?

Required Question

Agency
National Center for State Courts
Address
300 Newport Avenue

Williamsburg, Virginia, 23185
Phone
757-259-1860
Website
http://www.ncsc.org/jobs
NCSC Job Opportunities
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