Salary
$103,833.60 - $131,601.60 Annually

Location
Seattle, WA

Job Type
Career Service, Full Time, 40 hrs/week

Department
DNRP-Natural Resources & Parks

Job Number
2023-18415

Division
Parks

Closing
3/29/2023 11:59 PM Pacific

Summary

King County Parks and Recreation is seeking a forward-thinking, detailed oriented Contract Specialist III who will supervise the Procurement and Contracts Grants Administration and Purchasing Unit. We are seeking a meticulous and collaborative leader who is creative, has a sense of humor, and enjoys finding solutions to procurement and business challenges. This position is responsible for leading, overseeing and evaluating the work of others in the unit and ensuring consistency and compliance with established policies and procedures. This position requires expert judgement based on a firm foundation of contract experience and training and will manage a range of grant contract administration related to grant awards and contract execution and purchasing processes that supports the division's goods and services procurement needs.

This role will be involved in contracting across the division. It will research, prepare, and issue solicitation and contract documents, and be responsible for technical advisement in contracting, including developing, procuring, and negotiating contracts with internal and external stakeholders.

Whether you are working in an office or on the front lines, a career with King County Parks means enhancing the quality of life for its residents through environmental conservation efforts, equity, and health and wellness. If you have a passion for the outdoors and bettering your community, consider this opportunity! The Parks Finance Section is a vital internal support resource to the Parks Division and provides responsive, outstanding support services aligned with the core values of accountability, diversity and inclusion, stewardship, and workforce development.

Who are we?

Be a part of King County Parks! King County Parks has evolved from 150 acres in 1938 to more than 32,000 acres. Today, our system consists of more than 205 parks, 175 miles of regional trails, and 250 miles of backcountry trails. Our mission is to steward, enhance and acquire parks to inspire healthy communities. We seek to cultivate strong relationships with community partners to enhance park amenities for all King County residents to enjoy today and for generations to come. Learn more at www.kingcounty.gov/parks .

And check us out on the socials at Facebook , Twitter , Instagram and Flickr .

Job Duties

Applying equity and social justice principles in all aspects of work is a daily responsibility and foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work including, but not limited to:

• Supervise and lead a team of Contract Specialists to support the Parks Division's grant programs and collaborate with division staff and stakeholders to develop contracts that mitigate risks and ensure proper contractual guidelines are followed.
• Provide technical expertise to define procurement requirements including appropriately aligned solicitation strategies; developing scopes of work and contract documents; analysis of bid documents for conformance with solicitation requirements; value and term of contracts; reference documents; and leadership for agency input.
• Perform contract administration to track budget usage, deliverable collection, change orders, amendment management, equity and social justice initiatives, required documentation, and reporting and closeout for goods and services contracts and grant awards.
• Develop, review, and edit boilerplate documents such as solicitations, contracts, letters, forms, and manuals for inaccuracies and inconsistencies and research cited references to RCW, WAC, and/or CFR to reflect County and Division changes in procurement and contracting approaches.
• Participate in contract audits including monitoring contracting agencies' performance that may include performing site visits to ensure compliance with grant/contract requirements.
• Provide and support training efforts associated with contracting, policy/procedures, or other relevant subjects for the Division and other agency staff and stakeholders as appropriate.

Experience, Qualifications, Knowledge, Skills

Required Qualifications:

• Progressively responsible experience in contracting, including developing contracts and amendments, procuring and negotiating contracts in the public sector, and reviewing contract documents for compliance with relevant procedures, laws, and regulations.
• Knowledge and experience with contract administration and closeout, purchasing, and bidding practices.
• Excellent communication, interpersonal, and customer service skills, including the ability to work with all levels of management and staff across organizational lines and outside agencies.
• Demonstrated ability to lead a team effectively, including training and mentoring others.
• Intermediate level of technology proficiency using MS Office applications, SharePoint, and other collaborative online tools.
• Ability to identify and prioritize time sensitive matters and respond with a sense of urgency as needed, while adapting to changes in workload demands.

The Successful Candidate Will Have the Following Competencies:

• Customer focus to build strong customer relationships and deliver customer-centric solutions.
• Makes good and timely decisions that keep the organization moving forward.
• Balances stakeholders by anticipating and balancing the needs of multiple stakeholders.
• Works collaboratively with others and builds partnerships to meet shared objectives.
• Optimizes work processes by knowing the most effective and efficient processes to get things done, with focus on continuous improvement.
• Plans and prioritizes work to meet commitments and align with organizational goals.
• Communicates effectively by developing and delivering multi-mode communications that convey a clear understanding of the unique needs of the different audiences.

Preferred Qualifications:

• Ability to establish and maintain effective working relationships with diverse workgroups.
• Strong organizational skills, demonstrated ability to multitask and to produce quality products and services while under the pressure of multiple deadlines.
• Skill in analysis and research; problem-solving and conflict resolution.
• Skill in dealing effectively with groups or individuals in sensitive solutions.

Supplemental Information

Working Conditions:

• Work Location: This position is primarily teleworking and the King Street Center, 201 S. Jackson St., Seattle WA 98104.
• Work Hours: This full-time position works a 40-hour work week.
• FLSA Status: This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible.
• Union Representation: This position is not represented by a union.

Telecommuting Requirement:
The work associated with this position will be performed predominantly by telecommuting, with occasional onsite work and meetings, as influenced by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Who is Eligible:
This position is open to all qualified applicants. King County and the Parks and Recreation Division values diverse perspectives and life experience and encourages people of all backgrounds to apply.

Application and Selection Process:
Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.

• King County application
• Resume
• Responses to supplemental questions

For more information regarding this recruitment, please contact:

Delores Venters Patty Jurgens
Human Resource Analyst Human Resource Analyst- Senior
dventers@kingcounty.gov Patty.jurgens@kingcounty.gov

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year (plus 2 personal holidays)
• Generous vacation and paid sick leave
• Paid parental leave, family and medical leaves, and volunteer leave
• Flexible Spending Account
• Wellness programs
• Onsite gyms and activity centers
• Employee giving program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.