Job Description – Senior Executive Assistant ($16-18 hourly, 40 hours/week)

At Global Marine, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the variable nature of small businesses, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

• Provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

• Maintain and refine internal processes that support the executives, coordinating internal and external resources to expedite workflow

• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

• Manage professional and personal scheduling for senior executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives

• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, maintenance of filing system and contact database, and office upkeep

• Update system databases with appropriate paperwork and create listings for product inventory

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Skills and Qualifications

• Experience in administrative role reporting directly to upper management

• Superb written and verbal communication skills

• Strong time-management skills and the ability to organize and coordinate multiple projects at once

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Ability to keep company confidences

• Most often requires sitting at a desk performing clerical work, but does require occasional lifting of up to X pounds and movement around boats to take photographs

Preferred Qualifications

• Experience overseeing budgets and expenses

• Experience developing internal processes and filing systems

• Understanding of the Spanish language

Benefits and Compensation

• Starting pay $16-18, commensurate with experience

• Exposure to a thriving global market of marine sales across Latin America

• The opportunity to be part of a local, family centered business during an exciting period of growth