Facilities Project Manager

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Facilities Project Manager

Salary

$76,252.80 - $99,174.40 Annually

Location

Eugene, OR

Job Type

Full-Time Regular

Job Number

03212

Department

Central Services Department

Division

Facilities Division

Opening Date

04/18/2022

Closing Date

7/12/2023 12:00 AM Pacific

General Statement of Duties

The City of Eugene is recruiting for a Facilities Project Managers to perform a variety of administrative, managerial and fiscal duties in support of the planning, design, construction, repair and maintenance of City facilities.

THIS POSITION IS OPEN UNTIL FILLED

Applications will be reviewed weekly.

The posting will close when the position is filled.  
ONLINE APPLICATIONS ONLY 


Salary Range: $50.65 - $68.38 Hourly / $105,352.00 - $142,230.40 Annually 
Department/Division: Central Services / Facilities Management Division
Work Location: Office Located at 210 Cheshire Ave, Eugene, OR 97401 
Must reside in the state of Oregon and be able to report onsite for work as needed in Eugene, OR to meet business needs.
Schedule: Full-time, 40 hours/week 
Supervision Received and Exercised: 
  • Receives supervision from the Principal Facilities Project Manager and general technical and/or project management direction from the Senior Facilities Project Manager.
  • Exercises functional and technical supervision over professional and technical staff.
About the division:
The City of Eugene has over 2 million square feet of facilities which include community centers, fire stations, libraries, performing arts venues, parking garages, swimming pools and park structures, as well as general City office buildings. The current General Fund inventory includes 113 buildings and structures totaling 902,000 square feet, with a replacement value of over $350 million.

The mission of the Facilities Management Division is to build, maintain, operate and manage City facilities. We are a skilled team of professionals who work collaboratively to help achieve the goals of those we serve. Foremost, we are responsible and accountable stewards of the City’s facilities.

To learn more about the Facilities Management Division please click HERE.

The City of Eugene will follow all required COVID vaccinations, exceptions, and guidelines based on the essential functions of the position. 

Examples of Duties Performed - Duties may include but are not limited to the following

  • Coordinates and participates in the design of facility improvements; makes architectural and design decisions; participates in the development and implementation of Facility Management standards; evaluates and selects methods and materials to be used in construction.
  • Coordinates communication of project planning and design issues between design professionals and appropriate City staff; coordinates technical review process with appropriate City staff.
  • Directs architects, engineers, and other professional consultants to ensure conformance with established Facility Management standards, project budgets, and project schedules.
  • Participates in the development of project budgets and projects schedules; prepares documents for internal project authorization.
  • Participates in development of professional service agreements with architects, engineers, and other professional consultants; defines scope of work; negotiates fees; writes service agreements.
  • Administers multiple capital projects simultaneously; manages expenditures; authorizes contract payments; coordinates project scheduling and planning.
  • Monitors construction via regular visits to construction sites; administers project specifications to assure compliance with Facility Management standards; manages change orders.
  • Prepares and presents project work plan and project budgets to supervisor and staff; administers construction contracts; reviews and authorizes progress payments.
  • Represents the City with outside regulators, inspectors, professional consultants, public and private organizations, and to the general public.
  • Develops and distributes project related correspondence; responsible for other project related communications.
  • Formulate and produce regular status reports of projects.
  • Provides technical and/or professional consultation to other sections, divisions, or departments within the City on Facilities related issues.
  • May serve on a task team as a team leader or a source of expertise.
  • Supports and respects diversity in the workplace.
  • Performs related duties as assigned.
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Facilities Project Manager

Qualifications

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. Licenses that are listed as minimum qualifications must be held to be considered for the position.

A typical way to meet the skills and qualifications for this position would be:  

Knowledge of:

  • Principles and practices of project management and administration.
  • Facilities construction industry principles, practices and procedures.
  • Building codes and requirements.
  • General architectural, landscape architectural and engineering practices.
  • Construction materials and methods.
  • Sources and methods of public funding of capital improvements and maintenance projects.
  • Construction accounting procedures.
  • Business letter writing and report preparation.
  • Principles and procedures of record keeping.
Ability to:
  • Develop and administer construction contracts.
  • Estimate costs of improvements.
  • Coordinate the activities of staff, consultants, contractors and other outside agencies.
  • Prepare and deliver oral presentations before large groups.
  • Work independently with minimal of supervision.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.

MINIMUM REQUIREMENTS:
Other combinations of experience and education which meet the minimum qualifications will be considered.  

Experience: Three years of responsible facilities management or architecture/engineering experience.

Education/Training: Equivalent to a Bachelor's degree with major course in architecture, landscape architecture, civil engineering or a related field.

License & Certification: Professional license in architecture, landscape architecture, civil engineering, or related field desirable.

Valid Oregon driver’s license, or ability to obtain by date of hire; must pass driving records check and, if hired, maintain a driving record that meets the City’s standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355).


MUST PASS A BACKGROUND CHECK   

Supplemental Information

Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.

Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit this page.  For more information on the City of Eugene's generous benefits, visit this summary page as well as this benefits package page. 

Retirement Program: Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees’ Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%.


Eligibility List: This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.    


The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. 

  

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. 

  

The City of Eugene is committed to a Respectful Work Environment, we value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce.  Women, people with disabilities, and persons of color are strongly encouraged to apply. 


If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.

To view a summary of benefits and/or benefit premium rates click the respective link. Click here to view information about Total Worker Health.

01
The supplemental questionnaire is scored and will be used to determine if you will proceed to the next phase of the selection process. Provide detailed answers to each question. Please do not reference your resume or application in your responses. • I understand
  • Yes
  • No
02
I have three years of facilities management or architecture/engineering experience.
  • Yes
  • No
03
Please list any relevant professional licenses you possess (Architecture, Civil Engineering, etc.).
04
Explain your ability to self-manage your workload and schedule while balancing the demands of multiple tasks and projects.
05
Describe your experience and the tools, methods or systems you use to track and coordinate multiple concurrent construction projects, including schedules and budgets.
06
Describe your knowledge and experience with construction of major maintenance/capital projects.
07
Describe your experience working with design and project management software, and how you incorporate them into projects.
08
Explain your experience forming and managing project teams with owners, architects and contractors.

Required Question

Agency
City of Eugene
Address
City of Eugene, Employee Resource Center
100 W. 10th Ave. Ste. 400
Eugene, Oregon, 97401
Phone
(541) 682-5061
Website
http://agency.governmentjobs.com/eugene/default.cfm
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