This position is responsible for providing support to the Computer Science Graduate programs and to the Department Chair and the Graduate Program Directors by performing administrative and payroll functions related to the graduate programs such as appointment of graduate assistants, assistantship payroll, coordination of tuition waivers, processing applications to the programs and collecting and maintaining graduate program data.

Considerable knowledge of effective customer service and problem-resolution techniques when serving diverse customers. Working knowledge of office practices and procedures. Demonstrated effective oral and written communication skills. Ability to produce documents and monitor automated processes using PC-based collaborative tools such as the Office 365 collaboration platform to include the ability to enter and manipulate data and produce reports in spreadsheet software. Ability to utilize enterprise software to gather data and carry out payroll transactions. Considerable ability at collecting, compiling and analyzing data. Ability to manage time effectively and meet multiple competing deadlines. Demonstrated ability to prioritize work and make workflow decisions. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing high quality and accurate work. Knowledge of payroll processes, procedures, and payroll terms including payroll frequency, pay dates, and pay periods.

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Considerable experience providing administrative support in a professional office setting.

Some knowledge of relevant university and state policies and procedures. Some experience working in a higher education institution.

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Some evening and weekend work required.

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It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.

If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.