Grants Compliance Supervisor

King County Seattle, WA Full-time

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Summary

The King County Finance and Business Operations Division, Financial Management Section, has an exciting leadership opportunity for a Grants Compliance Supervisor!

This position supervises five to eight team members in the Grants Compliance unit. The team is responsible for the preparation of countywide reporting of Federal and State grants, monitoring and closeout of the County's American Rescue Plan Act (ARPA) programs, and grant compliance training and support of King County agency grant personnel as part of the Financial Management team. Our Financial Management Section produces the county's Financial Statements, supports and maintains the county's financial systems, and bills and collects accounts receivable. Financial Management

Our ideal candidate, who can establish and maintain positive relationships, is known for their leadership skills and for providing excellent service to the King County Grants Community.

Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill, and ability to:

Supervise staff. Establish priorities and work schedules; coach, motivate and evaluate job performance; recommend hiring and disciplinary actions; identify and recommend training needs and provide training.
Manage the day-to-day operation of the grant compliance team. Develop and implement operational business plans. Manage an external consultant contract and direct work as needed.
Manage the production of the King County consolidated SEFA (Schedule of Expenditures for Federal Awards) and SESFA (State Schedule of Financial Assistance.)
Support the annual State Auditor’s Office Single Audit of federal grant expenditures, to include following up on findings, management letters and exit items.
Track and report the Coronavirus Local Fiscal Recovery Fund (CLFR) spending to Treasury following the federal reporting requirements.
Provide oversight and guidance for the Countywide federal grant program efforts
Interface with multiple King County agencies regarding Federal and State grant compliance and reporting.
Track federal guidance and communicate updates to the King County grants community. Review federal grant related legislation and provide policy guidance as needed.
Work with strategic partners to address compliance issues when necessary.
Lead business process standardization using Lean/Sis Sigma methodology and technology.
Ensure outstanding customer service is provided by all staff.
Lead, develop, and create a healthy workplace culture.

Minimum Qualifications:

Experience supervising a team of more than five people in Grants Compliance functions, including leading, prioritizing, assigning work and managing strategic initiatives and policies.
Experience in managing large and complex federal grant programs and providing guidance to compliance issues.
Strong communication skills, presentation skills, ability to facilitate meetings and interact with various audience at all levels.
Skill in the application of accounting and grant management principles and practices, including the application of governmental accounting and audit techniques
Knowledge of Federal, State and local grant regulations/guidelines and laws, including 2CFR200 (Federal Uniform Guidance), BARS (Budget and Reporting System), RCW (Revised Code of Washington), and WAC (Washington Administrative Code.)
Demonstrated experience of cultivating innovation and using lean/six sigma tools to facilitate change and manage leader standard work.
Demonstrated communications skills with experience successfully communicating complex information regarding federal and state grants to diverse customers and stakeholders, and strategies to attentively listen to others.
Demonstrated experience of focusing on the customer, including gaining insight into
customer needs: identifying opportunities that would benefit the customers; building and maintain customer relationships.
Ability to work in a hybrid work environment.

We would love it if you had:

Experience and knowledge the American Rescue Plan Act Funding (Over 80 programs).
Bachelor’s degree in business, public administration, accounting, or finance.
Experience with LEAN processes and principles.
Experience with SharePoint, MS Teams, and other collaborative online tools.

Other Position Information:
This position is exempt from the provisions of the Fair Labor Standards Act and is therefore not overtime-eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday. The work associated with this position will be hybrid in-office 3 days a week and remote 2 days. Multi-day vacation restrictions are in place between July 1 and September 30 annually to support completion of the Single Audit. Flexible schedules are available based on business needs. This position is not represented by a union.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing it's part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

The Application Process:
A completed King County Application is required. The recruitment for this position is open to all qualified candidates. Applicants from this recruitment may be used to fill future opportunities in this job classification.
We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

The recruitment for this position will be continuous. First review of applications will begin September 5, 2022 and continue until the position is filled.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:
Caitlyn Prouty, Recruiter
Email: cprouty@kingcounty.gov

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

submit proof of vaccination, or
have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
Transportation program and ORCA transit pass
10 paid holidays each year (plus 2 personal holidays)
Generous vacation and paid sick leave
Paid parental leave, family and medical leaves, and volunteer leave
Flexible Spending Account
Wellness programs
Onsite gyms and activity centers
Employee giving program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs

For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?

Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
No.

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Which of the following describes your Grants Compliance and Accounting experience?

I do not have any experience.
I have some but less than two years.
I have two but less than four years.
I have four or more years.

Which of the following describes your supervision experience in numbers of staff?

I do not have any experience.
1 to 5 staff
6 to 14 staff
15 or more staff

Which of the following choices most closely describes your skill level with Microsoft Excel?

None, but willing to learn.
Very limited. I have completed training, but have not used it much.
Beginner. I am able to: create, open and save spreadsheets; cut, paste and delete cells; enter numbers; change font size, margins and paper size; print and use the print preview.
Intermediate. In addition to the beginner-level skills, I am also able to: use the insert and auto-sum function; replace text; change the format of numbers to currency, percentage, etc.; set print areas; protect cells; display charts, audit and validate data; create formulas; set up filters, link data, use statistical functions.
Advanced. In addition to the beginner and intermediate-level skills, I am also able to: create macros, perform horizontal lookups, create functions and formulas, use pivot tables, use solver, use goal seek.

I understand that this position is hybrid with an estimated three days in the office per week. I also understand that multi-day vacations are restricted between July 1 and September 30 annually to support completion of the Single Audit.

I understand that I must reside in Washington State and within a reasonable distance to the King County worksite to respond to workplace reporting requirements.

Required Question

This job is no longer available.

King County

Seattle, WA