Req#: R10806
Category(s): Administrative Support, Customer Service
Full Time / Part Time: Full-Time
Shift: First

Summary: 

Under direction of the Patient Relations & Guest Services Manager, receives and assesses requests from all major customer constituencies: patients, providers, service areas and payors. Analyzes customer requests and coordinates accurate and thorough information exchange. Provides accurate documentation following all established protocols. Collaborates with service area and acts as liaison between Baystate Health and our external customers to satisfy customer requests. Performs responsibilities within established customer service standards.

Job Responsibilities: 

1) Processes all assigned admissions and related transactions within established monthly QA thresholds for Bed Management Dashboard, SMS, On-Line Survey, and E-mail boxes as assigned (CIS Physician Order Box, PCP Changes Box, Patient Status Corrections Box, On-Line Survey box).

2) Collects demographic, insurance and clinical information necessary to appropriately place the patient.

3) Processes all calls in a Service Excellence oriented manner. Adheres to call guides and flows. Communicates in a professional, respectful and appropriate manner to all patients and/or family members as well as hospital staff.

4) Maintains call levels/call guides based on data from monthly telephone QA.
Signs in and out of correct lines assigned.

5) Recognizes and communicates problems to the right person/system.
Offers constructive ideas/suggestions for solving problems.

6) Attends required in-service/meetings. Maintains resource materials. Applies acquired skills. Adheres to policies and procedures. Accepts and encourages assessment and feedback from peers and supervisor.

7) Complete all Circle of Life responsibilities:
Receives, documents Circle of Life information
Assist in preparation of Death Certificate as needed
Arranges and assists in telephone post mortem authorization as needed
Verifies status, notifies Funeral Home or Medical Examiner and completes documentation for release of expired patients to Funeral Home or Medical Examiner

8) Complete admission functions for Wesson Women's Hospital.

9) Informational resource to facility.

Required Work Experience: 

1) Mastery of ASR III job requirements

2)  Product line Champion

3)  Exceeds productivity targets sustainable for three consecutive months

4)  Exceeds quality assurance targets sustainable for three consecutive months

5)  Participates in two or more of the following: product line mentor, completes special projects, participates on task force, QA review, liaison, schedule building

6)  Provides feedback & coaching when the opportunity presents

7)  Serves as a role model to the team

Preferred Work Experience: 

1) None Listed

Skills and Competencies: 

1) Medical Terminology Certification within one year of hire is a competency of this job.

2) Speak, read and write English clearly and concisely using correct grammar and vocabulary

3)  Successfully completed a medical terminology course or will successfully complete approved course within one year of hire

4)  Team Player, Commitment, Flexibility, Problem-solving, Communication, Service Excellence, Organizational Awareness, Learning, Personal Responsibility, and Emotional Maturity

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

Education:

GED or HiSET (Required)

Certifications:

Certified Medical Terminology – Other

Equal Employment Opportunity Employer

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