Office Coordinator- Education, FT, Days
North Mississippi Medical Center
Tupelo, MS
Full-time
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Clerical/Process Management:
- Perform general office duties and day to day administrative tasks in support of all departmental divisions and administration
- Schedule appointments, meetings and conference calls for the Director and Education Team as requested
- Attend meetings as requested to record minutes and document program content; teach assigned classes as appropriate
- Provide clerical support to the Education Team including data retrieval from PeopleSoft, API and the online learning LMS
- Coordinate assigned program logistics for a seamless process of invitations, attendance and credit accrual
- Update and maintain leadership curriculum materials, toolkits and online course materials
- Answer incoming telephone calls, assist customer or direct call to appropriate personnel; take accurate and timely messages
- Update and maintain Education Department Intranet pages as assigned; coordinate general departmental information flow
- Communicate with other departments and leadership for completion of their required training and professional development
- Accountable for maintaining departmental budget expenses; Orders and maintains departmental supplies/information (i.e.- coordinates all POs, ordering, invoicing and payments)
- Assist Director in the reconciliation of departmental general ledger and sub accounts
- Assist Director in preparing, submitting and implementing annual budget information
- Greet visitors in a professional and courteous manner
- Assist with tracking of API records verification of time cards for staff, float hours and guest program instructors
- Perform data retrieval and reporting - enter data as necessary for presentations, reports, spreadsheets, and other projects/tasks
- Complete all specialty certification requests; process for timely and accurate payment to qualified employees
- Enter assigned LMS program write-ups for timely and accurate assignment of LMS program number
- Adhere to NMHS/NMMC Policies/Procedures/Guidelines
- Comply with Local/State/Federal policies/procedures/guideline/regulations/laws/statues and all required credentialing agencies
- High School Diploma or equivalent; required/Associates Degree in Business or related field
- Minimum of 3 years' experience as Administrative Secretary/Assistant or Office Coordinator; Healthcare setting preferred
- Certified as a Notary Public in the State of Mississippi; preferred
- Must possess strong clerical and organizational skills; required
- Strong written and verbal communication; required
- Working knowledge of personal computers (PC) and Microsoft Office applications; Proficient in use of Microsoft Word, Excel, and Power Point; required
- Working knowledge of basic webpage development and maintenance; required
- Knowledgeable of regulatory and credentialing agency rules and regulations for educational record-keeping; required
- Proficient in the use of various office equipment; required
- Strong interpersonal skills; required
This job is no longer available.
North Mississippi Medical Center
Tupelo, MS