The Department of Judicial Administration (DJA) is an innovative, forward-looking agency using technology to help perform tasks better, more efficiently and reliably. DJA (also known as the Superior Court Clerk’s Office) performs a variety of services for the court, litigants and the public. DJA’s mission is to provide professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice and integrity in the process.  

DJA operates three office locations within King County (King County Courthouse, Maleng Regional Justice Center in Kent and the Youth Service Center – Juvenile Court in Seattle) in addition to our on-line applications for electronic filing and record requests. With the ease of access to file or request records the volume of financial transactions processed through the court’s trust is large, with receipts exceeding 350,000 and well in excess of $100,000,000 annually, and in excess of 154,000 accounts receivable exceeding $705,000,000.

The Accounting Supervisor oversees daily operations of the staff in the Accounting and Disbursement section and may also lead the Legal Financial Obligation Collections program. Activities in these areas include: accounting for the Superior Court trust account, disbursing funds as ordered by the court, distributing fees collected to other agencies as required by statute, and assisting with monetary collections of court ordered restitution, fees and fines. This position will be responsible for ensuring the activities performed are in compliance with relevant laws, court rules, policies and Generally Accepted Accounting Principles (GAAP). 

JOB TYPE:  This opportunity is being offered as a Term Limited Temporary (TLT) or Special Duty position. 

WHO MAY APPLY – This position is open to all qualified applicants who meet the qualifications. The Department of Judicial Administration values diverse perspectives and life experiences and encourages people of all backgrounds to apply. 

 
  Application Requirements:
  Persons interested in this recruitment should submit the following:
  ·         Completed King County online application form
  ·         Answers to the supplemental questionnaire
  ·         A current resume
  ·         A letter of interest describing how you meet or exceed the requirements for this position
   
  Please note that you can attach multiple documents to your application. Your application may be rejected as incomplete if you include relevant information only on the resume.
   
 WORK LOCATION - King County Courthouse, 516 Third Avenue, Seattle, WA 98104.

The work associated with this position may have some availability to telework. When/if working remotely employees must continue to reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  

When/if telecommuting, employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.  

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.    

 
 WORK SCHEDULE – This position is exempt from the provisions of the Fair Labor Standards Act, and therefore not eligible for overtime pay. The regular workweek is 40 hours per week, Monday through Friday, however, due to the demands of the position occasional evenings or weekend work may be required.
 
CONTACT INFORMATION:  Please direct questions about this position to David Smith at 206 477-6774. If you have questions about the recruitment process please direct those to Joy Fernandes at 206 477-0774
    

This position will supervise the work of twelve staff, which includes one accounting lead. Accounting and disbursement staff perform accounting functions such as creation and modification of ARs by court order, reconciling accounts, and disbursing funds by court order. This temporary Accounting Supervisor may also lead the Legal Financial Obligation Collections program with staff who assist with the collection of court ordered restitution, fees and fines. Primarily focusing on setting up payment plans and enforcing those payment plans. The person in this position may be required to do some or all of the duties of these staff, or have the knowledge to perform this work in addition to other duties exampled below:
   

• Perform personnel responsibilities such as: training, hiring, recommending and/or implementing disciplinary actions 
• Supervise, evaluate and document work performance; coach, counsel, monitor and motivate assigned staff 
• Determine work assignments and work schedules for supervised staff; monitor workload to remain current and avoid backlogs 
• Process payments, prepare and approve journal entries, and set up billing events for monthly invoices. 
• Monitor internal control procedures; revise and implement changes as needed 
• Recommend and participate in development, review, establishment and implementation of policies and procedures to adapt to changes, such as in the law or other King County policies. Ensure adherence to legislative, judicial and departmental regulations, and GAAP.  
• Interact professionally with staff and customers while delivering excellent customer service that is consistent with department policy. Act as a liaison with other justice agencies, public agencies and the public 
• Investigate and resolve complaints 
• Ensure division manager is fully informed of operations within the section. Prepare records and report on supervisory or section activities. Represent the section in meetings with other agencies and act on behalf of the division manager when required 
• Represent DJA to the court, attorneys, professional organizations, or other jurisdictions pertaining to finance or collection processes. 

Supervisors in DJA are expected to have competencies in the follow areas:

• Integrity and trust; quality decision making; directing others; composure; conflict management; fairness to direct reports; motivating others; approachability; confronting direct reports 

Experience in the following areas is required:

• Maintaining accurate records and accounts including the maintenance of paper documents and electronic files 
• Building effective work teams and maintaining effective working relationships 
• Working with diverse populations 

• Working in a fast paced environment with short turnaround times 
• Reconciling large amounts of data from multiple sources 
• Explaining complex issues or information in simple terms 

Solid knowledge in the following areas is required:

• Generally Accepted Accounting Principles (GAAP) and other applicable laws, regulation and policies 
• Debt collection laws, regulations and practices 
• Separation of duties and how to create adequate safeguards 
• Microsoft Excel and the creation and use of pivot tables 

Skill and ability in the following areas is required:

• Excellent oral and written communication skills 
• Ability to develop and implement business operational policies and procedures and efficiencies 

A college degree in accounting or a related field plus 2 years of experience is required. Additional years of accounting or supervisory experience may be substituted for a college degree.

Any combination of Education, Experience, Qualifications, Knowledge and Skills which provides the applicant with the desired competencies to successfully perform all duties described above will be considered.  

 
  Desired Qualifications
   The most competitive candidates will have the following additional experience:

• Experience working in a court setting 
• Knowledge of legal terminology 
• Knowledge of legal research and analysis techniques 
• Experience working with Oracle