Share Email Opening Title Program Assistant, Extended Application Close: July 7, 2023  Ministry Team Global Ministries – Cleveland   Reports To Global Relations Minister, Southern Asia and Ecumenical and Interfaith Relations Minister   FLSA Status Non-Exempt   Salary Grade 5   Full-Time/Part-Time Full-Time   Category National and Global Ministries, Cleveland, Ohio   Starting Salary $40,000-$43,000   Description GENERAL PURPOSE OF POSITION: Provide secretarial and administrative support to ensure the smooth functioning of the offices. The Program Assistant also serves as the coordinator of the Administrative Support Network and participates as part of the Administrative Support Network for communal support across the ministries as necessary.   ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:   Support for Global Relations Minister, Southern Asia Office - 50% of time   Prepare check/wire requests charging appropriate accounts and follow up on fund transmittals and ensure the receipt of the funds by the recipients through necessary correspondence. Keep track of scholarship applications, recipients, funding sources and awards, and follow up with the necessary correspondence as needed; prepare scholarship applications and reports. Keep track of project requests and funding; follow up with necessary correspondence in consultation with the Global Relations Minister; prepare summaries of the projects and reports as needed. Prepare, organize and provide the necessary documents, contact information etc., to the Global Relations Minister for meetings, particularly out-of-town meetings and partner visits. Keep computer and hard copy office files current and well organized for retrieval by the Southern Asia area office staff. Research various partner information, program, and finances, and find stories for the web. Help organize missionary budget, program budget. Maintain effective relationship and communication links within the United Church of Christ and Christian Church (Disciples of Christ) and with Missionaries and overseas partners. Prepare WOC, Genesis Grant, and other grant applications and reports.   Support for the Ecumenical and Interfaith Relations MInister – 50% Maintain Excel database of disbursements, income and balances for Ecumenical Relations budget, including delegate expenses and quarterly contributions (approximately $200,000 through annual budget and $150,000 in designated funds) and provide monthly Excel report for all accounts; Prepare check requests and reimbursements for delegates to ecumenical meetings; Process quarterly and annual ecumenical contributions; Assist in preparations for General Synod including arrangements for the Ecumenical and Interfaith Dinner and the display booth in the exhibit hall; Process registrations and all related arrangement for General Synod Ecumenical delegates; Create, modify and maintain constituency database for Ecumenical and Conference committees, commissions, dialogue teams, and volunteers. Support for All Offices Open, sort and prioritize regular mail and emails; screen visitors and telephone calls; provide general information regarding the work of the office. Respond to emails and other letters on own initiative when appropriate and/or as requested by supervisor. Keep track of donations and other funds coming in and going out, and maintain electronic bookkeeping with appropriate software program (e.g. Excel, Quick-books); provide up-to-date information to the supervisor when needed. Assist in the preparation of reports, meeting dockets, agendas, minutes, correspondence etc., researching information basic to them. Greet and escort missionaries, global partners, ecumenical and interfaith partners and other guests during visits to Cleveland, assisting as necessary and appropriate; assist in the arrangements for related meetings and events as needed. Maintain up-to-date contact information and mailing list of partners, ecumenical and interfaith, missionaries and others as appropriate, using electronic database. Maintain financial reporting in Concur. Maintain and order supplies or resources as needed. Make travel arrangements as required. Assume other duties as assigned.   Position Requirements MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position.   High School Diploma or equivalent and a minimum of 3-5 years of secretarial experience; knowledge of standard office procedures. Knowledge and experience in electronic communications, including database management and websites; Experience with Excel, File Maker Pro or other database and spreadsheet applications desirable; minimum typing speed of 55 w.p.m. with accuracy. Excellent written and oral English language skills. Ability to work independently and as part of a team. Positive attitude and demonstrated skills to work with people of diverse backgrounds, cultures and levels of education in a sensitive, tactful and diplomatic manner. Ability to organize and prioritize workload, use good judgment and discretion in sharing information; ability to maintain confidentiality concerning sensitive personnel matters. Knowledge of the region and of a major language of the region is desirable, as is knowledge of the United Church of Christ and/or the Christian Church (Disciples of Christ).   This position is Cleveland-based and not eligible for deployment.  Regular attendance will be required in the office at least two days/week. Protecting the health and safety of our employees is a top priority. COVID-19 vaccination is required for employment and proof of record will be requested during the onboarding process.   This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility.   It is expected that the persons who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.   Comprehensive Benefits Package Employer paid health, dental, pension, life insurance and disability   Application Deadline July 7, 2023   About the Organization The United Church of Christ Our faith is 2000 years old. Our thinking is not. We believe in God's Continuing Testament. We believe in Extravagant Welcome We believe the church's mission is to Change Lives   EOE Statement The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.   This position is currently not accepting applications. To search for an open position, please go to http://UCC.appone.com

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