Center for the EnvironmentJob Description

Job Summary

Coordinate institutional response to COVID-19, including crafting operational policies, procedures, and protocols in collaboration with various campus stakeholders and problem-solving time-sensitive and critical issues to ensure effective and efficient execution. In this role you will serve as a key liaison and collaborator to the various offices charged with aspects of COVID Response.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Project Manager for CIRT (COVID-19 Incident Response Team) (50%)

Develop plans; manage assignment of tasks, accountable parties, due dates and task accountabilities.

Support policy development, writing policy documents and ensuring the policies are up to date and clearly written and communicated in clear and clean language.

Provide ongoing monitoring and updating on work of peer institutions protocols for benchmarking in this area.

Maintain the internal data dashboard.

Monitor local, state and federal data and policy changes, provides updates to dashboard, CIRT, CG as needed.

Continuously check on and improve processes, implementing best practices for streamlining the work.

Coordinate CIRT Stakeholders Meetings (20%)

Develop agendas for key meetings, covering operational topics, information sharing across departments, sharing progress on initiatives.

Organize meetings and materials.

Communication Management (20%)

Develop agendas for key meetings, covering operational topics, information sharing across departments, sharing progress on initiatives.

Organize meetings and materials

Other (10%)

Constant monitoring of CDC and Department of Health guidelines and briefings. Translate these learnings into the college’s compliance and procedures.

Diligently remain abreast of developments related to COVID and higher education.

Collaborate across campus with other stakeholders such as Campus Life, HR, ITS, Health Services, Campus Safety, etc.

Other duties as assigned.

Other Functions

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor's Degree or equivalent, plus three to five years’ experience in project management within an academic environment.

Experience providing support for campus COVID-19 operational planning.

Proven strong communication skills.

Experience working with individuals from diverse backgrounds.

Preferred Qualifications

Experience in interpreting concepts and clearly presenting back in PowerPoint or report format

Knowledgeable in relevant office software.

Data savvy and able to analyze, interpret and report back key themes and make recommendations.

Ready and able to take the initiative, originate action and be responsible for the consequences of the decisions made.

Communicates challenges and influences a variety of stakeholders effectively.

Adapts and works effectively with a variety of situations, individuals or groups.

Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically.

Additional Information

For the care and safety of our community, Smith College requires that all employees be vaccinated as a condition of employment and as such, the incumbent will be required to be immunized against COVID-19 on or before their first day of employment. Proof of vaccination status will be required. Individuals may seek medical or religious exemption with HR, but must do so prior to their arrival.

Review of applications will begin

Compensation Grade:

Position Type:

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.  A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.