Administrative Assistant for Supply Chain Management
Upstate University Hospital
Syracuse, NY
Full-time
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Administrative Assistant for Supply Chain Management
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Job no: 72386
Department: Materials Management Admin
Employer: State of New York
Payroll Title: TH Staff Assistant 1, NSSL2
Bargaining Unit: UUP (State University Professional Services Unit)
Salary: Commensurate with experience
Work type: Full-time
Location: Syracuse
Categories: Administrative, Secretarial & Clerical
| Job Summary: | This position will support Supply Chain Management (SCM) in the areas of HR coordination for open positions, temp positions, off site recruitment vacancies, job fairs, and schedule interviews. Prepare HR documents, other letters and documents as needed. Will develop, implement, and manage an onboarding program for SCM new hires. Calendaring for Supply Chain Management departments including the Associate Administrator. May assist in all aspects of the bid process to include ad placement documentation/specifications, memos, notice of award; draft correspondence for Purchase Associates; review/edit purchase requisitions. Track upcoming service renewals in contract management system and send out notifications to end users. Make entries into Lawson, SUNY and the NYS accounting systems. Reconcile invoices with Accounts Payable and vendors. Use Citibank procurement card for purchases, where appropriate; logging, tracking and reconciling expenditures. Will accurately process speed purchase orders in accordance with department specification; answer phones; serve as the system administrator for SYMPLR vendor management; ProfTech office supplies; track staff time-off for Hospital Purchasing and Supply Chain Administration; prepare letters and documents as needed; meeting minutes; prepare travel documents for staff; prepare and track department requisitions; Assist Purchase Associates in various aspects of procurement processing as needed. The position will serve as the main scheduler, support person for the Associate Administrator for Support Services and associated departments as necessary. |
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| Minimum Qualifications: |
Bachelors Degree and one (1) year relevant experience or Associates degree and three (3) years relevant experience required. Excellent written/oral communication, interpersonal, and proficiency in Microsoft Office required. |
| Preferred Qualifications: |
Relevant experience in an administrative support role or hospital and/or State setting preferred. |
| Work Days: |
M-F 8:00AM - 4:30PM |
| Message to Applicants: | |
| Recruitment Office: | Human Resources |
| Executive Order: | Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov. |
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
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Applications close:
Upstate University Hospital
Syracuse, NY