Payroll Manager Job Description

Required: Bachelor’s degree in a related field with five (5) years of professional experience directly related to the standard duties as outlined

FLSA Status: Non-Exempt

Level: 8

Salary: $20.71 - $23.49 per hour DOE

Background

Southeast New Mexico College formerly New Mexico State University Carlsbad was formed by House Bill 212 in April 2021. HB212 made Southeast New Mexico College an Independent College accredited by Higher Learning Commission. SENMC is a diverse and community-centered institution dedicated to excellence and student success through transformative discovery.

Purpose and Scope

Under limited supervision, manages and coordinates the operations and activities of payroll. Controls preparation and disbursement of payroll for the campus payroll function. Oversees the maintenance of related tax and other payroll records. Ensures the accurate and timely payment of wages/salaries to employees. Prepares payroll input to computerized payroll systems. Answers payroll-related questions from employees and supervisors. Prepares payroll advices for governmental reporting/compliance to be paid by accounts payable. Processes advices for state and federal payments, along with payments to benefits. Must maintain records on vacation, sick leave, and FMLA leave.

Duties and Responsibilities:

During the transition, period payroll is outsourced to ADP however the payroll manager will be responsible for reviewing reports on every payroll to ensure that all employees are accurately paid. The payroll manager is responsible for entering all new employees into the ADP system and ensuring that all faculty teaching assignments are entered each semester. The payroll manager will assist with the setup and implementation of the ERP system (Anthology) as it is designed. 

The Payroll Manager reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure; researches, analyzes and resolves very difficult, complex and/or technical problems or questions presented by other workers, faculty, staff, students or outside agency representatives using knowledge of common problems and of entire payroll function; and recommends and participates in the development of new procedures and policies related to payroll operations utilizing knowledge of college, state and federal policies and regulations. The Payroll Manager also compiles financial, tax and payroll reports for both internal and external purposes; acts as liaison with staff, faculty, administrators and students in answering questions, providing alternatives and facilitating decision making; and prepares correspondence of a technical nature pertaining to payroll issues. The Payroll Manager coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions; and compiles and analyzes payroll data, makes recommendations and determinations and prepares related reports. This position processes and calculates a variety of payroll actions including wage garnishments, incentive pay, benefits withholding, and overtime hours. The Payroll Manager prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, tax deductions, benefit deductions, DOL- Bureau of Statistics Reports, Educational Retirement Reports, 941 Reports, Workers' Compensation Billing Reports) for management and processes remittances to appropriate agencies for funds withheld from paychecks including benefits and payroll taxes. The Payroll Manager receives and audits timesheets and payroll records ensuring compliance with SENMC policies, procedures, regulations, and appropriate employee contracts. The Payroll Manager prepares and balances payroll reports, as well as maintains payroll files and records related to the payroll system and general accounting functions and maintains various ledgers, registers, and journals according to established account classifications. The Payroll Manager is responsible for processing bi-weekly transfer of payroll data to the bank for automatic payroll deposits, and processing all leave and inputs in the payroll program (ADP/Anthology). Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities