General Description
Performs input and analytical work necessary for accurate completion of transactions involving the processing of vendor invoices for timely payment. Coordinates the accounts payable invoice flow from the receipt of incoming mail to the invoice filing system. Oversees the electronic vouchering system and is responsible for final review and approval of payment requests. Supports payroll, audit and general accounting functions, as needed. 
Characteristics, Duties, and Responsibilities
· Manages and schedules workflows to ensure timely payment to vendors
· Manages receipt and distribution of college invoices
· Researches and resolves discrepancies with vendor invoices and vendor payments
· Matches invoices to purchase order to verify price, quantity and description of goods/services. Ensures invoices have proper approval for payment before entering invoices into Colleague system
· Processes payments for all payroll related vouchers – union dues, garnishments, benefit services, etc.
· Reviews all checks prior to release to vendor, ensuring accurate and timely payment. Provides checks with invoice backup for final review. Upon independent review, mails checks and files copies both electronically and in vendor folders
· Liaison with purchasing resolving purchase order related issues
· Assists the Director of Financial Operations with policies and procedure related to the accounts payable function
· Works closely with receiving department to resolve discrepancies
· Suggest efficiencies and potential savings with future needs of the College in mind
· Responsible for the filing system within accounts payable
· Assist Payroll department on an as needed basis with input, audit, filing and other miscellaneous duties
· Provides support for external and internal audits of the College
· Performs general accounting duties on an as needed basis
· Performs all duties as assigned by supervisor or his/her designee
Education Requirements
·         Bachelor’s Degree in Business, Accounting, or Finance or Highschool degree with significant relative work experience

 
Experience
· Three (3) years’ experience in Accounts Payable.
· Minimum two (2) years vendor contact experience in a computerized environment.
· Understand 2 and 3-way purchase order match.
Competencies and Skills Required
· Must have excellent MS Office skills and experience to include Outlook, Word, and Excel.
· Knowledge of accounting procedures as applicable to the General Ledger.
· Ability to communicate effectively orally and in writing.
· Deals well with pressure, able to prioritize, organize, and take ownership of processes.
· Ability to work with minimal supervision with professional office protocol.
· Proactive self-starter who demonstrates innovation and initiative.
Physical Demands and Work Environment
· This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
· Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
· No or very limited exposure to physical risk.
· Some travel may be required.