Health Care for the Homeless Network (HCHN) contracts with 17+ community-based agencies to provide medical, mental health, substance use disorder, and case management services to vulnerable homeless individuals and families in Seattle and King County. Services are provided in shelters, day centers, on the street, and in other locations where homeless people congregate. HCHN also operates the Mobile Medical Program, with 3 field-based teams providing health care to people experiencing homelessness.  We are looking for the Mobile Medical Program Administrative Lead, an Administrative Specialist III position, to join our dynamic team.

This position is responsible for administrative support for the Mobile Medical Program which consists of field-based medical teams. This position will report to the Mobile Medical Operations Manager.
 

• Provide support for Lead Physician and Mobile Medical Program Managers with scheduling meetings, taking notes at meetings, and other needs.
• Maintain staff schedule and calendars and update staff tracker on Teams.
• Order and purchase supplies for the Mobile Medical Program, using a King County P-card (training available); reconcile and process supply order payments.
• Maintain routine inventory of medical supplies and maintaining two separate storage areas in the Chinook building; also replenish program supplies from central Public Health warehouse.
• Process employee’s reimbursement and mileage reimbursement for team members for approved local travel.
• Organize harm reduction supplies and work with Public Health Reserve Corp volunteers in making harm reduction kits.
• Organize and maintain the program’s SharePoint page, Microsoft Team site, and shared email accounts.
• Act as custodian for cash incentives and perform quarterly reconciliations according to County procedures.
• Schedule team meetings for each of the mobile teams, taking minutes at meetings and do follow-up as requested.
• Respond to public inquiries and other internal and external customers with program-specific resources and information, consulting staff as needed.
• Request parking permits from the local authority for the Mobile Medical Vans.
• Assist Program Managers with on-boarding new staff.
• Provide back-up coverage to HCHN Team Administrative Lead as needed.

• Demonstrated strong organizational skills;  Skill in coordinating work assignments with and between staff members.
• Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with high accuracy;  
• Provide excellent customer service skills, maintain a professional demeanor at all times, and use tact and discretion in difficult communications; 
• Editing and proofreading skills.
• Knowledge of general office policies, principles, and practices.
• Knowledge of basic accounting procedures and mathematics.
• Demonstrated ability to work effectively with diverse individuals, teams, committees, and organizations serving vulnerable populations such as homeless shelters and housing agencies, health care agencies, and mental health and substance use disorder service agencies.
• Demonstrated ability in tracking multiple ongoing and one-time projects, including prioritizing work load and adapting to changes in work load.
• Demonstrated ability to work independently and as a member of a team.
• A deep commitment to equity and social justice
• Demonstrated proficiency in Microsoft Word, Outlook and Excel.  
• Ability to lift and carry 25 pounds.
• Ability to travel to locations around Seattle & King County for occasional meetings.

• Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.

• Experience working with King County's Oracle EBS Financial System
• Experience with purchasing and inventory duties
• Knowledge of public health practices and terminology; 
• Experience with documentation filing systems and records retention; 
• Experience managing Microsoft Teams and/or SharePoint platforms;  

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

• submit proof of vaccination, or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

• NEOGOV/Government Jobs on-line or paper application
• Cover letter which details how you meet or exceed the qualifications
• Supplemental Questions 

• The selected candidate will be required to pass a thorough background investigation.
• This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.