PURCHASING COORDINATOR

OVERVIEW

Join a vibrant and energized group of highly trained professionals who are dedicated to making a positive difference in all communities within Snohomish County. We pride ourselves on the level of dedication our teams bring to the table and we want you to be a part of it!

Snohomish County 911 is seeking a candidate to fill a full time Purchasing Coordinator position. This position is term limited and expected to last not more than two (2) years, but may be evaluated at a later time to become a permanent position. As the Purchasing Coordinator, you possess technical and clerical skills to perform procurement of supplies, materials, equipment and services. The work includes obtaining quotes and completing purchases within established limits and guideline, creating purchase orders and assisting with the development of specifications for and the purchase of specific items, and publishing and administering request for proposals (RFP) processes. You will be an important member of our team that helps ensure our ability to continue providing this vital public safety service to our communities.

KEY JOB RESPONSIBILITIES

• Prepare and issue Requests for Proposals, Requests for Qualifications, and formal sealed bids for a range of supplies and services, including public works improvements, construction projects, architectural services, engineering services and other professional services and contracts.
• Acts as the lead during the bidding process and assist in the writing of specifications, identifying sources, contacting potential bidders, fielding questions during the bidding phase and evaluating proposals.
• Evaluate bids and proposals and recommend award according to established guidelines; participate in negotiations of pricing and terms.
• Receive, examine and process requests into purchase orders; follow-up and expedite delivery of purchase orders.
• Perform market research to better understand market conditions and appropriate pricing for site work and site-related rents and other fees.
• Assure agency compliance with applicable state and federal purchasing and contracting laws, codes, guidelines, policies and procedures, legal advice and generally accepted public practices related to securing goods and services.
• Originate and finalize competitive solicitation documents; prepare and finalize contracts for long-term agreements; prepare invitations for bids, proposals, quotes, or other documents.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, purchasing or related field AND five (5) years-experience with procurement and contract administration work involving the preparation of specifications, proposals and cost analyses.
• Experience with a purchasing role in a government agency.
• Certified Purchasing Manager or Certified Public Purchasing Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) or related certification.
• Strong negotiation skills.
• Advanced communication skills including written and verbal communications.
• Ability to adjust to changing priorities and handle multiple tasks simultaneously with attention to detail.
• Ability to read, interpret and apply policies, laws and regulations related to procurement.

PAY AND BENEFITS

• Excellent medical, dental and vision benefits
• Generous Paid-time-off and paid holidays
• Retirement & Deferred Compensation Match
• Starting Salary $64,056 - $71,171 annually, DOQ

TO APPLY

Please review the full job description and our Selection Standards on our website at www.sno911.org.
Please email a copy of your resume, Selection Standards Acknowledgement Form (found here: Selection-Standards-Acknowledgement-Form-SC911.pdf (sno911.org)) and responses to the below requested information to careers@sno911.org. Please ensure the Selection Standards form is sent as a PDF attachment and not a photo in the body of the email.

1. Please describe your experience with the procurement and acquisition of equipment and supplies and verifying contract compliance.
2. Please describe your experience with market research regarding pricing of supplies and services.
3. Please describe your experience with a purchasing role in a government agency.
4. Do you understand that this position is term limited and expected to last not more than two years?

SUPPLEMENTAL INFORMATION

Electronic application form instructions will be sent to qualified applicants after review of resumes, Selection Standards Acknowledgement Forms, and supplemental responses. You do not need to send an application form at this time.

A resume will not substitute for the “work experience” section of the application or vice versa.

Applications with blank fields, or supplemental question responses with comments such as “see attachments” may be considered incomplete.

This position is open until filled. The first review for qualified submissions will take place on January 6, 2021. Only applicants possessing the stated qualifications, education and experience will be considered for the position and invited to an interview.

SNOHOMISH COUNTY 911 is an Equal Opportunity Employer.