Seattle & King County Public Health is seeking a uniquely qualified person with both accounting and contracts experience to serve as a contract administrator within the fiscal and administrative unit of Office of the Director and Administrative Services Division.  This position is responsible for supporting our various contract and accounts payable work within the unit.  The Contract Administrator will be responsible for work contributing to the production and execution of contracts, reporting, and accounts payable in accordance with federal, state, county and department requirements.

The ideal candidate will have strong analytical skills, experience with Oracle EBS, extensive experience using Microsoft Excel and other reporting software for revenue and expenditure monitoring, with a keen attention to detail.

COMMITMENT TO EQUITY AND SOCIAL JUSTICE
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 To learn more, please visit http://www.kingcounty.gov/equity.    

Contract Administration

• Support assigned programs within the Administrative Services Division by responding/researching fiscal inquiries related to payables and receivables contracts and research/respond to invoicing issues.
• Administer contracts to include reviewing scopes of work and establishing/reviewing contract exhibits and other required documents, setting up contracts in the online contract management system (Agiloft), monitoring and reporting on progress, and maintaining files.
• Conduct detailed review of invoices, route to program staff for approval, follow up with questioned costs, enter invoices into online procurement system for payment, track receipt of payments, and troubleshoot problems with payments.
• Review, track, and archive documentation necessary for audits. This includes invoices for payment by King County Accounts Payable.
• Ensure accurate and timely data entry into Agiloft, iProcurement and iExpense and act as subject matter expert for these systems.
• Act as liaison with the Contracts, Procurement and Real Estate Services (CPRES) section.
• Create and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures and processes. Ensure that programs understand and use internal controls when engaging in grant procurement or planning.
• Support programs in submitting progress reports, financial status reports and invoices to grant funders.
• Make correcting accounting entries as necessary for proper allocation of expenditures.
• Complete all relevant department year-end fiscal tasks including expenditure accruals and fiscal adjustments.
• Work with program managers and contractors to ensure they understand terms and conditions of their contracts, including financial management of grant funds and reporting requirements.
• Provide technical assistance to contractors to ensure timely and accurate invoicing and financial tracking.
• Coordinate between accounts payable and contracts unit.

• Assist with project procurement and other administrative duties as they arise.
• Assist with gift card procurement and tracking.
• Process improvement: innovate and improve administrative processes for better financial stewardship of public funds, and increased value in direct services to the residents of King County.
• Other duties as assigned.

• Demonstrated knowledge and a minimum of 2 years contract experience to include but not limited to overall contract management (compiling/creating exhibits, compliance, monitoring and reporting).
• Demonstrated knowledge and a minimum of 2 years accounting experience at a minimum the demonstrated ability to processing accounts payable transaction. Experience in gathering, analyzing, and presenting data using Microsoft Excel (applicant should be at least an intermediate user of excel).
• Knowledge and demonstrated ability using online procurement and financial management systems.
• Knowledge and demonstrated ability applying generally accepted accounting principles (GAAP).
• Strong written and verbal communication skills. 
• Ability to build respectful and productive relationships with internal colleagues and external clients; establish and maintain effective working relationships and offer high level of customer service to all stakeholders.
• Ability to use knowledge, skills, techniques and systems to define, visualize, measure, control, report and improve processes with the goal to meet customer requirements.

• Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
• Experience with Oracle-based financial and reporting systems.
• Experience with electronic contract administration systems.
• At least two years of experience managing the fiscal and contractual aspects of a federal or state grant/contract.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

• submit proof of vaccination, or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

• Job Application
• Responses to the supplemental questions

• Copy and paste one or more documents into the text resume section of the application.
• Attach multiple documents/files in the resume attachment section.

• The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location and working hours.

• The selected candidate will be required to pass a thorough background investigation.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
  

The primary work location of this position is in King County - Chinook Building, 401 5th Ave., Seattle, WA 98104.