Reports to: Director of Programs and Services
Supervises: N/A
Job Function: Organize, coordinate, schedule and perform office functions for the school serve as secretary to
the Administrative Team and coordinate communications between administrators, parents, students and the
general public; train and provide work direction to clerical volunteers and others as assigned.
Duties and Responsibilities:
 Organize, coordinate, schedule and perform a wide variety of clerical and other office functions
and activities related to the administration of diverse programs and operations at the school;
prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet
established time lines.
 Serve as secretary and provide administrative assistance to the Administrative team; make,
schedule and arrange appointments, meetings and conferences; independently compose letters,
memoranda and bulletins as directed; take and transcribe dictation as required.
 Coordinate the front office, acting as receptionist, and contact and references source for staff,
students, parents and the public; perform public relations and communications services for the
Administrative team.
 Provide information over the phone or in personal contacts with parents, students or school
personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and
maintain the school calendar of events.
 Train and provide work direction to clerical personnel, students and others as assigned
 Type from rough drafts or verbal instructions a variety of materials such as master schedules,
letters, memorandums, requisitions, lists, bulletins, reports and statistical data.
 Initiate office and general school supply purchase orders; receive, store and distribute supplies
and office materials; maintain materials and equipment inventory; maintain department
purchase orders.
 Perform a wide variety of problem-solving tasks in support of certified, classified and
management personnel.
 Operate a variety of office machines such as desktops, various software apps, copiers,
calculator and computer equipment.
 Utilize a laminator machine for forms, certificates, passes, slips and a variety of other items.
 Perform First Aid and provide students medication according to established guidelines and
procedures.
 Perform other duties as assigned.
 Maintain regular attendance.

KNOWLEDGE OF:
 Bi-lingual Spanish (a plus but not a requirement)
 School office terminology, practices and procedures.
 Basic computer skills, social media, emails
 Financial and statistical record-keeping techniques.
 Receptionist and telephone techniques and etiquette.
 Letter and report writing skills.
 Health and safety regulations.
 Correct English usage, grammar, spelling, punctuation and vocabulary.
 Oral and written communication skills.
 Interpersonal skills using tact, patience and courtesy.
ABILITY TO:
 Perform office, secretarial and clerical work to assist the Administrative Team with a variety of
administrative tasks.
 Learn, interpret, apply and explain school policies, rules and objectives.
 Understand and perform duties within scope of authority.
 Establish and implement revised office procedures as needed and according to established
guidelines.
 Understand and interpret rules and written direction and apply to specific situations.
 Compose correspondence independently.
 Perform duties effectively with many demands on time and constant interruptions.
 Establish and maintain effective working relationships with others.
 Operate a variety of office machines including computer equipment.
 Meet schedules and time lines.
 Plan and organize work.
 Train and provide work direction to others.
 Maintain records and prepare reports.
 Work confidentially with discretion.
 Add, subtract, multiply and divide quickly and accurately.
 Communicate effectively both orally and in writing.
 Understand and follow oral and written directions.
 Work independently with little direction.
Education and Experience
High school diploma or G.E.D. Certificate and three years of varied and increasingly responsible clerical
or secretarial experience.