Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As an Administrative Specialist III, you will: 

• Deliver day-to-day administrative support to the Project Controls, Management & Performance unit which includes the Project Control Office and the Project Management Office.
• Provide exceptional customer service to internal and external stakeholders which may include contractors, consultants, and other King County Divisions and Departments.
• Be self-directed and work independently to prioritize work assignments and ensure tasks are completed timely and efficiently.
• Think creatively to solve problems when procedures are not yet established and bring forward new ideas and deliverables to create standard work or contribute to established standard works.
• Secure approvals via DocuSign (consistent with Division sub-delegation), log and track vendor payments (both project- and non-project specific) and procurement deadlines, including Contract Purchase Agreements (CPAs), using existing standardized contract files in accordance with King County Records Management best practices.
• Maintain organized, accurate, and accessible records and filing systems, including sensitive and complex records, correspondence, and related documents. Filing systems include digital and physical documents.
• Act as a timekeeper using PeopleSoft for the Project Controls, Management & Performance unit, and review timesheet and payroll documents for compliance with contract specifications along with state and federal reporting requirements.
• Responsible for creating requisitions together with tracking approvals within Oracle EBS to ensure vendor payments are made timely and consistent with contract terms as applicable; use a County purchasing card and requisition on behalf of the PCMP unit and the Division, as necessary.  
• Create, maintain, update, enter and retrieve data related to each groups’ work functions by utilizing MS Word, Outlook, Teams, Access, SharePoint, PowerPoint, ?Excel, Airtable programs and specialized database systems including forms, graphics, and templates (i.e., Oracle EBS, Aurigo Masterworks (Capital Management Reporting System) or similar such software).
• Compose, draft, type, proofread and edit documents, contracts, and/or various correspondence to ensure these conform to the appropriate use of the English language, King County Editorial Style Guide, and internal established procedures.
• Maintain group calendar, schedule meetings, take notes, prepare and distribute meeting minutes, track and log trainings, create and maintain distribution lists and provide support with necessary equipment.
• Support the Capital Delivery Board Committee meetings by taking notes, assisting in meeting set-up, and other technical support as required.
• Coordinate travel and training request arrangements for the Project Controls, Management & Performance unit (e.g. submit travel requests to leadership and purchase accommodations) and maintain travel and training logs.
• Perform other duties as assigned.

The most competitive candidates will have demonstrated experience with increasingly responsible office or administrative support experience with a group or team of professional or technical staff, or a combination of education and/or experience that clearly demonstrates the ability to successfully perform the duties of the position.

Competitive candidates will also have:

This recruitment will be used to create an eligibility pool for future temporary or career service Administrative Specialist III positions. Pools may be active up to 12 months at the discretion of the hiring authority. 

Application & Selection Process

An online employment application and a cover letter describing your interest in and qualifications for this position are required.

Applicants will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in testing and one or more interviews.

The primary location of this position is in the King Street Center (201 S. Jackson St., Seattle, WA)

During the mandatory telecommute order, work will be done remotely, but the assignment may include on-site visits to Metro facilities. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite.

Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.  

Work Schedule

The work week is 40 hours, Monday through Friday. This position is subject to the provisions of the Fair Labor Standards Act, and therefore is eligible for overtime pay if scheduled.

This position is represented by Technical Employees Association (TEA). 

Job Code/Grade 

421417/49

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact:

Aimee Higbee, ahigbee@kingcounty.gov

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way, and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.