Purchase Assistant
Upstate University Hospital
Syracuse, NY
Full-time
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Job no: 69121
Department: Hospital Purchasing
Employer: State of New York
Payroll Title: TH Staff Assistant 2, NSSL1
Bargaining Unit: UUP (State University Professional Services Unit)
Salary: Commensurate with Qualifications
Work type: Full-time
Location: Syracuse
Categories: Management & Professional
| Job Summary: | Will be responsible for assisting all aspects of the procurement process to include processing of requisitions to create purchase orders for services, capital equipment, medical-surgical supplies, printing and other miscellaneous items. Processing will include obtaining quotes, verification of vendor information, entering orders into Lawson and or NYS accounting system, obtaining compliance documentation, as required by the NYS office of the State Comptroller, from vendors, all in a timely and efficient manner. Will be responsible for assisting in all aspects of the bid process to include ad placement documentation/specifications, memos, notice of award; draft correspondence for Purchase Associates; review/edit purchase requisitions. Track upcoming service renewals in contract management system and send out notifications to end users. Make entries into Lawson, SUNY and the NYS accounting systems. Reconcile invoices with Accounts Payable and vendors. Use Citibank procurement card for purchases, where appropriate; logging, tracking and reconciling expenditures. The Assistant must stay current with all New York State procurement rules and regulations. Other duties as assigned by Hospital Purchasing Director or direct supervisor. |
|---|---|
| Minimum Qualifications: | Associates degree and two years relevant experience or equivalent combination of education and experience required. Excellent written/oral communication, interpersonal, and proficiency in Microsoft Office required. |
| Preferred Qualifications: |
Familiarity with contract language preferred. Relevant experience in a customer service role or hospital and/or State setting preferred. |
| Work Days: |
Monday - Friday 8am - 4:30pm |
| Message to Applicants: | |
| Recruitment Office: | Human Resources |
| Executive Order: | Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov. |
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
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Upstate University Hospital
Syracuse, NY