Salary
$92,352.00 - $117,624.00 Annually

Location
Seattle, WA

Job Type
Career Service, Full Time, 40 hrs/week

Department
DPH - Public Health

Job Number
2023SD18467

Division
Prevention

Closing
4/5/2023 11:59 PM Pacific

Summary

Public Health - Seattle & King County is currently recruiting for a Career Service Business and Finance Officer III (BFO III) to support the HIV/STI/HCV Section. This position reports to the Section's Health Services Administrator. The work is led by the senior BFO III and is responsible for performing and managing multiple functions. It's the right role for you if you enjoy.

• Building relationships across King County departments, throughout the Health Department and within your team;
• Solving problems;
• Managing your own workload while being an integral part of a team;
• Translating for non-financial audiences the results from financial or business analyses that may influence and guide management or policy decisions and;
• Supporting passionate people performing meaningful work.

If you are a self-directed, high-energy individual who excels at time management, then this opportunity may be a good fit for you.

The purpose of this position is to co-lead the budgetary, financial, and procurement aspects of the HIV/STI/HCV Program. The program is responsible for HIV prevention and care planning and services, sexual health clinical services, surveillance, education, HCV prevention, syringe services programs and community contract coordination.

Primary responsibilities include grant billings, budget monitoring, grants management, procurement, expense approval, and oversight of an annual $28 million budget.
The position will interact regularly with program leadership, external funders, the lead Business and Finance Officer, the management team, the Finance Manager for Prevention Division Administration, Payroll, King County's Finance and Business Operations Division (FBOD), Public Health's Central Finance Team and Public Health's Contracts Specialists.

Please note: this position is being reposted due to a website interruption that occurred over the weekend. The new close date is Wednesday, April 5th and 11:59 pm. If you have already applied to this position, your application is still under consideration and you do not need to reapply.

Commitment to Equity and Social Justice:
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/equity

Job Duties

• Develop strategic plans for implementing budgets and programs.
• Participate in Section's racial equity and social justice work and provide leadership in applying anti-racist principles to budgeting, finance, and contracting work of the program
• Research and determine financial impacts related to changes in personnel, grant funding, grant requirements and new regulations
• Produce ad-hoc reports which may require research, compilation, and interpretation of financial data
• Manage grants for the Section by completing and updating application budgets, monitoring all expenses and revenue through the grant cycle, preparing monthly billings and closeouts, ensuring that grant deliverables are completed, maintaining audit file(s) to demonstrate compliance with all grant requirements and communicating with State/Federal/Local/Private funders
• Determine grant and non-grant account coding for labor and non-labor expenditures in order to segregate costs by funder and comply with audit requirements
• Act as point of contact for Prevention Division inquiries related to overhead charges, forecasting, biannual budget development, labor expenditures and grant application plans
• Complete fiscal adjustments or interfund transfers to correct coding errors, overbudget situations and award clean-up for year-end processing. Working collaboratively with various program leads, support the development of contract exhibits and execution of agreements including the development of competitive requests for applications (RFAs), budgets, invoice templates and scopes of work
• Enter new contracts and amendments (receivables, payables, data agreements, letters of agreement, vendor/subrecipient contracts and no money contracts) into department's contracting system, "Agiloft"
• Provide technical assistance to program staff and subcontractors in financial matters including allowable costs
• Provide guidance to program staff about contract monitoring, procurement, and invoicing in alignment with Division, Department and County guidelines
• Act as Section point of contact for all federal & state audits
• Ensure that program maintains compliance with all relevant federal, state, county and city laws, regulations, and circulars by monitoring activity and helping to interpret policies and procedures so staff understand the rules and requirements related to audit and internal control compliance
• Manage year-end processes including revenue and expenditures accruals
• Lead administrative/fiscal staff work including reviewing backup documentation and approving expenses for items procured, providing guidance on allowability of costs and availability of budget, and helping to triage work among admin/fiscal staff
• Perform other duties as assigned

Experience, Qualifications, Knowledge, Skills

Required Qualifications:

• Four (4) or more years of experience or training (or an equivalent combination of experience and education) in fiscal management that included expense monitoring, procurement, local government budgeting and federal grants management
• Experience analyzing data from a large financial management system such as Oracle E-Business Suite (EBS) and presenting the findings in a way that non-fiscal audiences will understand
• Knowledge and experience with grants management including compliance, implementing internal controls monitoring, billing and reporting. This includes demonstrated knowledge and familiarity with Uniform Guidance 2 CFR 200, the Uniform Administrative requirements, cost principles and audit requirements for federal awards
• General accounting and/or payables experience that includes processing invoices, cash management and gift incentives.
• A high degree of proficiency with Microsoft Excel (including formulas, pivot tables), MS Office 365 and other web-enabled tools including Teams and SharePoint.
• The ability to work independently with a high level of attention to detail and with strong time management skills in the face of conflicting and rapidly changing priorities
• The ability to build effective working relationships with diverse stakeholders representing a variety of cultures and backgrounds including but not limited to Section Management, other Section finance leads, the department's Central Finance Staff and external partners including funders, community members and community organizations

Desired Qualifications:

• Experience developing and reviewing contract exhibits including budgets, invoice templates, cost price analyses, letters of agreement and scopes of work
• Experience providing consultation and technical assistance to external grantees unfamiliar with federal award requirements
• Strong customer service focus
• The ability to listen to and problem solve with colleagues to provide best fit solutions
• Strong written and verbal communication skills
• History of exercising sound professional judgment in maintaining confidentiality and anticipating the consequences of sharing information
• Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with accuracy

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Application Process:
The following items are required to be considered for this vacancy:

• An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
• Responses to supplemental questions.
• Resume

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

• The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location, and working hours.

Necessary Special Requirements:

• The selected candidate will be required to submit to a thorough background investigation.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.

Work Schedule:
The individual selected for this position will have a work schedule typically between the hours 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is not eligible for overtime.

Work Location:
This position will predominantly telecommute with at least one day per week in office. The home base is the Chinook Building located in downtown Seattle at 401 5th Ave., Suite 1250.

Telecommuting:
The work associated with this position will be performed predominantly through teleworking with reporting to the office location once a week or more. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Union Affiliation:
This position is not represented by a labor union.

Overtime Eligibility:
This position is not subject to the Fair Labor Standards Act and is not overtime eligible.

Contacts:
If you have questions regarding the recruitment process, please contact Sarah Dunkinson, sdunkinson@kingcounty.gov .

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year (plus 2 personal holidays)
• Generous vacation and paid sick leave
• Paid parental leave, family and medical leaves, and volunteer leave
• Flexible Spending Account
• Wellness programs
• Onsite gyms and activity centers
• Employee giving program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.