Administrative Assistant II
Upstate University Hospital
Syracuse, NY
Full-time
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Administrative Assistant II
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Job no: 62067
Department: Alumni Office (Medical)
Employer: Research Foundation
Payroll Title: Administrative Assistant II, N07
Bargaining Unit: N/A
Salary: Commensurate with Qualifications
Work type: Full-time
Location: Syracuse
Categories: Administrative, Secretarial & Clerical
| Job Summary: | Provides general administrative support to the Office including: perform reception duties, greet alumni and students, answer phones and respond to a variety of inquiries from alumni, students and the Upstate community. Order supplies and maintain office equipment contracts; open and distribute mail, assist with fundraiser mailings, and schedule meetings. Coordinate communication with board members, attend board meetings and record minutes. Attend and assist with alumni events. Specific responsibilities include: Scholarship support: Under general direction, monitor and audit all named scholarships on an annual basis; Prepare on-line scholarship application process for students and maintain tracking system of students and applications; Organize applications for Student Financial Services and the Scholarship Committee for the selection of scholarship recipients; Manage all correspondence to students and donors regarding scholarship selections. Student Reimbursement support: Coordinate program by updating applications, review submitted applications and ensure all requirements are met before handing off to Executive Director for approval. Maintain tracking system of program. Website support: Maintain website by keeping content and design current. Create new web pages as required. Coordinate all on-line submissions, including scholarship applications, student reimbursement requests, registrations for events, etc. |
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| Minimum Qualifications: |
Four years of secretarial/administrative experience or equivalent combination of education and experience required. Excellent communication skills, working knowledge of Microsoft office and ability to work with multiple constituents required. |
| Preferred Qualifications: |
Previous experience in Raiser's Edge and website design preferred. |
| Work Days: |
Monday-Friday, Days; Some weekends/evenings required. |
| Message to Applicants: | |
| Recruitment Office: | Human Resources |
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.
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Upstate University Hospital
Syracuse, NY