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About Westfield State University:
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.
Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.
Job Description:
Campus Title: Coordinator of Intramural Sports & Head Field Hockey Coach
State Job Title: Staff Assistant
Department: Athletics
Job Code: HA5600
FLSA Status: Exempt
Funding: 7115-0100
Bargaining Unit: APA
Job Type: Full Time, Permanent
Timeframe: 43 weeks
Shift: Monday-Friday, 10:00a.m.-6:00p.m.
Regular Days Off: Saturday and Sunday (Some nights and weekends required)
Supervision Received: Reports to the Director of Athletics.
Supervision Exercised: Will supervise student employees within the area of recreation, intramural and club athletics. May supervise personnel within the department of athletics. Will supervise Parenzo Gymnasium. Will supervise assistant coaches for the field hockey program.
Salary: $40,000-$43,000 (To commensurate with education and experience)
General Statement of Duties: The Staff Assistant will assist the Director of Athletics in directing, coordinating, and developing athletic programs in the general areas of recreation and intramural sports. The Staff Assistant will aid in the preparation and implementation of the applicable athletics budgets and will represent the University at Intramural, Recreational and Club meetings. Specifically, the Staff Assistant will coordinate and develop all recreational intramural activities for the Department of Athletics. The Staff Assistant will also serve as the head coach of the intercollegiate field hockey team and perform all duties associated with the program including but not limited to; recruiting, teaching, coaching and fundraising.
Duties and Responsibilities:
Duties include but not limited to:
Essential:
- Will perform all duties as the Head Coach of the Field Hockey Program. This includes but is not limited to recruiting, scouting, practice planning, strategy and teaching, organizing a training program, budget management, fundraising, scheduling, academic oversight, team supervision, hiring and supervising assistant coaches all while following departmental, conference, and NCAA rules and regulations.
- Will organize, implement and direct the total Intramural-Recreation Program for all university students and staff.
- Is responsible for recruitment, training and supervision of Intramural office, program and activity personnel, including but not limited to supervisors and officials for sports and activities.
- Will operate the Intramural/Recreation Program with the given yearly budget and be responsible for weekly payrolls as outlined by University policy and other receipts dealing with and/or generated by the program.
- Will offer a yearly program that is varied and has both indoor and outdoor activities from September through May.
- Will organize and supervise the Intramural office and implement office hours conducive for students and staff needs and information.
- Will follow and implement prescribed University rules and regulations, which may concern Intramural Athletics and which may affect NCAA eligibility, and that of Westfield State University.
- May be scheduled to work home game management at various events and contests for the department.
- Will supervise and oversee facility use of Parenzo Gymnasium and other University facilities as utilized by Intramural and Club Sports.
- Will prepare annual budgets and reports for the program including yearly accurate records of all activities and questionnaires.
- Will organize and oversee student Intramural Board, which assists in overseeing the program and involved with policy and behavior decisions.
Additional duties may include:
- Provides a monthly report to the Athletics Director consisting of data relative to intramurals & recreation.
- Represents the University at regional and national meetings.
- Recruitment, selection and orientation of professional staff.
- May assist the Athletic Director with off-season programs.
- May arrange maintenance and preparation of athletic fields.
- May work with other staff members of Athletics and/or Student Services in conjunction with department and/or divisional projects such as the implementation of an e-sports program.
- Will perform any duties assigned by the Athletics Director within in the area of professional competence.
- Will adhere to the professional guidelines and standards as set forth by NIRSA and ACPA organizations.
Requirements:
Required Qualifications
- Bachelor's Degree required (master's Degree preferred) in Athletics Administration and/or a related field.
- Demonstrated experience with coaching at the intercollegiate level.
- Demonstrated successful experience in student-athlete recruitment within a college setting.
- Demonstrated knowledge and experience of/with the NCAA and/or affiliated athletic organizations (i.e. MASCAC).
- Demonstrated experience and ability to work with staff, coaches, faculty, alumni and the community.
- Knowledge of computers and able to learn College Admin. Format
- Outstanding communication skills, especially oral.
Additional Information:
Salary:
For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.
State job specifications for this position may be found at the department of higher education website: http://www.mass.edu/foremployees/classificationspecs/classspecs-pers.asp
Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.
Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.
Application Instructions:
An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
- Resume
- Cover Letter
- Contact information for three references *
- Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.
NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.
Covid-19 Requirements:
As a condition of employment, you will be required to complete an initial series of COVID vaccination (2 doses of Pfizer/Moderna or 1 dose of J&J) prior to coming to campus. Initial booster doses are strongly encouraged for everyone who is eligible. New employees will be required to provide proof of vaccination to Human Resources prior to onboarding. Employees who require a medical or religious exemption should email Tatyana Horne, Associate Director of Employee Benefits, Recognition & Transitions, at thorne@westfield.ma.edu.
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