County Payroll Manager

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County Payroll Manager

Salary

$114,290.69 - $138,939.58 Annually

Location

Santa Rosa, CA

Job Type

Full-Time

Job Number

22/01-0438-O

Department

Auditor – Controller – Treasurer – Tax Collector' Office (AUD)

Opening Date

01/10/2022

Closing Date

1/27/2022 11:59 PM Pacific

Bargaining Unit

50

Position Information

Are you an experienced Payroll Manager? 
Join the County of Sonoma as the County Payroll Manager! 

Starting salary up to $64.80/hour* ($135,245 year) plus a cash allowance of approximately $600/month*
 
The County Payroll Manager oversees the accurate and timely processing of payroll for the County's approximately 4500 active employees and is responsible for the direct supervision of a few management level staff, as well as the overall management of a team of eleven.  As the County Payroll Manager, you will also oversee compliance of all applicable federal and state taxation and labor laws related to the payment of wages. Additional responsibilities include:

  • Collaborating with other Agency partners to ensure correct interpretation, application and implementation of policies and compensation
  • Advising County departmental staff on application of multiple Memorandum of Understandings (MOUs) and one Salary Resolution, which guide salary and benefits of County employees
  • Working collaboratively with Human Resources partners in the creation, explanation, and implementation of salary and benefits
  • Managing and preparing major financial reports, budgets, and accounting operations
The next County Payroll Manager will bring a passion for implementing process and system improvements to better serve the County and its employees. The ideal candidate will also possess:

  • Expertise with Microsoft Office applications (with a focus on Microsoft Excel) 
  • Significant experience with and in-depth knowledge of payroll software's, including direct experience with High Line ePersonality and Kronos timekeeping systems used by the County 
  • Experience managing complex budgets, accounting processes, and financial reports
  • Ability to build strong working relationships with a wide variety of stakeholders
  • Experience with wage and hour laws related to governmental agencies
  • Excellent interpersonal and communication skills with the ability to collaborate with the public, governing bodies, and multiple local, State, and Federal agencies
  • Ability to organize and prioritize tasks short-term and long-term projects while balancing competing and challenging priorities
  • Experience leading and managing staff including hiring, training, goal-setting, and employee development
  • A Certified Public Accounting (CPA), Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP), is highly desired but not required

The Department

The Auditor-Controller-Treasurer-Tax Collector's (ACTTC) office provides a broad range of quality accounting, financial reporting, auditing, collection, financing, and investing services to County Departments, agencies, districts, and the public. Their mission is to provide reliable and relevant financial services in an efficient, ethical, and effective manner to the citizens of Sonoma County while promoting fiscal responsibility and accountability. The Office is comprised of nine divisions, which are overseen by an executive management team that includes the Auditor-Controller-Treasurer-Tax Collector and three Assistant Auditor-Controllers. The ACTTC is staffed by 108 full-time employees and has an annual budget of approximately $167 million. 


What We Offer

When you join the County of Sonoma, you become part of a challenging and rewarding work environment where you gain the satisfaction of knowing you're working to better your community. Through experience and the support of management, Accountants gain the skills and abilities needed to advance their career. You can also look forward to excellent benefits* including:

  • An annual Staff Development/Wellness Benefit allowance up to $1700 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • Significant portion of health care premiums paid by the County and access to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Retirement fully integrated with Social Security
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the County of Sonoma Salary Resolution (SalRes). 

The ACTTC office is currently recruiting to fill a County Payroll Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service Title for this position is Accounting Manager, Auditor Controller. 

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Minimum Qualifications

Education: Any combination of training and education which would provide the opportunity to acquire the knowledge and abilities listed. Normally, either possession of a college degree in accounting, finance or business administration, with at least 21 semester units or 28 quarter units of Accounting, including Principles of Accounting, Intermediate Accounting, Advanced Accounting, Governmental Accounting, Cost Accounting, Auditing and Business Law or possession of a Certified Public Accountant Certificate would provide such opportunity. 

Experience: Any combination of work experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, four years of increasingly responsible professional level experience in governmental accounting, with at least one year at a supervisory level, would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
 

Knowledge, Skills, and Abilities

Thorough knowledge of:  the principles, theories, practices and procedures used in governmental accounting, auditing, cost and budget systems; the laws, ordinances and regulations influencing County and District fiscal operations. 
 
Considerable knowledge of:  modern management theories and practices. 
 
Working knowledge of:  electronic data processing equipment and use of accounting methods and procedures associated with the use of such equipment. 
 
Ability to:  interpret complex laws, mandates and regulations and apply them to a variety of accounting and audit systems; plan, organize, direct and manage the work of the Department's Accounting Division or Department/Entity Accounting Division; analyze data and draw logical conclusions; evaluate, develop and install complex accounting systems and procedures; establish and maintain cooperative work relationships with Departmental staff, other County staff, staff of other governmental agencies and the general public; prepare comprehensive, clear and concise accounting, statistical, cost and administrative reports; present accounting and fiscal programs to a variety of groups and individuals.

Selection Procedure & Some Helpful Tips When Applying

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

IMPORTANT INFORMATION: As the largest employer in Sonoma County, the Board of Supervisors has adopted a vaccination and testing policy to help mitigate transmission of COVID-19. All County employees will be required to either have documented proof of full COVID-19 vaccination on file or consent to weekly COVID-19 testing.

HOW TO APPLY
Applications are accepted online at: www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: JT
HR Technician: RR

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: MANAGEMENT*
 
These are some of the excellent benefits the County offers:
 
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
 
Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution.
 
Cash Allowance: In addition to monthly salary, a cash allowance of approximately $600 per month.
 
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.
 
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
 
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
 
Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution. For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900.

*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

01
How did you first learn about this opportunity?
  • American Institute of Certified Public Accountants (AICPA)
  • Association of Bay Area Governments (ABAG)
  • California Certified Public Accountants (CalCPA)
  • California State Association of Counties (CSAC)
  • CalJobs
  • CareerBuilder
  • Careers in Government
  • College or University
  • Craigslist
  • DiversityJobs
  • Employee of Sonoma County
  • Facebook
  • Glassdoor
  • GovernmentJobs.com
  • Hispanic Chamber of Commerce of Sonoma County
  • Indeed
  • iHireAccounting
  • Job Fair
  • La Voz
  • Latino Service Providers
  • LinkedIn
  • Los Cien
  • Minority Organization or Group
  • Monster
  • Press Democrat
  • sonoma-county.org/www.yourpath2sonomacounty.org
  • Sonoma County Human Resources Office
  • Sonoma County Job Line
  • StartHere!
  • Twitter
  • Veterans Services Office
  • Women's Organization or Group
  • Workplace Diversity
  • ZipRecruiter
  • Other Internet Site
  • Other Publication
02
Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available. Check all that apply.
  • I would also like to be considered for future part-time positions
  • I would also like to be considered for future extra-help positions
  • I am only interested in full-time positions
03
This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions, and your level of proficiency.
  • Yes, I have basic (conversational) English/Spanish bilingual skills
  • Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual skills
  • No, I do not have English/Spanish bilingual skills, and/or I do not wish to be considered for a bilingual position
04
For this question, and all subsequent questions, please provide sufficient information to allow for a thorough evaluation of your qualifications. Responses to supplemental questions will be scored using specific criteria and may be reviewed by hiring managers.

Please describe how your education, training, and experience in accounting, finance, or business administration meet the minimum qualifications for this position. Highlight your payroll managerial experience or other closely related experience in a private or public sector organization.
  • For education, include your degree(s), certifications, the names of related courses completed, and the number of units earned.
  • For training, include your professional certifications and licenses (including current status), along with any related professional training
  • For work experience, include job titles, employers' names, employment dates, and a description of your primary duties for each relevant position.
05
Please describe your experience interpreting policies, MOU's, and/or related laws and taxation codes. Detail a challenging situation that required you to interpret policies, MOUs, labor laws, state and/or federal taxation codes, or other regulatory requirements and specify the nature of the situation, who was involved, the challenges you faced, your course of action, and the outcome.
06
Please describe you experience managing complex budgets, accounting processes, and financial reports. Provide an example of a complex budget, accounting, and/or financial report you have worked on and include the purpose, your role, the tools used to complete the project, and intended audience.
07
Please describe your experience supervising and/or managing staff. Be sure to include the number and type of staff (e.g. clerical, professional, technical) you supervised and/or managed, and your role and related responsibilities, including:
  • Hiring/recruiting
  • Training/development
  • Performance management
  • Discipline

Required Question

Agency
County of Sonoma (CA)
Address
575 Administration Drive, Suite 116B

Santa Rosa, California, 95403
Phone
(707) 565-2331
Website
http://www.yourpath2sonomacounty.org
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