Join our team! The Finance and Business Operations Division (FBOD) is looking for an Administrative Specialist 3.  This position will function as part of a team in the Business Development and Contract Compliance (BDCC)  team mostly working with the Small Contractors and Suppliers (SCS) group and will collaborate regularly with community organizations and contractors.

Our ideal candidate is customer service driven, a quick and versatile learner with excellent listening and communication skills and high attention to detail.  They will have pride in their work and identify their success through the success of the entire team.

FBOD's mission is to provide timely, efficient and accurate accounting, procurement, treasury, payroll, benefits and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values of: Respect, Teamwork, Results and Innovation.

Scope of Job Duties: To be considered for these opportunities, you must at a minimum, demonstrate knowledge, skill and ability to:
 

• Provide support for SCS certification and clean-up of SCS database, including sending notifications to expired SCS firms that renewal is needed; monitoring response (or lack of response) from SCS firms in excel spreadsheet and answer questions; and close firms who do not recertify;
• Review incoming certification and recertification applications and notify applicants of any required information or documents; assign complete applications to evaluator for review; process approved applications;
• Be the administrative and technical "go to" person in processing high volumes of complex documents in a fast-paced environment;
• Provide outstanding customer service and communicate effectively to our diverse internal and external customers on the phone, via email and in person;
• Be proficient in researching financial and contract records and electronic databases, Excel workbooks and electronic databases to manage data; ability to use advanced Word functions;
• Support and contribute to our passion for continuous process improvements.

• Are excited to take initiative to complete tasks and who can hold themselves accountable for producing timely, high quality work product under tight deadlines, while maintaining composure;
• Is an organizational guru with strong attention to detail;
• Have advanced skills in Microsoft Word, Excel, Access, Outlook, and SharePoint;
• Enjoy working collaboratively in a team environment;
• Will exhibit strong customer service skills, and the willingness to troubleshoot problems as they arise;
• Can prioritize work to manage multiple time sensitive projects and meet quick deadlines;
• Are great team members!  We want you to work collaboratively to build relationships with a variety of work-groups, including your peers, consultants and contractors;

• Have the ability to use and be creative with Adobe Acrobat;
• Are familiar with automated payment/procurement system such as Oracle;
• Are able to think differently and challenge yourself to improve processes.