Sonoma Water Grant and Budget Analyst



Sonoma Water Grant and Budget Analyst

Salary

$75,011.09 - $91,186.27 Annually

Location

Santa Rosa, CA

Job Type

Full-Time

Job Number

22/05-0826-OWA

Department

Sonoma County Water Agency (WTR)

Opening Date

05/12/2022

Closing Date

6/2/2022 11:59 PM Pacific

Bargaining Unit

50

Position Information

Bring your grant and budget management experience to the Sonoma County Water Agency (Sonoma Water) and become a Grant and Budget Analyst
A cash allowance of approximately $600/month will be added to the starting pay*

At Sonoma Water, the Grant and Budget Analyst plays an important role in assisting the Agency with managing a robust grants program and is directly responsible for a variety of fiscal responsibilities related to grants administration. The Grant and Budget Analyst drafts, monitors, and tracks new and ongoing grant project budgets; analyzes related financial information; and develops financial reports and backup documentation to be submitted to funding agencies. Additional responsibilities include:

  • Reviewing grant invoices/reports prepared by accounting staff
  • Setting up financial rules applicable to specific grant or loan programs in the Enterprise Financial System (EFS)
  • Collaborating with internal and external personnel to gather necessary documentation and meet deadlines required by granting agencies
  • Presenting at various Boards for which Sonoma Water is the fiscal agent
The ideal candidate will bring a desire to learn and help improve processes, a collaborative mindset to work on project teams, and possess:

  • Significant Excel and EFS experience in order to efficiently work with large amounts of data and create complex reports
  • The ability to work independently and as a collaborative member of a high functioning program support team
  • Knowledge of State and Federal grant claiming and reporting processes
  • Experience analyzing and interpreting the requirements of grants and loan documents, funding agreements, and related government specifications
  • The ability to actively listen, communicate well with others, adjust to work load changes, and work under pressure to meet multiple, competing deadlines
About Sonoma Water

Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood control channels and provides sanitation services. Employing approximately 230 employees, Sonoma Water consists of five divisions including Engineering and Resource Planning, Environmental Resources and Public Affairs, Water/Wastewater Operations, Maintenance, and Administrative Services. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water use efficiency and fishery restoration programs.
 
Employees of Sonoma Water are employees of a special district and are not subject to the provisions of the Civil Service Ordinance of the County of Sonoma. The formal title for this position is Department Analyst.
 
The Benefits

Working at Sonoma Water offers the ability to be a part of a challenging and rewarding work environment and the satisfaction of knowing you're working to better our communities. You can also look forward to a competitive total compensation package* including:  
  
  • County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits directory.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. 

Minimum Qualifications

Education: Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.

Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Working knowledge of: principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.

Knowledge of: operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.

Ability to: plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.

Selection Procedure & Some Helpful Tips When Applying

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

HOW TO APPLY

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: AK
HR Technician: CG

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: MANAGEMENT*
 
These are some of the excellent benefits the County offers:
 
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
 
Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution.
 
Cash AllowanceIn addition to monthly salary, a cash allowance of approximately $600 per month.
 
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.
 
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
 
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
 
Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution. For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900.

*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

01
How did you first learn about this opportunity?
  • AccountingJobsToday.com
  • AllAnalystJobs.com
  • Association of Bay Area Governments (ABAG)
  • BankJobs.com
  • CalJobs
  • Careers in Government
  • College or University
  • Craigslist
  • DiversityJobs
  • Employee of Sonoma County
  • Facebook
  • Glassdoor
  • Google Jobs
  • GovernmentJobs.com
  • Hispanic Chamber of Commerce of Sonoma County
  • Idealist.org
  • iHireAccounting.com
  • iHireBanking.com
  • iHireFinance.com
  • Indeed
  • Instagram
  • Job Fair
  • JobsInAccounting.org
  • JobsInBanking.com
  • JobsInFinance.org
  • La Voz
  • Latino Service Providers
  • LinkedIn
  • Los Cien
  • Minority Organization or Group
  • MortgageConsultantJobs.org
  • PayrollJobs.org
  • Press Democrat
  • sonoma-county.org/www.yourpath2sonomacounty.org
  • Sonoma County Human Resources Office
  • Sonoma County Job Line
  • Start Here!
  • Twitter
  • Veterans Services Office
  • Women's Organization or Group
  • Workplace Diversity
  • Other Internet Site
  • Other Publication
02
Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available. Check all that apply.
  • I would also like to be considered for future part-time positions
  • I would also like to be considered for future extra-help positions
  • I am only interested in full-time positions
03
This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions, and your level of proficiency.
  • Yes, I have basic (conversational) English/Spanish bilingual skills
  • Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual skills
  • No, I do not have English/Spanish bilingual skills, and/or I do not wish to be considered for a bilingual position
04
For this question and all subsequent questions, provide sufficient information to allow for a thorough evaluation of your qualifications.

Please describe your qualifying education and work experience, and include your relevant:
  • Certifications, coursework, and/or degree(s) specifically in the areas of public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology, or closely related fields
  • Experience working in an accounting, human resources, budgetary analysis, or general administration staff position. For each position listed, include your job title, employer's name, dates of employment (mm/yy to mm/yy), and a description of your primary responsibilities
05
Please describe your professional experience conducting research, analyzing data, and preparing written reports and recommendations. Highlight experience related to supporting grant processes and/or financial reporting.
06
Please provide details regarding your experience supporting grant budgetary processes. Detail a specific grant you worked on and include your responsibilities, size of the grant budget, and tools/software applications used.

Required Question

Agency
County of Sonoma (CA)
Address
575 Administration Drive, Suite 116B

Santa Rosa, California, 95403
Phone
(707) 565-2331