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Program Coordinator

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Job Announcement

Position Information

Position Title Program Coordinator
Campus Elizabeth
Department Center for Economic & Workforce Development
Full-time, Part-time, Adjunct Part Time
Exempt or Non-Exempt Non-Exempt
Regular,Temporary, or Grant Grant
General Description
Assume the responsibility for the realization of the goals of educational/training program awarded to CEWD.  In conjunction with appropriate Center staff, recruit staff, schedule, organize, coordinate and evaluate the overall activities of the assigned programs.  Assist with the development of educational/training programs, orient instructors and staff, schedule ongoing professional development activities. Monitor student participation and progress. Provide funders with appropriate information and reports.
Characteristics, Duties, and Responsibilities
  • Set program educational standards and goals and establish the policies and procedures required to achieve them.
  • Assume all additional assignments that contribute to the welfare of the Center as required by the Director.
  • Implement all programmatic operations and fiscal oversight.
  • Conduct evaluations of student services staff to assure the implementation of program requirements.
  • Coordinate the activities of all FT and PT staff assigned to the program and advise staff on Program structure and activities to support program objectives.
  • Coordinate Referral Process with the Director and the Union County Department of Social Services to meet contractual obligations.
  • Compile and submit all required program information to Center-MIS staff.
  • Conduct weekly team meetings in order to identify and address problems as they arise.  Report serious problems to the Director.
  • Schedule all on and off campus activities.
  • In conjunction with staff, monitor student attendance, punctuality, barrier reduction and needed support services. Participate in individual student conferences as necessary.
  • Assist in making recommendations resulting from diagnostic activities. Interview and place new students; implement the scheduling and orientation of new students.
  • Supervise, assist and evaluate assigned staff to assure adherence to the contract requirements.
  • Prepare monthly reports on staffing, recruitment, student progress, placement, CWEP participation and program completion.
  • Comply with all Center personnel, purchasing and budgeting procedures.
  • Liaison with funders regarding program monitoring and program reports. Prepare program reports using the funder data bases. Collect reports in order to prepare cumulative reports and narrative using the funder data bases.
  • Attend all required meetings.
  • Coordinate student job search activities with Job Development staff
  • Maintain on-going liaison with Center staff having responsibilities that impact on program activities.
  • Prepares reports and studies containing findings and recommendations for the review, information, and assistance of Director.
  • At all times exercise professionalism and confidentiality with staff and students.
  • Performs additional duties as assigned.

 
Education Requirements
Bachelor’s degree required. 
Experience
Minimum requirement of 3 years’ management experience with local, state or federal programs.
 
Proposal writing experience is required. 
 
Familiarity with occupational education needs and goals helpful.
Competencies and Skills Required
  • Interpersonal, organization and communication skills required.
  • Proficiency with MS office products including Excel and Access and web page development and maintenance.
  • Analytical and problem-solving skills.
  • Excellent customer service, oral and written communication skills, including ability to communicate effectively with a diverse external community and a diverse campus community.
  • Valid driver’s license and access to an automobile. 
  • Must possess strong interpersonal skills to interact tactfully and courteously with students, the general public, faculty, and other staff members.
  • Must be a “quick study” in order to quickly grasp knowledge of policies and procedures relating to every aspect of student services that a prospective or current student may utilize.
  • Analytical and problem-solving skills.
  • Ability to take required initiative to solve problems.
  • Ability to collaborate with others.
  • Commitment to student service and a diverse population.
  • Ability to multi-task in a busy environment.
  • Ability to meet deadlines.
  • Ability to remain discreet with student and staff information.
  • Flexibility of schedule. Ability and willingness to travel to other campuses, CEWD satellites and/or other satellites assigned as needed.
Physical Demands and Work Environment
·         This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
 
·         Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
 
·         No or very limited exposure to physical risk.
 
·         Some travel required.
Salary
Additional Information
Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. 
 
Union County College is an EEO/AAP Employer/Protected Veteran/Disabled 
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Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. 
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We offer a comprehensive benefits package for full-time faculty and staff which includes twenty medical plans to choose from including PPO, HMO and HD plans offered by BC/BS and Aetna, three dental plans including two PPOs and one DMO offered by Delta Dental of NJ, and a pension plan with seven investment carriers. We also offer twenty vacation days, ten paid holidays, and a ten week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at Union County College, and tuition reimbursement for an approved degree program at an accredited college or university.
Terms of Employment
Part-Time grant funded position. Hours not to exceed 25 per week.  Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required.  Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college.  Mandatory overtime is required throughout the year, especially at peak times.  Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.
Posting Detail Information

Open Date 10/08/2021
Close Date
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting on UCC.edu
    • Internal Job Posting (Paper Posting)
    • Personal Referral
    • Agency Referral
    • Print Advertisement/Publication (IE: Sunday Star Ledger)
    • Linked-in
    • Facebook
    • NJ.com
    • HigherEdJobs.com
    • HERC.org
    • Other Website Not Listed
    • Other Source Not Listed
  2. * If you heard of this employment opportunity from another web site or another source not listed in question number one, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field.

    (Open Ended Question)

  3. * If you heard of this employment opportunity from a print advertisement/publication, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put “N/A” in the answer field.

    (Open Ended Question)

  4. * Describe a situation when you tried to solve a problem with ideas and methods that had not been tried before. What was the result?

    (Open Ended Question)

  5. * Describe a specific instance, in a group situation, where you made your views known about an issue important to yourself. What was the issue, and why was it crucial?

    (Open Ended Question)

  6. * How do you decide which tasks take priority when organizing a complete project?

    (Open Ended Question)

  7. * Do you have a valid New Jersey Drivers License?
    • Yes
    • No
  8. * Effective September 1, 2011, the “New Jersey First Act” contains new residency requirements for most public officers and employees. Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law. Are you currently a resident of the State of New Jersey?
    • Yes
    • No

Optional & Required Documents

Required Documents
  1. Resume/CV
  2. Cover Letter
  3. Unofficial Transcripts (official due upon hire)
Optional Documents