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Job Description

Job Summary

Directs and maintains accountability for complex, multi-faceted programs. Provides administrative support for a Director level position ["D" job code] through the appropriate use of software and/or other tools. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management's absence.

Essential Functions

• Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.
• Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility.
• Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Maintains schedule/daily calendar for Director/staff members/rooms/equipment, as appropriate, making independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed. Exhibits initiative and knowledge to assure operations carry on in the usual manner in management’s absence.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
• Independently maintains accountability for completion of assigned projects.

Qualifications

• Required Associate's Degree or equivalent business, office administration, secretarial science, or related field
• Preferred Bachelor's Degree related field

• 3 years of relevant experience Secretarial or administrative support Required

Primary Location

SITE - Spectrum Health Butterworth Hospital - 100 Michigan St - Grand Rapids

Department Name

Security Support Service

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. to 4 p.m.

Days Worked

Monday - Friday

Weekend Frequency

N/A

Spectrum Health requires all team members to receive the COVID-19 vaccinations subject to certain exclusions based on the team member’s job category. Spectrum Health is committed to granting reasonable accommodations in accordance with applicable laws.

Accommodation Notice: If you are a qualified individual with a disability, you may request a reasonable accommodation in Spectrum Health's application process. Contact us at 616-486-SHHR (7447).

Spectrum Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, sexual orientation, veteran status, or any other legally protected

category. See more here.