Executive Assistant to the General Manager

Birmingham Waters Works   Birmingham, AL   Full-time
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The Birmingham Water Works Board (BWWB) is seeking an executive assistant to the general manager to provide administrative and contract management support to the General Manager; the role focuses on meeting coordination and performing duties of a corporate secretary, and providing project-related support for the GM; the role requires the EAGM to exercise judgment and discretion on a daily basis and familiarity with the Board policies and procedures; the role requires experience with the ability to manage confidential information;  the role requires initiative in identifying and promptly and appropriately addressing issues, and maintaining excellent communications with staff, attorneys, consultants, customers, etc.; maintains legal files and documents and prepares legal documents. This position works under limited supervision and requires skills in prioritization, action tracking, and is comfortable with representing the authority of the GM and/or other senior staff members as deemed necessary by the GM.

 

Associates Degree in Business Administration or related field; or equivalent combination of education and experience required.

 

Eight years of administrative assistant experience supporting senior level executives required.  Substantial experience in performing work that deals with corporate secretarial functions relative to the public sector preferred.   Experience using a legal filing system preferred and document control system.  Must have excellent oral and written communication skills; must have strong typing skills and excellent PC skills, such as Microsoft Word, Excel, PowerPoint and Access.  Must be detail-oriented and have strong interpersonal skills.  Excellent organizational skills.  Must have ability to read and interpret documents; must have ability to make basic arithmetic calculations when compiling and auditing reports and expense accounts.  Ability to work with and maintain confidential information.  Must possess administrative perception to proofread written materials, to index and file correspondence.  Must have ability to apply knowledge and understanding to carry out instructions furnished in written, oral or diagram form.

 

Valid Alabama Driver’s License

Notary Public

 

The BWWB offers a competitive compensation and benefits package.

 

 

M/F/V/EOE

This job is no longer available.

Birmingham Waters Works

Birmingham, AL