Applying equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work is a daily responsibility and a foundational expectation for all King County employees. 

As the Administrator II, you will:

• Perform complex and critical administrative support, providing lead administrative support and secretarial duties for the managers and other professional staff.
• Be the delegated authority to independently handle many daily administrative support duties for and on behalf of the managers.
• Gather data for analysis and perform preliminary analysis on project work and production of rebuilt components.
• Serve as liaison between the manager and internal and external groups or individuals.
• Maintain confidentiality while earning trust and respect of co-workers through honesty, integrity, and professionalism in all interactions. 
• Maintain group calendar, schedule meetings, take notes, prepare and distribute meeting minutes, track and log trainings, create and maintain distribution lists and provide support with necessary equipment.
• Maintain and update data and materials related to division functions by utilizing MS Word, Outlook, Teams, SharePoint, PowerPoint, Excel, and specialized database systems (i.e. Oracle EBS, Peoplesoft, or similar such software). 
• Maintain organized, accurate, and accessible records and filing systems, including complex records, correspondence, and related documents. Filing systems include digital and physical documents.
• Monitor and maintain inventory, order, collect and distribute supplies.
• Use a County purchasing card and requisition on behalf of work group, as necessary.
• Prepare forms required for personnel transactions, requisition forms, purchase orders, and expense reports.
• Compose, draft, type, proofread and edit documents, contracts and/or various correspondence to ensure they conform to the appropriate use of the English language, King County Editorial Style Guide and internal established procedures.
• Scan and file documents and ensure the upkeep of filing systems.
• Maintain electronic tracking mechanisms and tickler file systems to track correspondence, inquiries, requests, and reminders from various sources.
• Arrange and prepare travel and training documents/logs.
• Assist with special projects as needed and perform other duties as assigned.

We are looking for candidates who have:

• Strong background in administrative support and ability to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience. 
• Demonstrated customer service skills, and ability to work and communicate with diverse groups of customers in person, verbally, and written ability to maintain confidentiality and use discretion when handling sensitive information. 
• Knowledge of basic principles of project management and data collection practices, procedures and techniques.
• Ability to develop, prepare, and maintain complex database reports, including charts, graphs, and tables.
• Excellent organizational skills are required to work on a number of projects simultaneously and to complete projects within specified deadlines.
• Demonstrated ability to effectively problem solve, apply good judgment and initiative. Skilled in the use of personal computer programs including Microsoft Word, Excel, Outlook, SharePoint, PowerPoint, and Adobe. 
• Demonstrated strong attention to detail. Proven ability to multi-task and remain organized in a fast-paced environment with multiple deadlines and changing priorities.

• Knowledge of PeopleSoft or other similar payroll and time-keeping software. 
• Knowledge of Oracle or other similar financial software. Knowledge of Laserfiche or equivalent electronic filing system.
• Experience with BI Launchpad and Enterprise Asset Management (EAM) reporting. Knowledge of Metro Transit policy & procedures.
• Knowledge of Lean/Continuous Improvement principles.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

Class Code
281304

Class Spec
Administrator II (C4: PROTEC17-P&T-MTD)

COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

• submit proof of vaccination, or
• have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.