Administrative Services Assistant 3 (UCP 4)

The University of Connecticut, Avery Point Campus is seeking applicants for an Administrative Services Assistant 3 (UCP 4). Staff Positions (Search #2018400) 

Under the direction of the Business Manager, assists in managing a number of administrative and fiscal functions for the Avery Point Campus.

Duties And Responsibilities:

• Collects, records, and deposits all student fees and other monies due the regional campus including non-student fee transactions. Accounting for all monies received and reconciles accounts.
• Maintains all fiscal records for department including payroll records, purchasing, travel and other disbursements.
• Independently prepares and/or edits standard correspondence and reports containing information that requires thorough knowledge of policies, procedures and data sources.
• Devises, modifies and/or supervises the maintenance of record keeping systems, as required for compliance.
• Transmits authoritative information and serves as a resource to students and/or parents on student fee bill and financial aid matters.  May present on these topics at New Student Orientations.
• Processes fiscal paperwork including but not limited to student payroll, procurement, accounts payable and accounts receivable transactions. Maintains and monitors department/unit budget and records.
• Assists supervisor and others in resolving budget and other business problems related to department /unit operations.
• Within established practice, handles administrative matters for supervisor and makes decisions in supervisor’s absence.
• Maybe responsible for making all arrangements for meetings, conferences and travel; arranges for and implements, as directed, conferences, seminars, committee meetings, assisting as required.
• May represent supervisor to other University offices, the public or outside organizations to gather or transmit information that affects the operations of the department/unit.
• Review administrative and internal operation procedures for efficiency and effectiveness and recommends improvements; establishes procedures to implement operational and/or fiscal policies.
• As needed or assigned, may be responsible for special short term or ongoing projects that require planning, coordination and supervision.
• Supervises, trains, and evaluates student staff as needed.
• Performs related duties as required.

Minimum Qualifications:

• Bachelor’s degree or equivalent combination of education and experience including 4-8 years related experience in a progressively responsible administrative support position.
• Strong organizational and supervisory ability.
• Demonstrated proficiency with computers and basic software programs.
• Excellent interpersonal skills and ability to work effectively with the department/University staff and other individuals and groups.
• Ability to resolve administrative problems efficiently, effectively and independently.

University of Connecticut is an affirmative action/equal employer opportunity employer.