Administrative Secretary, Healthier Communities, Part time, Evenings

Spectrum Health   Grand Rapids, MI   Full-time
This job is no longer available.
Job Posting Shared.
Job Posting Reminder Sent.

CURRENT SPECTRUM HEALTH TEAM MEMBERS – Please apply through Find Jobs from your Workday team member account. This career site is for Non-Spectrum Health team members only.

Job Description

Job Summary

Assisting prenatal educators and administrative coordinators setup and close classrooms, enrolling new referrals into EPIC, patient consent forms, and collecting funds.Essential Functions

  • Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.
  • Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
  • Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
  • Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
  • Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as needed.
  • Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
  • Maintains accountability for completion of assigned projects.

Qualifications
  • Required Associate's Degree equivalent office administration or secretarial science
  • 2 years of relevant experience Secretarial or administrative support, clerical, project management, public education, or program planning and implementation Required

    Primary Location

    SITE - Widdicomb South - 665 Seward Ave - Grand Rapids

    Department Name

    Prenatal Education - Healthier Communities

    Employment Type

    Part time

    Shift

    Variable (United States of America)

    Weekly Scheduled Hours

    20

    Hours of Work

    4: 30 p.m. to 9:30 p.m., Saturday 8 a.m. to 1 p.m.

    Days Worked

    Monday to Thursday and Saturday

    Weekend Frequency

    Variable weekends

    Spectrum Health requires all team members to receive the COVID-19 vaccinations subject to certain exclusions based on the team member’s job category. Spectrum Health is committed to granting reasonable accommodations in accordance with applicable laws.

    Accommodation Notice: If you are a qualified individual with a disability, you may request a reasonable accommodation in Spectrum Health's application process. Contact us at 616-486-SHHR (7447).

    Spectrum Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, sexual orientation, veteran status, or any other legally protected

    category. See more here.

    This job is no longer available.

    Spectrum Health

    Grand Rapids, MI