Housing Implementation Pipeline Analyst - AIC/LD

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Housing Implementation Pipeline Analyst - AIC/LD

Salary

See Position Description

Location

Eugene, OR

Job Type

Full-Time Limited Duration

Job Number

03218

Department

Planning & Development Department

Division

Community Development

Opening Date

05/27/2022

Closing Date

6/22/2022 5:15 PM Pacific

General Statement of Duties

The Community Development division of the Planning and Development Department has a full-time limited duration/acting in capacity Housing Implementation Pipeline (HIP) Analyst position open. The HIP is the City’s 5-year internal work plan that starts July 1, 2022 and coordinates current and future resources, goals, and priorities with a systems-thinking approach to housing across the full spectrum from people experiencing homelessness to overall housing supply.
 
Are you a positive, productive, and collaborative individual with excellent customer service, communication, and people management skills? Do you thrive in a fast-paced, cross departmental team-oriented environment? Are you committed to helping facilitate and track ongoing efforts that will create housing opportunities for our community? If so, we invite you to apply for this rewarding job opportunity. Our work environment is dynamic, fun, and flexible, and relies on strong ties and collaboration with other work groups, agencies and community members.

Application Deadline: Wednesday, June 22, 2022 at 5:00 pm PDT 
ONLINE APPLICATIONS ONLY  

In addition to completing the online application, applicants must attach a current resume and cover letter addressing  the following:
Describe your qualifications and interest in this job. Please be specific and provide examples related to project management, presentation and communication skills, and racial equity. Please do not reference your resume in your cover letter.  

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Department/Division:  Planning and Development/Community Development

Work Location:  99 W 10th Ave, Eugene, OR 97401 

Must reside in the state of Oregon, or be willing to relocate, and be able to report onsite for work as needed in Eugene to meet business needs. 

Schedule: Monday - Friday, 8:00 AM - 5:00 PM with flexibility per business need.  This position will occasionally have evening meetings to attend. 

Salary Range: This position will be filled at either the Management Analyst 1 or 2 classification depending on qualifications. For additional information please review the classification specifications here. 
Management Analyst 1  $59,238.40 - $76,585.60 annually; $28.48 - $36.82 hourly
Management Analyst 2 $65,104.00 - $84,240.00 annually; $31.30 - $40.50 hourly

The City of Eugene will follow all required COVID vaccinations, exceptions, and guidelines based on the essential functions of the position. 


What You Can Expect From Our Application Process: 

  1. Submit your application materials. 

  2. Your application is reviewed by a person for relatable skills and experience that can be used to meet the minimum requirements of the role. 

  3. Your application materials and supplemental questions are reviewed by at least two reviewers to make sure that distinct lenses are used to see your perspective and unique characteristics. Take your time on these--they are really important! 

  4. Interview invites are extended. (There can be more than one round of interviews.) We use panel interviews where all interviewees are asked the exact same questions to provide the same opportunity to each candidate. 

  5. Finalists are identified, and references and backgrounds are checked. 

  6. Pay equity reviews are performed to avoid any pay gaps or inequities. 

  7. Offers are made. 

Once the posting closes, the process can take 4-6 weeks to complete. 

Our recruiting goal is to find the best candidate to help us grow and serve.  In order to do that, we are very intentional and mindful throughout each element of the process.  We know that means a little more time to get to the end, but we believe that making sure each employee is in a role that they can succeed in is important to our community's success. 

This opportunity may be filled in either of two ways:

Limited Duration (LD) Position
Open to the Public and all City of Eugene employees. 

  • This full-time LD position is projected to last a minimum of 12 months with the option to extend another 12 months per business need.  Please see "Supplemental Information" at the end of the posting for more information about limited duration positions. 

  • PLEASE NOTE: If a current City of Eugene LD employee is selected for the position, they will not have rights back to their current LD position. 


Acting-in-Capacity (AIC) Opportunity
Open to City of Eugene employees who meet the following criteria.

  • You must be in a regular (full-time, part-time) position and meet the minimum qualifications for the AIC position.

  • Temporary and Limited Duration employees are not eligible to apply for an AIC position. They may apply for the LD position. 

  • If you are on probation, it may impact supervisory approval to apply for this opportunity.

  • You must receive permission from your supervisor to apply.

  • This full-time AIC assignment is projected to last a minimum of 12 months with the option to extend another 12 months per business need. The assignment is temporary; at the end of the assignment you will return to your regular position. 

  • Current LD employees may not be able to return to the original LD position.  

  • AIC pay is determined based on the applicable collective bargaining agreement or APM. Please note if your current pay is above the posted salary range you would be placed at the top step of the posted range for the duration of the assignment.


Community Development
The Community Development division is committed to making Eugene a better place to live and work. As a part of the City’s Planning and Development Department, the division works towards the achievement of this general goal through an array of programs focused on more specific goals, including:
  • Affordable rental housing development and repair
  • Downtown planning and improvement
  • Economic stability through living-wage job creation
  • Managing federal Community Development Block Grants (CDBG) activities
In Community Development we recognize the racial injustices that impact those we serve. Our division has started a Racial Equity Literacy program for ourselves, committing time throughout each month to promote awareness and ease of dialogue about how we can improve or better include the lives of Black, Indigenous, and Communities of Color in Eugene, and transform the way we do business by seeing it through a racial equity lens.

Living & Working in Eugene 

For more information on living in Eugene, how the City of Eugene operates, and more, visit this page.


Examples of Duties Performed - Duties may include but are not limited to the following

  • The HIP Analyst will provide overall management for interdepartmental coordination, facilitating communication directly and in large groups as the primary point of contact, ensuring that information gets to and from workgroups, and following up on tasks/commitments with project managers and other staff. 
  • The HIP Analyst will help monitor the progress of City-wide initiatives and the housing units pipeline and will help ensure work is coordinated and aligned with the HIP. 
  • The HIP Analyst will ensure HIP program and policy exploration utilizes the racial equity lens; serves on and coordinates the HIP Racial Equity Team. 
  • The HIP Analyst will work with the HIP data lead to create reports, track progress, and maintain records for the public and City Council. 
  • The HIP Analyst will lead the process of compiling and creating the official HIP 2-year review. 
  • The HIP Analyst will be responsible for other housing and community development projects as assigned and will be responsible for sharing and presenting information to the public, advisory committees, City Council, and internal staff. 
  • Provides professional analytical assistance to HIP leadership, the HIP Strategy Team, community development and other staff involved with housing efforts. 
  • Prepares materials for and presents program information to HIP Strategy Team, HIP leadership, housing-related community member committees/boards, and City Council, if/as needed. Plans and attends meetings for a variety of teams. Collects items from staff that need clarification/direction; facilitates resolution.  
  • May serve as division liaison, including coordination of other staff in Community Development, Planning, Building and Permit Services, Public Works, and other departments, and agencies related to specific projects. 
  • In coordination with HIP communications lead and PDD communications staff, develops, and implements public information activities. Responds to requests for information from the public. When necessary, develops and implements community engagement/involvement for the overall HIP and evaluates and incorporates that public input where needed. Also assists in incorporating public input into individual projects/processes of the HIP when needed. 
  • In coordination with HIP communications lead and PDD communications staff, works to maintain adequate communication and updates internally with City staff and partners.
  • Creates and maintains records for HIP document edits; updates website. 
  • Writes regular public-facing and internal-facing reports to track progress on meeting the community’s housing needs and implementing housing programs. Researching and incorporating new policy objectives as needed.  
  • Acts as representative of the City and makes presentations related to assigned projects in a variety of settings. 
  • In coordination with the HIP data lead, creates a variety of technical and administrative reports for staff, public, and elected officials. 
  • Performs related and other duties as assigned. 
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please review the classification specifications:
Management  Analyst  1/Management  Analyst  2 

Qualifications

Introduction to Qualifications: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. 

Knowledge of: 

  • Principles and practices of project management and communication and the ability to manage multiple projects with multiple teams simultaneously. 
  • Principles and practices of diversity, equity, and inclusion policies, goals, and related objectives.
  • Research, reporting, and public speaking skills.
  • Modern office procedures, methods and computer equipment. 
Ability to: 
  • Manage multiple projects to achieve housing and community development goals within specific timeframes. 
  • Analyze problems, identify alternative solutions, forecast consequences of proposed actions and implement recommendations in support of goals. 
  • Communicate clearly and concisely, both orally and in writing, with supervisor, coworkers, HIP cross-departmental staff and leadership, agencies, consultants, interested residents, City staff, advisory committees, and public officials. Develop positive working relationships. 
  • Identify and propose ways to improve project management and implementation. Learn the operation, policy and procedures of the division, department, and origination. 
  • Establish and maintain cooperative working relationships with those contacted in the course of work. 
  • Apply and interpret Federal, State, and local policies, procedures, laws, and regulations pertinent to City programs. 
  • Work with HIP teams and facilitate decision making. 
  • Perform analytical duties in support of the HIP. 
  • Monitor and maintain organized and accurate program files. 
  • Work independently and as a team member; recognize and set priorities and meet deadlines. 
  • Provide excellent customer service. 

Minimum Requirements: Other combinations of experience and education which meet the minimum qualifications will be considered. For example, relevant professional level experience may be substituted for educational requirements on a year for year basis.  Relevant high-level or complex administrative support and/or paraprofessional experience may be substituted for the required years of educational training on a two for one year basis. 


Education: 

Equivalent to a Bachelor's degree from an accredited college or university in the assigned program area.  Major course work in planning, public policy, construction management, community development, business,  or related fields preferred. 


Experience:

Management Analyst 1 - Some recent professional related experience, or one year related responsible paraprofessional experience. Preferred experience includes project management; diversity, equity, and inclusion; policy/project implementation and maintenance;  development; affordable housing; shelter; or social services.


Management Analyst 2 - Two years of professional experience in program administration, preferably in the public sector. Preferred experience includes project management; diversity, equity, and inclusion; policy/project implementation and maintenance;  development; affordable housing; shelter; or social services.

MUST PASS A BACKGROUND CHECK  

Supplemental Information

Eligibility List: This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.     

Limited Duration employees are those hired for the limited time period specified in this posting. Limited Duration employees are at-will employees and they do not have a probationary period. Limited duration employees have many of the same benefits as regular employees, although there are a few exceptions due to the limited length of employment. Non-Represented limited duration employees will receive City health plan coverage. 

Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Applicants selected to continue in the process will be notified within two-three weeks after the posting deadline. 

 

General City: Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.

 

Current information about the status of a job posting is available by going to www.eugene-or.gov/jobs and selecting "Job Posting Status". 

 

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061. 

  

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. 

  

The City of Eugene is committed to a Respectful Work Environment, we value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce.  Women, people with disabilities, and persons of color are strongly encouraged to apply. 



If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.

Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.

To view a summary of benefits and/or benefit premium rates click the respective link. Click here to view information about Total Worker Health.

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In addition to completing the online application applicants must attach a current resume and cover letter. The cover letter will be scored and used to determine if you will proceed to the next phase of the selection process. It should clearly describe your qualifications and interest in this job. Please be specific and provide examples related to project management, presentation and communication skills, and racial equity. I understand:
  • Yes
  • No

Required Question

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