Deferred Compensation Analyst

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Deferred Compensation Analyst

Salary

$75,011.09 - $91,186.27 Annually

Location

Santa Rosa, CA

Job Type

Full-Time

Job Number

21/08-0826-O

Department

Auditor – Controller – Treasurer – Tax Collector' Office (AUD)

Opening Date

08/24/2021

Closing Date

9/20/2021 11:59 PM Pacific

Bargaining Unit

50

Position Information

Do you have administrative skills and a passion for retirement planning?
 Join the County of Sonoma as a Deferred Compensation Analyst. 
 
Starting salary up to $42.53/hour ($88,765/year), a cash allowance of $600/month, and a competitive total compensation package!* 

The Auditor-Controller-Treasurer-Tax Collector's Office (ACTTC) is recruiting a Deferred Compensation Analyst to provide a variety of general and specialized skills focused on the County’s Deferred Compensation Plan.

The primary responsibilities of this position will include supporting active and retired employees, as well as payroll clerks, with form completion/submission, completing paperwork and compiling data, data entry of elections, performing informational presentations, participating in trainings and ensuring the accuracy of timely processing of deferred compensation/payroll data. Additional responsibilities include:
  • Maintaining confidential employee files for the Deferred Compensation Plan
  • Reviewing, auditing and processing deferred compensation forms to ensure accuracy and compliance with laws, regulations and the plan provider (Nationwide Retirement Solutions) procedures 
  • Providing excellent and timely customer service to all participants in person, over the phone, and in writing
  • Researching, compiling, and analyzing a variety of deferred compensation, payroll and personnel topics/data
  • Balancing and reconciling activity quarterly and performing a wide variety of deferred compensation tasks with regular firm deadlines
The ideal candidate will possess:
  • The ability to read, interpret and communicate IRS, memorandum of understandings, and payroll related laws and regulations for proper application related to the Deferred Compensation Plan
  • Professional oral and written communication skills with a good understanding of common deferred compensation rules and procedures 
  • Experience addressing challenges by identifying various possible resolutions while staying connected to the impacts they may have on those involved
  • A passion for being financially prepared for retirement and educating employees on that preparation
  • Knowledge of 401k Plans and/or public sector defined contribution plans is desirable

What We Offer
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to a competitive total compensation package* including:
  • An annual Staff Development/Wellness Benefit allowance up to $1700 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • Significant portion of health care premiums paid by the County and access to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
The Civil Service Title is Department Analyst.  This employment list may also be used to fill future full-time, part-time, or extra-help openings as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.  

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits directory. 
 
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Minimum Qualifications

Education: Any combination of course work and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such an opportunity.

Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Working knowledge of: principles and practices of business and public administration as pertinent to area of assignment; principles, practices and political implications of decisions regarding budgeting, fiscal management, human resources and contract management; principles and methods of work planning, staffing analysis and project management; techniques and practices of research methodology, data collection, and analysis; report writing; application and use of basic statistics; the use of electronic information equipment and specific systems as used within the department.

Knowledge of: operations and functions of county government and the structure and function of the assigned department; modern supervisory management and human resources practice; modern office methods and procedures.

Ability to: plan, organize, and conduct research, analysis and statistical studies related to the various aspects of administration, budget and general management matters; collect, compile and analyze qualitative and quantitative data; review and implement changes in work methods, systems and procedures; understand, interpret and explain laws, regulations and policies governing program operations; prepare budgets, grant applications, service contracts and complex narrative and statistical reports; communicate effectively orally and in writing, and present conclusions and recommendations before advisory and policy bodies; establish and maintain effective working relationships with management, employees, clients, and the public in carrying out sound management policies; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; persuade, examine, and project consequences of decisions and/or recommendations; analyze administrative problems and budget requests; use of electronic information equipment and specific systems as used within the department; effectively supervise the work of technical and office support staff.

Selection Procedure & Some Helpful Tips When Applying

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.
 
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION
A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

IMPORTANT INFORMATION: As the largest employer in Sonoma County, the Board of Supervisors has adopted a vaccination and testing policy to help mitigate transmission of COVID-19. All County employees will be required to either have documented proof of full COVID-19 vaccination on file or consent to weekly COVID-19 testing.

HOW TO APPLY
Applications are accepted online at: www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: JT
HR Technician: RR

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: MANAGEMENT*
 
These are some of the excellent benefits the County offers:
 
Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
 
Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution.
 
Cash Allowance: In addition to monthly salary, a cash allowance of approximately $600 per month.
 
Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.
 
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
 
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
 
Plus excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution. For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900.

*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

01
How did you first learn about this opportunity?
  • Association of Bay Area Governments (ABAG)
  • California State Association of Counties (CSAC)
  • CalJobs
  • CareerBuilder
  • Careers in Government
  • College or University
  • Craigslist
  • DiversityJobs
  • Employee of Sonoma County
  • Facebook
  • Glassdoor
  • GovernmentJobs.com
  • Hispanic Chamber of Commerce of Sonoma County
  • Indeed
  • Job Fair
  • La Voz
  • Latino Service Providers
  • LinkedIn
  • Los Cien
  • Minority Organization or Group
  • Monster
  • National Association of Counties (NACo)
  • Press Democrat
  • sonoma-county.org/www.yourpath2sonomacounty.org
  • Sonoma County Human Resources Office
  • Sonoma County Job Line
  • Twitter
  • Veterans Services Office
  • Women's Organization or Group
  • Workplace Diversity
  • Other Internet Site
  • Other Publication
02
Please indicate if you would also be interested in future part-time or extra-help (temporary, intermittent, or seasonal employment) positions should they become available. Check all that apply.
  • I would also like to be considered for future part-time positions
  • I would also like to be considered for future extra-help positions
  • I am only interested in full-time positions
03
BILINGUAL ENGLISH/SPANISH SKILLS: If you would like to be considered for a position that requires bilingual abilities, please indicate the level of your proficiency below. Candidates must pass a bilingual proficiency examination to be eligible for positions with bilingual designation.
  • Yes, I have basic (conversational) English/Spanish bilingual abilities.
  • Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual abilities.
  • No, I do not have English/Spanish bilingual abilities and/or do not wish to be considered for a bilingual position.
04
For this question and all subsequent questions, provide sufficient information to allow for a thorough evaluation of your qualifications. Please list your coursework and any degrees you possess in public administration, business administration, management, accounting, statistics, human resources, or closely related fields. Include the name of the courses and institution(s) where the coursework was completed.
05
Please describe your experience working in an accounting, human resources, budgetary analysis, or general administration staff position. Include the name of the employer(s) where you gained this experience, your job title(s), when you gained this experience (mm/yy to mm/yy), and a brief description of your responsibilities.
06
Please describe your experience with Deferred Compensation and Retirement plans. Include examples of:
  • Interpreting related laws and regulations
  • Conducting research
  • Analyzing data
  • Preparing and completing applicable paperwork
07
Please describe your experience drafting a variety of written communications (e.g. reports, correspondence, presentations, etc.). Include your role, the purpose of the communications, the audience, and how it was disseminated.
08
Please describe your experience developing and providing presentations and trainings to small and/or large groups, and include the purpose of the presentations, the target audience, and typical group size (e.g. 0-20, 21-50, 50+, etc.).

Required Question

Agency
County of Sonoma (CA)
Address
575 Administration Drive, Suite 116B

Santa Rosa, California, 95403
Phone
(707) 565-2331
Website
http://www.yourpath2sonomacounty.org
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