Albany Public Library
Part Time Treasurer – Board of Trustees

This is not a civil service position, the selected candidate is considered an independent contractor, and serves at the discretion of the board of trustees.

General Statement of Duties: Albany Public Library is seeking a Treasurer to serve the Library Board of Trustees, as outlined in the Scope of Services.

Classification: N/A

Scope of Services: The Treasurer should be familiar with all written Board approved financial policies and the basic financial procedures used by the Library. They should also understand basic accounting principles and the Library’s funding sources and should make recommendations to the Board on the receipt and disbursement of funds where appropriate. The Treasurer should have a commitment to the work of the Albany Public Library and should foster a positive working relationship with the members of the Board of Trustees, the Executive Director, be aware of and abstain from any conflicts of interest and follow through on recommendations from the Board in a timely manner. The library’s financial policies can be accessed at: www.albanypubliclibrary.org.

Reporting
The Treasurer is appointed by the Board of Trustees on an annual basis, reports to the Board of Trustees, and serves at their pleasure. They will work with the Audit & Finance Committee on a monthly basis and will interact with the Vice President for Finance as the primary financial officer of the Board.

Specific Duties

• Serves as the custodian of all library funds and is an authorized user on all financial accounts.
• Signs all checks in accordance with library policy, upon approval of the Board of Trustees.
• Creates monthly Treasurer’s reports summarizing the Library’s revenues, expenditures, and balances.
• Performs bank reconciliations and presents them to the Board.
• Reviews adjustment entries to financial records created by the Business Office.
• Coordinates with the Budget Manager.
• Meets with the Executive Director, Business Office, Audit & Finance Committee, and the Board of Trustees as requested. Committee and board meetings may occur outside normal business hours.

Expectations
Albany Public Library is a school district library serving a population of approximately 100,000 residents with an annual budget of approximately $10,000.000. The Treasurer will be bonded pursuant to a public official’s fidelity bond in the amount up to $1,000,000 obtained by the Board of Trustees; being bondable at such level is a condition of appointment. The APL Board Treasurer is a public officer and is required to take a public officer’s oath of office. Time spent in the fulfillment of the Treasurer’s duties is not expected to exceed 20 hours in any month. In general, work as the library’s treasurer will take place in the library.

Required Skills and Abilities:
Basic knowledge of record keeping, accounting systems, and financial reports; shows an
understanding of the needs of the Library, its services, funding, and personnel; familiarity with the laws, regulations, procedures, and policies related to library finances; the ability to work with the Board of Trustees, library staff, and auditors virtually and in person; ability to keep financial records and prepare reports thereon; integrity , good judgment; physical condition commensurate with the duties of the position. Proficiency in Microsoft Excel and financial software (Sage preferable)  Albany Public Library is an AA/EO institution and strongly and actively committed to increasing diversity within its organization.

Minimum Qualifications:
(a) graduation from a high school and three years of financial record keeping experience; or
(b) two years of post-high school education in financial record keeping and one year of financial record keeping
experience; or
(c) a Bachelor degree from a recognized college or university in business administration, public administration, accounting, finance, or a related field; or
(d) any satisfactory equivalent combination of the foregoing training and experience

*SPECIAL NOTE: Education beyond the secondary level must be from an institution accredited or recognized by the Board of Regents of the New York State Department of Education as a post-secondary degree-granting institution.

Work Schedule: 10-20 hrs. per month. May vary based on time of year.

Supervisor: Vice President of Finance, Albany Public Library Board of Trustees Anticipated

Remuneration: 25-50 dollars per hour

Deadline: September 12, 2021

Apply to: Tom McCarthy
Vice President of Finance
Albany Public Library
161 Washington Avenue
Albany, New York 12210

Send a cover letter, resume and three professional references.
Applications can be sent via email: mccarthyt@albanypubliclibrary.org